Stylish, thick-skinned and professional executive assistant needed to support one of the most successful gallery owners in the country. This owner has a very busy schedule and needs an EA who can keep up with the fast paced environment. This is an incredible opportunity to work at a beautiful gallery with a great group of people. Please love dogs!

The perfect candidate has 5+ years of EA experience supporting a demanding CEO-type in a creative field. You should know how to make extensive travel itineraries, problem solve, manage a complicated schedule and work well under pressure. You have excellent written and verbal communication skills, understand how to always be discrete, have a pulse on popular culture and be able to suggest the best restaurants in major cities and hotels, and pick out exquisite gifts. Your attention to detail is fantastic and you are able to keep a database up to date. Your friends think you are on the verge of OCD as you are the most Type A organized person!

Schedule is Tuesday – Saturday, 10am-6pm.
Salary is 60-75k, DOE and Platinum PPO health insurance.

Ready to hire!

Position Description Summary
The ideal candidate will have a broad knowledge of Human Resources as well as a proficiency in handling general administrative duties. He/she will be able to work autonomously and effectively to ensure that all HR projects and operations run smoothly and efficiently. To succeed in this role, the candidate should be familiar with HR software and tools such as applicant tracking software, HRIS, etc. The Human Resources Coordinator will provide HR support to all employees, with heavy emphasis on maintaining positive employee relations. The candidate will also serve as a liaison with other HR functions including Recruiting, Training, Payroll, and Benefits in order to manage and resolve issues as well as assist with HR process coordination.

Key Responsibilities
• Consult directly with employee population. Provide timely response to all inquiries while working alongside HR team to ensure issues are resolved and escalated when necessary (i.e. timecard corrections, leave of absence management, status changes, separations, all related follow-up paperwork, etc.).
• Maintain personnel data (personal information, leave management, turnover rates etc.) in both paper and database systems and ensure all state/federal employment laws are followed.
• Liaise with other departments or functions (payroll, benefits, recruiting, etc.) as necessary.
• Support the hiring process as needed by recruiting team such as sourcing candidates, issuing employment agreements etc.
• Provide Administrative support to CHRO and HR team as needed through coordinating meetings, interviews, HR events, training sessions, seminars, etc. and maintain the team’s agenda.
• Conduct new hire orientations and onboarding as needed.
• Create and generate HR activity reports as needed such as turnover statistics, time to fill positions, etc.
• Assist HR leadership team with annual HR process coordination for goal setting, performance evaluations, etc.).
• Collaborate with management on initiatives to improve employee morale and reinforce core values.
• Provide back-up coverage and support within HR team and additional areas as needed.

Qualifications
• Ability to maintain confidentiality and appropriately handle sensitive information with tact, discretion and diplomacy.
• Bachelor’s degree in Human Resources, Industrial Relations, Business Management or related field preferred.
• Minimum 2 years experience in a Human Resources function.
• Flexibility and adaptability in a fast-paced, constantly changing environment.
• Excellent verbal and written communication, interpersonal, organizational, problem solving, troubleshooting, and multi-tasking skills.
• Thorough knowledge of MS Excel, Word and PowerPoint. Experience with HR Information Systems.
• Desire to pursue a career in Human Resources and maintain knowledge of human resources processes and best practices.
• Team oriented with the ability to flex in support of team members’ timelines and deliverables.

Responsible, efficient and competent assistant needed to cover while the permanent person goes on vacation. It is mostly taking phone messages, collecting packages, sorting mail and being there to handle day-to-day admin.This is a small, quiet office – you will be the only person there. Hours will be Monday-Friday, 9:30am-6:30pm with a one hour lunch break daily. $25/hour

A private investment firm in West LA is looking for an Assistant to provide personal and business support to the high net worth principal and his family. This position is an excellent opportunity for a highly adaptable and detail-oriented person. Strong written and verbal communication skills, organizational skills, and ability to anticipate needs are required. High level of professionalism, integrity, and confidentiality is crucial to this role.

Position:
The Assistant will report directly to the Principal and work closely with other members of the private investment firm to assist in all aspects of business, personal, and home. Most of the job will be in an office setting with some occasional local travel required.

Qualifications:
• Exceptional communication skills, poised, well-polished, and able to take direction.
• Highest level of confidentiality, trust, responsibility, integrity, judgment, and loyalty. Capable of working with complete discretion.
• Self-starter and team player with strong interpersonal skills.
• 5+ years’ experience providing personal or executive support with A/P experience a plus. Prior experience working for/supporting high net worth families preferred.
• Must have a valid driver’s license and a personal vehicle.
• Proficient computer skills and in depth knowledge of Microsoft Office and Quickbooks.
• Flexible mindset—candidate may help with everything from supervising home repairs to paying bills and depositing checks.
• Flexible availability as required by the Principal.

Compensation: Competitive base salary plus benefits and potential bonus.

NEW YORK: Executive Assistant needed on the UES. This is an avant-garde, non profit in the medical field. Our client is looking for a polished, professional gate keeper to support the founder and the Executive Director. You should have a minimum of 3 years full time experience working in a support role. College degree is also required. Your main responsibility will be to manage these two busy female executive’s calendars. The clients are High Profile VIPS, so you should be articulate and discreet and extremely service oriented. Interest in wellness and mental health would be preferred. This is a lovely and serene office environment, and employees are considered family members. Salary: $65,000. Schedule is Monday through Friday, 9-5p (almost no OT required.) They are looking to hire ASAP! Please send professional resumes to: nycjobs@thehelpcompany.com

Our client, a well established CEO in West Hollywood is looking for a wonderful Executive/Personal Assistant. He is not only a tv personality, but he also has three other companies from a financial company to health care and philanthropy. This company offers a unique balance of creative, fast-paced culture, with stability and comfort of an established organization. The ideal candidate is someone who has high energy, flexibilty, a good personality; You are also a creative problem solver, friendly, cooperative, team-oriented, and professional. If you are looking for a wonderful place to work – please send us your resume and a cover letter.

Position Description:

• Organizing, completing and tracking multiple expense reports through the company systems
• Organizing, coordinating and completing all phases of multi-leg national and international travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings
• Maintain and coordinate multiple calendars and schedules
• Coordinate meetings – in-house, video conferencing, conference calls.
• Support of informational databases
• Document production — letters, emails, memos, presentations and reports
• Interface with internal and external customers, staff and management
• Creating, maintaining, archiving and retrieving departmental files
• Creating and updating contacts via database system as necessary
• Assisting with projects and other duties as needed

What you offer

• Exceptional communication skills, both written and verbal
• Exceptional attention to detail and organizational skills
• Team player but able to work independently
• Ability to multi-task and prioritize in a fast-paced and demanding work environment
• Ability to work with any personality
• Experience with planning heavy travel and a minimum of three years of EA experience supporting two or more frequent travelers
• Must be proficient in Microsoft Word, Excel, and Outlook
• Excellent reliability and timeliness

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Position Overview
The Accounting and Business Manager is responsible for the accounting and general operations of the household and other personal and business affairs of a high net worth individual.

Essential Functions, Duties, and Responsibilities
• Responsible for all accounting and supporting CFO on bookkeeping, tax, and finance matters and required administrative tasks
• Provide accounting support for household operation, including maintaining household budget, paying household bills, etc.
• Provide accounting support for aviation department, including maintaining aviation budget, paying aviation bills, etc.
• Coordinating purchasing, inventory, and supply management for household
• Oversight of Estate/House Manager responsible for household staff (including scheduling, training, and hiring), management of household task lists, maintenance of furnishings, and overall care of property
• Oversight of Estate/House Manager responsible for management of various contractors, vendors and service providers related to the improvement and maintenance of the property, including landscaping, HVAC systems, audio/video systems, security system, plumbing, etc.

Requirements
• CPA required
• Bachelor’s degree in accounting/finance or related field preferred
• 5+ years business or household management experience
• Very strong accounting, tax, financial background
• Proficiency in MS Office Suite required
• Knowledgeable of IT systems, processes, databases, etc.
• Familiarity with Family Office – specific software.

Knowledge, Skills & Abilities
• Demonstrated success as a manager and leader, excellent judgment
• Business savvy, highly diversified and connected
• Obsessively organized
• Detail and action orientation
• Diverse skills (business, technical, communication, human resources)
• Positive, collaborative, and can-do attitude

Compensation – Competitive compensation commensurate with experience. Corporate-type benefits.

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Lovely and refined EA needed to support a busy Director of a wonderful Nonprofit! You will be the gatekeeper for a busy individual who is super passionate about what they do. The typical admin duties apply in addition to helping with fundraising and events. $50k plus benefits.