Extremely bright and motivated assistant needed to join the team of a fantastic family office. This corporation owns several businesses and the CEO has a very busy life that needs much management to run smoothly. You will primarily be supporting the Chief of Staff with all administrative duties in addition to some direct interaction with the CEO.

The Office of the CEO requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity and maintaining confidentiality. Must be willing to work overtime, as needed.

The Administrative Assistant works with executives, family members, administrators, and other professionals across the organization to consistently meet and exceed expectations, enact operational excellence, and to undertake a process-based approach to work. This professional will demonstrate an ability to lead with business judgment and discernment in all interactions.

There are many components of this position including administration, travel/event planning, financial management, health care administration, procurement and process mastery.

You must have a few years of assistant experience, excellent oral and written communication, strong technology skills, a clear drive towards self-development and a strive for excellence.

This is an amazing company! They offer company yoga once a week, 401k plan, medical and dental insurance, free movie passes and many other perks! Salary range is 45-55k.

The schedule is Monday-Friday, 8:30am-5:30pm.

Leading the industry in amazing product and customer service, this company is growing rapidly and has die-hard followers! The products are all organic and bottled beautifully. 

This role is to support the CFO as the EA. You will be the right hand and gatekeeper. This is an exciting opportunity as you will be the executive’s first assistant and you get to shape the role! You will be supporting him in all of the typical administrative functions as well as overseeing special projects. This is an amazing company! The office is in Santa Monica in a beautiful open space building and they have a wonderful collaborative culture. It is a very exciting time for the company as they are growing quickly! 

Must have at least 3 years of experience as an EA supporting a busy executive and a wonderful go-getter attitude!

Qualifications needed: 

–  College degree, preferably in business, marketing, communications or fashion
–  Strong knowledge of all Microsoft Suite 
–  Experience building decks on PowerPoint 
–  Experience working with executives in a fast-paced environment preferably in beauty, marketing, advertising, fashion or related industries
–  Exceptional communication and interpersonal skills – you will be interfacing with many people!
–  Problem solver – be able to find creative solutions efficiently 
–  Friendly, upbeat attitude that can roll with punches
–  Excellent travel itinerary skills – your boss is a frequent flyer and likes to take advantage of his mileage programs!

Salary is 60-70k, DOE plus health insurance and a 401k!

We are looking for an extremely organized PA who is great at managing a calendar, arranging travel, running errands, reminding their boss where they need to be and generally, making their boss’ life easier! Flexible schedule. Must be a SELF-STARTER and be able to work independently as your boss does not have time to manage you. Please already be comfortable with heavy correspondence, complex travel itineraries, creating systems and heavy organization. You will be guaranteed 20 hours/week, $17-20/hour DOE.

Coolest Hancock Park couple with two teenage kids and a menagerie of pets is looking for a two day a week Personal Assistant to help keep their house running like a well-oiled machine. Typical duties are shopping, returning, ordering, stocking, inventorying, taking a pet to the vet, a kid to a class and anything/everything in between. This is a GREAT and super busy family. Pay is $25-$35/hour DOE and on the books for 16 hours per week. Candidates should have recent/local PA experience. Please reach out if you’re interested. Thank you!

We are looking for an amazing entry level EA to help support the Founder of this amazing company! They sell to high end Department stores all over the world and also have an online retail portal. This position will be to support the day to day admin for the Founder as well as help manage the customer service portion of the company. You will get to learn from an amazing Woman who has been in business for decades and is a wonderful mentor. They also give back to the community which is inspiring and wonderful!

This is perfect for someone with 1-3+ years of experience as an assistant in the creative space who is educated, polished and has fantastic communication skills. Salary is 50-60k, DOE plus benefits after 90 days and 2 weeks paid vacation.

Looking for an Office PA/Admin to assist Office Manager and Personal Assistant with 2 small, well established companies. This person will be working out of our main office in Santa Monica. Must be a team player and willing to step in where needed. Job will include but not limited to:

• Daily Management: Answering Phones, Correspondence, Monitor Visitors in/out
• Research
• Organizing Script/Collating/Managing Dropbox
• Digitally Archive Old Script on Server
• Keeping Office Stocked with Waters, Coffee, Office Supplies, etc…
• Errands- Coffee Runs, Office Supply pickup, Deliveries, Etc…
• Ordering lunch
• Setting up office for meetings
• Assist with Proofing Scripts
• Manage magazine subscriptions
• Keep log of incoming books and scripts
• Booking travel for employees
• Creating expense reports

Requirements:
• Must have 2+ years experience working in an office and part of a team
• Personal transportation for running errands – will be reimbursed for mileage and gas
• Proficient with Mac
• Proficient in Microsoft Office
• Knowledge of Final Draft a plus but not required

*Salary will be 50-60k, DOE. Full benefits package (medical, dental and 401K) after 90 day trial.

If you are a self starter that does not need any hand holding and takes great pride in their work, this is for you. This genius CEO needs an incredibly organized, forward thinking and tech savvy EA to run his life. His office is run on Microsoft suite so master level of Outlook, Microsoft office, Excel, Powerpoint is essential. He needs A+ level grammar and spelling as you will be corresponding on his behalf daily. You are the EA who loves to think of ways to make your office more efficient, always has 3 or more back up plans and can put together the most impressive travel itinerary. This gentleman has an extremely schedule from meetings to travel to research to speaking engagements – he is often out of the office so knowing when to prioritize and get his feedback will be very important to your success in the role. You maneuver well in difficult situations and are able to stay calm when last minute issues arise.

The hours are wonderful, Monday-Friday about 7:30am- 4:30/5pm with incredible benefits: 60-65k DOE plus medical, vision, dental and 401k!

This family is looking to replace their loyal and wonderful Personal Assistant who is leaving after a decade! Almost everything is running on a schedule and the PA has created a guidebook on how to run the family’s life; however, we need someone very smart who is a great multitasker to come in. Your day to day will vary from scheduling vendors to running errands to overseeing the household staff. The current schedule has been Monday-Friday from 8:30am-5:30pm, with flexibility to stay late as needed. There are teenagers and dogs in the house so it gets busy! This is for a Jack or Jane of all Trades as your admin skills must be as great as your ability to think on your feet and work with little instruction. While you will have your typical day to day of walking the property, scheduling repairs and creating complex travel itineraries, every day is different. It would be great if you have a good sense of style as you will help with event planning, picking out flowers from the mart downtown and deal with interior designers. It is important that your communication skills are excellent as this position requires coordination with the principal’s office as well as employees on other properties. You will facilitate all travel plans and have suggestions on the best hotels and hottest new restaurants in each city.

This is an incredible position that offers growth and rewards loyalty. Salary is 60-70k DOE plus incredible benefits.

Ready to hire immediately!!!

Executive Assistant needed for successful Hedge Fund in Midtown. This firm provides an amazing compensation package. Highly competitive salary plus full medical benefits and generous bonuses/perks.

Candidate must have:
• B.A. from Top School
• MUST have experience in a support role working in the Finance industry for a minimum of 5 years: (Hedge Funds and/or Private Equity)

Performance Objectives
• Calendar Management: Maintain Principal’s calendar including revising, finalizing and distributing meeting materials as well as confirming logistics. Also note important birthdays, anniversaries, etc.
• Ability to manage heavy call volumes
• Travel arrangements: Make travel arrangements including transportation, lodging, ground transport, meals, etc.
• Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities. Also maintain department records using the filing and matter management databases.
• Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture.
• Promote a collaborative and positive work environment by demonstrating professionalism, optimism and integrity.

The ideal candidate should have:
• 5+ years of administrative experience performing assistant support duties in a corporate environment
• Ability to succeed in a fast-paced and high energy environment
• Excellent verbal and written communication skills and ability to interact with senior management.
• Self motivated, anticipate needs, while also working effectively as part of a team.
• Previous experience in a financial services environment helpful.
• Thick skin, team attitude. This is a fast paced environment.

Send resumes and referrals to: nycjobs@thehelpcompany.com

Santa Monica Family needs after school nanny four hours a day. Looking for someone who can help tutor and prep for meals. 330- 630 pm Monday through Friday. $20 per hour.