We are looking for a polished, articulate, and sophisticated assistant for a private family office. The office is beautiful, and everyone is well educated, so it is a wonderful place to work. Client would love to find someone with a bachelor’s degree from a top university . Must be proficient on Mac, and have knowledge of word and excel programs. Responsibilities include phones, errands, organizing, filing, small projects, supervise vendors, create inventory lists and other tracking sheets on word. This is truly an 8-5 position and you are rarely asked to stay late or work weekends. There is paid vacation but the there is no travel during Christmas and New Years weeks or the weekend following Thanksgiving as that is the busy season for this client! Amazing benefits!

A prominent C-Level Executive is searching for someone who is flexible and can thrive and work in a fast-paced, ever- changing environment.  You will join a growing team and provide support to the lead executive assistant. This is a great opportunity for an experienced executive assistant who is capable of supporting everything a busy executive needs. The role requires managing all travel, (Jets/helos/cars) including all trip logistics, drivers, hotels, meals and entertainment; communicating with household staff for several properties; managing vendors; preparing and submitting expenses. This job requires a high degree of confidentiality and the ability to prioritize and multitask at a very high level.  24/7 availability required when executive is traveling.

Currently, this is a remote position, but you will move into their new offices in/around January 2017. Schedule is typically 9am-6pm but you will be asked to be available 24/7 (you will not be contacted at all hours every day, but when travel needs to be re- adjusted, you will be needed on call.)

Salary is 65-75k DOE, plus full health benefits (medical, dental, vision.) Typical vacation and holiday time off.

Established family with a busy household is seeking a highly driven, organized, and motivated household manager to supervise the day-to-day operation. The candidate should be a self-starter with excellent communication skills and a love for an incredibly busy home. The house manager must be professional and discreet at all times, maintain a strong work ethic, and be incredibly detail oriented and flexible. You will be the hub of administrative activity in the household.

Duties include but are not limited to:

• Supervise housekeeping staff and landscapers to ensure meticulous standards for the home and property are met at all times. Participate in decisions to hire, fire and discipline.
• Handle and safeguard extremely confidential information with discretion, and deal professionally and diplomatically with staff members and business professionals.
• Act as a liaison with vendors. This includes obtaining competitive bids from vendors for home improvements or repairs and supervising vendors when they are in the home or on the property.
• Report any items in the house in need of repairs or enhancements and report these issues to the appropriate maintenance person and supervise maintenance vendor in repairs upon approval.
• Act as a liaison between house staff and the estate manager.
• Calendar and schedule regular service appointments to ensure that all areas of the home and grounds are functioning at the highest level.
• Maintain and oversee the house security system.
• Oversee a Crestron based “smart home” system.
• Ensure various household errands are completed. No errand should be deemed as “too big” or “too small.”
• Maintain an updated list of household contacts.
• Create and update a household manual.
• Manage household mail.
• Ensure maintenance of family cars.

The ideal candidate will:
• Maintain a flexible schedule
• Be willing to work occasional nights, weekends, or holidays when needed for events
• Possess a positive, “can do” attitude in which no task is too big or too small.
• Have a “team player” attitude and be willing to step up and assist another staff member when needed, even when the task is outside the realm of the formal job description.
• Maintain the highest level of professionalism.
• Be sweet, kind, and warm when dealing with family members
• Be a proactive, self-starter, that is excellent with time management skills and multi-tasking. There should never be a moment when this individual is sitting around with “nothing to do.”
• Demonstrate a high level of common sense and stellar decision-making skills.

Requirements:
• Bachelor’s degree from a 4-year college or above.
• A minimum of 3-5 years of work in a private household. Personal Assistant and/or House Manager experience preferred. Experience working in a fine home preferred.
• Clean driving record.
• CPR and First Aid certified.
• Fluency is Spanish is preferred but not required.

Job Details:
• Monday – Friday, typically 10-:00am-7:00pm, with total flexibility for evenings, weekends, and overnights when necessary.
• Competitive salary.
• Excellent benefits.

We are searching for the most organized EA with extraordinary attention to detail, and a deep understanding of how to run an Entrepreneur’s busy life. You must have a creative brain that allows you to have the foresight of how to plan a schedule that is both efficient and smooth. You understand that your boss does not have time to micromanage you and you take pride in anticipating their needs.

This is an incredible opportunity to join a successful team that is still growing. You will be the EA for your boss as well as take on some project management once you have mastered his schedule and admin needs. Previous employees have stayed for years and have grown within the company and had the support to move on when they are ready.

We are looking for someone very special and are being extremely selective. The ideal person has a background working on a fast paced entertainment/PR/hospitality desk for a top Agent, Entrepreneur, etc. We would love to see at least 5-10 years.

You will be working on a small team in an office in the West Hollywood Hills (in a house that fronts as an office.) This is a salaried position, 65-85k DOE plus benefits.