Stylish, thick-skinned and professional executive assistant needed to support one of the most successful gallery owners in the country. This owner has a very busy schedule and needs an EA who can keep up with the fast paced environment. This is an incredible opportunity to work at a beautiful gallery with a great group of people. Please love dogs!

The perfect candidate has 5+ years of EA experience supporting a demanding CEO-type in a creative field. You should know how to make extensive travel itineraries, problem solve, manage a complicated schedule and work well under pressure. You have excellent written and verbal communication skills, understand how to always be discrete, have a pulse on popular culture and be able to suggest the best restaurants in major cities and hotels, and pick out exquisite gifts. Your attention to detail is fantastic and you are able to keep a database up to date. Your friends think you are on the verge of OCD as you are the most Type A organized person!

Schedule is Tuesday – Saturday, 10am-6pm.
Salary is 60-75k, DOE and Platinum PPO health insurance.

Ready to hire!

Position Description Summary
The ideal candidate will have a broad knowledge of Human Resources as well as a proficiency in handling general administrative duties. He/she will be able to work autonomously and effectively to ensure that all HR projects and operations run smoothly and efficiently. To succeed in this role, the candidate should be familiar with HR software and tools such as applicant tracking software, HRIS, etc. The Human Resources Coordinator will provide HR support to all employees, with heavy emphasis on maintaining positive employee relations. The candidate will also serve as a liaison with other HR functions including Recruiting, Training, Payroll, and Benefits in order to manage and resolve issues as well as assist with HR process coordination.

Key Responsibilities
• Consult directly with employee population. Provide timely response to all inquiries while working alongside HR team to ensure issues are resolved and escalated when necessary (i.e. timecard corrections, leave of absence management, status changes, separations, all related follow-up paperwork, etc.).
• Maintain personnel data (personal information, leave management, turnover rates etc.) in both paper and database systems and ensure all state/federal employment laws are followed.
• Liaise with other departments or functions (payroll, benefits, recruiting, etc.) as necessary.
• Support the hiring process as needed by recruiting team such as sourcing candidates, issuing employment agreements etc.
• Provide Administrative support to CHRO and HR team as needed through coordinating meetings, interviews, HR events, training sessions, seminars, etc. and maintain the team’s agenda.
• Conduct new hire orientations and onboarding as needed.
• Create and generate HR activity reports as needed such as turnover statistics, time to fill positions, etc.
• Assist HR leadership team with annual HR process coordination for goal setting, performance evaluations, etc.).
• Collaborate with management on initiatives to improve employee morale and reinforce core values.
• Provide back-up coverage and support within HR team and additional areas as needed.

Qualifications
• Ability to maintain confidentiality and appropriately handle sensitive information with tact, discretion and diplomacy.
• Bachelor’s degree in Human Resources, Industrial Relations, Business Management or related field preferred.
• Minimum 2 years experience in a Human Resources function.
• Flexibility and adaptability in a fast-paced, constantly changing environment.
• Excellent verbal and written communication, interpersonal, organizational, problem solving, troubleshooting, and multi-tasking skills.
• Thorough knowledge of MS Excel, Word and PowerPoint. Experience with HR Information Systems.
• Desire to pursue a career in Human Resources and maintain knowledge of human resources processes and best practices.
• Team oriented with the ability to flex in support of team members’ timelines and deliverables.

Responsible, efficient and competent assistant needed to cover while the permanent person goes on vacation. It is mostly taking phone messages, collecting packages, sorting mail and being there to handle day-to-day admin.This is a small, quiet office – you will be the only person there. Hours will be Monday-Friday, 9:30am-6:30pm with a one hour lunch break daily. $25/hour

A private investment firm in West LA is looking for an Assistant to provide personal and business support to the high net worth principal and his family. This position is an excellent opportunity for a highly adaptable and detail-oriented person. Strong written and verbal communication skills, organizational skills, and ability to anticipate needs are required. High level of professionalism, integrity, and confidentiality is crucial to this role.

Position:
The Assistant will report directly to the Principal and work closely with other members of the private investment firm to assist in all aspects of business, personal, and home. Most of the job will be in an office setting with some occasional local travel required.

Qualifications:
• Exceptional communication skills, poised, well-polished, and able to take direction.
• Highest level of confidentiality, trust, responsibility, integrity, judgment, and loyalty. Capable of working with complete discretion.
• Self-starter and team player with strong interpersonal skills.
• 5+ years’ experience providing personal or executive support with A/P experience a plus. Prior experience working for/supporting high net worth families preferred.
• Must have a valid driver’s license and a personal vehicle.
• Proficient computer skills and in depth knowledge of Microsoft Office and Quickbooks.
• Flexible mindset—candidate may help with everything from supervising home repairs to paying bills and depositing checks.
• Flexible availability as required by the Principal.

Compensation: Competitive base salary plus benefits and potential bonus.