Amazing Encino family with two teenage boys and two working parents is looking for a fabulous Family Assistant.  Their Assistant of five years is moving to the Midwest.  She has LOVED her job!  Mom works in entertainment outside of the home, and dad works as a freelance creative, and is around more often.  The current Assistant started out as a sitter and the role grew and grew.  In this job, you will be schedule playdates and sleepovers, but you will also have a hand in production, interfacing with studios and various production personnel.  It’s truly a Jane of all Trades position.  You are part of the family, but should have good boundaries and be able to juggle multiple schedules via Google calendar simultaneously.  It’s a bit like air traffic control — you must know where everyone is at any given point in time.  The ideal candidate will be able to anticipate needs, go with the flow and will have good mental flexibility and a great atttitude.  This is a family who offers flexibility and expects it in return.  They seldom go beyond forty hours per week.  Timeline wise, we are looking to have a candidate start training the week after Thanksgiving in order to begin work January first.  Pay is around $52,000.00 per year, plus health & cell phone reimbursement.  Please let us know if you are interested.  Thank you!

This person will be responsible for ensuring the principle’s life runs smoothly and effectively. This 24hr, 7 day week position is seeking the most confidential, capable, bright and organized professional to join their team. Duties include: all personal assistant related responsibilities including: maintaining wardrobe, animal care (please do not have cat allergies,) coordinating glam squad, travel with principle (often on very short notice), maintain mobile office, stock residence accordingly, run personal errands, work with house manager to make sure all pending items are up to date, assist with household manuals, archiving. You must have must have thick skin and not be rattled under pressure.

Every day will be different. One day you could be preparing for an Oscar party at your bosses home and the next flying to Vancouver to prepare for her arrival. Your attention to detail is incredible and you have a nothing is too big or too small mentality. We are looking for a great team player as you will be working with her office, home staff and interfacing on her behalf. You should be ready for an adventure. Please have at least 5+ years of professional PA experience with wonderful references. Ready to hire!

This position pays 85-90k DOE plus health insurance.

Incredibly intelligent and ambitious CEO is in need of a polished, educated and organized EA to help him run his life. You should be the type of assistant who anticipates their boss’ needs and thinks 5 steps ahead. Not only do you love what you do, but also you take great pride in your excellent work. While it would be wonderful if you have a background in the renewable energy industry, it is not a must if you are smart and savvy enough. The ideal candidate is college educated, has 5+ years of EA experience to a high level executive and a wonderful attitude. This is a very special job and a chance to work hand in hand with people that are working to make our world a better place!

The schedule will range depending on what is going on but you can expect to work Monday-Friday about 9am-6pm. You must be able to be flexible and arrive early/stay late when needed.

Salary is 80k+ DOE plus health insurance and a matching 401k!!

Incredible opportunity to work for one of the media industry’s most lauded executives! She is an incredibly successful and busy executive who needs a right hand to keep her professional life organized. You will be charged with all typical administrative duties of calls, meetings, travel itineraries, expenses etc. This is a very involved position and you will have a lot of responsibly. You should have an interest in media buying and ideally, a background in marketing, advertising or PR. You must have a college degree, fluency in Microsoft Word, PC and MAC proficiency and 3-5+ years supporting a VP Level Executive with a busy world. Your boss does not micromanage, she is too busy so you must be a self starter who is able to identify projects and priorities that must be taken care of without being told. You should be polished, confident, seasoned, DIRECT and DETAIL ORIENTED. The company has a great collaborative culture – it is not uncommon for them to provide lunch and they do have summer hours!

Please write a brief cover letter as to why you are the perfect person for this position. Incredible health benefits and a 401k are offered! IMMEDIATE NEED TO HIRE!!

70-80k DOE

We are looking for an organized and polished individual to support the membership team. You will be responsible for all administrative duties in addition to overseeing your own projects. Please have a hospitality and special events background! You love setting up creative events and thrive in a creative and challengening environment. Ideally you have at least 2-3 years of working experience servicing high end clientele. Amazing opportunity to grow in an incredible company! 80-90k plus benefits

We are looking for an extremely professional personal Executive assistant for one of the best CEO’s in the city. You are knowledgeable, refined and a good communicator. You need to be a wonderful gate keeper that is efficient and you can anticipate and prioritize better then Superman, or Superwoman! He would like to say it once, and have it done. Elegance is important. You will arrange meetings, his calendar, help with events, make presentations, and be an all around amazing gate keeper. We love this client – They are looking for the best and the brightest assistant in the city. You must have a college degree. The company is located on the Westside. The salary is 75k, DOE plus INCREDIBLE health insurance, 401k. Please send your resume along with a cover letter.

Must have experience working on a high volume entertainment desk! This busy producer will need help for about a week – week and a half while his EA does jury duty. Rolling calls, scheduling meetings and being a general gatekeeper. You must have a great attitude, know the industry players and be able to start right away!

Beverly Hills
Monday – Friday
9am – 7/730pm

We are looking for an organized, meticulous, stylish experienced assistant with a sense of humor! This is a pretty straight forward job but having an eye for detail, the ability to work independently and also take direction and wonderful research skills will be important. Please be tech savvy as you will be asked to trouble shoot when issues arise.

Please live in the South Bay area! The schedule is Monday-Friday from 9am-5pm. Please love dogs as our client has an adorable Maltese!

This is a DREAM JOB!! 60-75k DOE

We are looking for a unicorn! The ideal PA/ House manager is flexible in their schedule and can commit to about 40 hours per week. You are exceptionally organized, love to think on your feet, plan complicated itineraries, send out 500 holiday cards, manage the staff ( housekeepers, nannies, chefs , vendors) and can micro manage the the Mac calendar for the kids and the parents. We are looking for someone with good taste who has done the job before, who can do the personal shopping , and help with parties and events. There is a lot of travel, major itineraries and you must know your hotels and your restaurants. There is a family bible but we welcome someone who comes to the party with their own rolodex of people. There is two weeks paid vacation, sick days and an insurance stipend.

Brilliant Entrepreneur/CEO/Creative is in need of an incredible right hand to manage his life! This is about 50/50 Personal and Executive Assistant work.

You will be managing his calendar, travel and be the ultimate gatekeeper. Details below! Salary is 60-80k DOE plus wonderful benefits.

Looking for a career oriented EA/PA with at least 5+ years of experience on a high pressure desk. Provides administrative and personal support for the CEO.

RESPONSIBILITIES:
Job functions include, but are not limited to the following:
• Creating and maintaining extensive schedule and calendar
• Coordinating personal appointments and arranging details for appointments
• Coordinating/booking every detail of travel including flight, hotel and car service arrangements and processing all expenses and reimbursements.
• Maintaining confidential organizational and departmental files
• Providing internal and external assistance whenever needed
• Composing correspondence to routine issues, on own initiative
• Running Personal and Business errands
• Receive and screen telephone calls
• Providing administrative support and back up for the Executive Assistant to the C-Level Executives in their absence
• Planning special events
• Filing, organizing, copying, scanning, etc. as needed
• Performing personal tasks as assigned
• Coordinating vendors and projects at the CEO’s residence
• Paying and tracking CEO’s personal bills and expenses
• Managing personal mail for the CEO
• Tracking both important business and personal birthdays and coordinating gifts as necessary
• Scheduling and coordinating maintenance for CEO’s vehicle as necessary
• Some travel is required
QUALIFICATIONS
• Previous experience as an Personal & Executive Assistant
• Associate or Bachelor’s degree preferred
• Must have a reliable vehicle for shopping and running errands
• Must have a great attention to detail
• Works well under a fast-pace environment
• Previous experience working in a fast paced, time sensitive, highly confidential environment where there are continually changing priorities
• Strong computer skills including all Microsoft products with particular strength in Google Suite, Photoshop and web functions
• Must be comfortable around dogs since the CEO brings his dog everyday.
• Must be able to lift up to 14lbs at least twice a day

ADDITIONAL SPECIFICATIONS

• Must be highly organized with a strong attention to detail and astute problem solving skills
• Must have strong multi-tasking skills with the flexibility to handle ever changing priorities and able to communicate changes with sensitivity
• Able to make independent, sound judgments in high stakes situations
• Exceptional communication and follow through skills, the ability to be persistent and assertive in delicate situations
• Ability to meet deadlines and work professionally in high stress situations
• Must be extremely professional with a strict level of confidentiality (a NDA is required)
• Able to create and manage business related and personal projects as assigned