Wonderful single Mom with two kids, two large homes (both of which are under construction at the moment), a huge job, commercial real estate, charity obligations, social commitments and many board positions needs a top-notch Assistant to help manage her super busy life.  This is primarily a M-F job, but there will be after hour calls and weekend help needed on occasion. The ideal candidate is someone without a ton of outside obligations who is willing to pitch in as needed, even in the off hours.  No worries, this client is respectful and doesn’t burn her staff out.  Applicants must be super tech savvy (both MAC & PC), child and pet friendly and willing to work on a team.  This is a fabulous opportunity to work with a wonderful and generous family. Please let us know if you fit the bill. Thank you!

Amazing entrepreneur is looking for a superstar Mandarin speaking Family/Executive Assistant to work full time, M-F.  You will have the opportunity to work for two extremely cool companies downtown in addition to working in a private home.  One company teaches start ups how to raise money, so you will deal with events, correspondence, travel, presentations & more.  The other company is a digital investment bank.  After 2:30pm, you become the Nanny and will help with Mandarin homework, English, math, afterschool activities and more!  Our ideal candidate is a highly organized, super tech savvy, educated (econ. background would be ideal!), kid friendly Assistant who speaks Mandarin and English.  Please let us know if you are interested.  Thank you! 

CEO of a busy treatment center is in need of an incredibly organized, compassionate and forward thinking personal assistant. You should have a thick skin and be able to keep up with a fast paced office. You will be working out of the office though often on the run handling various Target runs, holiday shopping at Neimans or grabbing coffee. The ideal assistant is college educated, poised and loves being the right hand. Each day will be different. From arranging travel to responding to emails on your bosses behalf to excel sheets, everything goes. If you have an interest in therapy/mental health/medicine, that is a plus but not necessary. The schedule is generally 9am-5pm, Monday-Friday but could call for some flexibility. Depending on your experience, the salary range is 40-50k. This is great for an assistant who has been working a few years and ready to move onto their next chapter! 

This is a wonderful opportunity to support an incredibly kind and smart CEO. The ideal person is college educated, tech savvy, has a few years supporting a high level executive and a desire to learn. The schedule is wonderful, Monday-Friday from 8am-5pm. You will never be bothered after hours or on the weekend. This is an entry level job for a professional who cares about what they do and wants to take care of their boss. You must be EXTREMELY ORGANIZED, quick on your feet, can manage a busy calendar and be a strong gatekeeper. As it is just you and your boss in the office, you must be motivated and able to self direct. This office is beautiful and overlooks the Hollywood hills – amazing view! The current assistant is leaving for a growth opportunity, it is a great place to learn. If you have an interest in finance, even better but the most important is the desire to do well and be open minded to learn. This position is offering 40k, health insurance, holidays and paid vacation. You will be trained by the current EA who is leaving! Ready to meet the right EA!

Up and coming busy producer is looking for a wonderful assistant. We are looking for someone who has a college education along a few years of entertainment experience, especially agency experience. Here is the wish list from our client.

– Assistant should be scheduling all calls and meetings and adding them to the day ahead and week ahead as well as my outlook calendar. 
– Should be dialing me into all calls and connecting me through the office.  
– Should be booking all travel and arranging transportation
– Should not book meetings or calls on Mondays and Fridays if at all possible. Unless they are only in town for a limited amount of time or are of high importance. 

– Rolling calls efficiently, with good notes and follow thought is extemely important.

-organize technical and written notes on all on going productions, and updating them as seen fit

-should be able to compile a list of potential directors, line prodcuers, and all other essential department heads. It will be important to keep notes on cast that we are considering for any production and their department heads as well as most recent along with credits.

-Call Sheet and To-Do List  

Should read all scripts that we are making offers on. 

Should be able to travel with me when needed. 

Contacts/Address Book 
– Should organize the address book as follows: 
– First Name, Last Name, Company information, contact information, personal notes about that person (birthday, just had a baby etc. based on what I tell them), and a photo of that person. 
– They should ask me after each meeting what I should remember and anything personal about that person so they can note it down. They must take the initiative to ask me as I will not remember to tell them. 

Should know about the home and home staff and be able to work from the house as well. 
No errands for office to be done by this person or receipt uploading. That is all left to the receptionist. 

Must be proficient in Final Draft Pro and Outlook.

We are looking for an enthusiastic office manager for a Family Office in Pacific Heights area.

You will be responsible for greeting guests of the CEO and C Level executives, maintaining and ordering office supplies, overseeing sending and receiving Fed Ex/UPS packages, planning company outings, as well as occasionally helping departments with small scale projects.

This is an amazing opportunity for someone who wants to work for a household name company as well as gain experience in a professional setting. Ideal candidate will be a recent college graduate who has held internships during college. Must have a college degree.

Schedule is M-F, 9a-6p.

Please do not apply if you do not have a college degree and have not worked in an office setting in some sort of capacity (receptionist, intern, etc.)

Salary DOE, $55,000 plus an amazing benefit package (dental, vision, medical) paid vacation, PTO, and 401k.

Please send professional resumes in Word doc to: sfjobs@thehelpcompany.com

We are looking for a personal assistant to help this businesswoman’s life. She runs a high end medical practice and needs help managing her personal life as well as keeping the business and home in order. This is an amazing job as you will mostly be working remotely and not stuck to a desk all day!

Your boss is an accomplished and busy woman. She sits on various boards, is very philanthropic and loves to entertain so she will depend on you to coordinate complex logistics and think ahead for her.

There will be heavy scheduling, travel, gift buying, events and many thank you notes to write. We are looking for someone sophisticated and energetic who has worked for a high profile family with recent references. Must love dogs!

Hours are amazing, Monday-Friday usually 9am-5pm though sometimes you will be asked to stay late. For the most part, you will check in the morning, go about your day and then check in again at the end of the day. This is a very independent position so you should be a great self starter who can think quickly on their feet.

The ideal candidate is a college graduate, has 3-5 years of high profile PA experience, is knowledgeable with household management, tech savvy, able to help with social media, an eye for fashion and can multi-task in their sleep. You love what you do and would like to stay for years and years.

This position will be 60-75k DOE!

This fantastic start up is seeking a professional and polished receptionist to run the front of the office. The ideal candidate is college educated, has a few years of work experience under their belt, loves keeping an organized workflow and takes pride in their work. We would love someone who has been working at a start up or some type of creative industry. This is an amazing opportunity to join a growing and successful company who is past their infancy and into their prime years.

Responsibilities listed below:

• Greet clients and escort office visitors to appropriate meeting locations.
• Coordinate with the Executive Assistants to ensure meeting rooms are prepped and available.
Provide additional support as necessary. 
• Provide additional support for the Office of the CEO.
• Receive mail, packages, and deliveries.  Distribute to recipients accordingly. Maintain direct
communications with FedEx, UPS, and USPS.
• Guide visitors and new hires through an office tour
• Coordinate weekly staff lunch catering every Thursday.
• Collaborate with IT staff to ensure AV equipment is working properly in the conference rooms.
• Maintain office phone system with IT team.
• Coordinate general office calendar.
• Monitor and maintain office supply inventory.
• Place employee orders for company products.
• Work closely with Supply Chain for all Product Orders.

Schedule is Monday – Friday, 9am – 6pm (with some overtime.) Hourly rate is between $15 – $17, DOE.  This will be a temp to hire position. Benefits include medical coverage, paid vacation and holidays.

Ready to hire immediately!

Incredibly successful executive is in need of the best EA. This is an all consuming position that requires no ego and a true passion for music. She has had many successes in her career and continues to make impressive strides. Your administrative skills are excellent and you have at least 3+ years running an extremely fast paced and demanding desk of an entertainment industry executive. You thrive working under pressure and are able to put out fires gracefully. This is an INCREDIBLE opportunity to work for one of the industry’s best. Please have excellent references, strong communication skills and a stellar work ethic. You have an understanding of how to land the best restaurant reservations, find the best gifts in town and a thick skin who can deal with any personality.

We are looking for a seasoned CAREER EA with at least 5+ years of experience supporting a studio executive, producer or talent agent. Must have experience at the highest level. You should be an excellent communicator, a strong gatekeeper and have the ability to push your agenda to ensure your boss stays on schedule!

This is for the BEST right hand out there!

Salary is DOE 100k+ plus excellent benefits!