We are looking for an organized and meticulous EPA who is comfortable working from an office for an Entrepreneurial and busy boss! You will be in charge of his schedule, travel, research and more. This is an amazing entry-level position where you will have the opportunity to learn and grow! We are hoping you are extremely flexible in your mindset and are looking for a boss who will groom you.

There will be travel involved, one week per month to Colorado. Please be flexible with your schedule – if your boss needs you to fix his phone after hours, he will depend on you to handle it. Day-to-day is mostly scheduling, coordinating calls, planning travel itineraries, research and whatever is needed to help your boss. This role is mostly EA, but we would love to have someone that is flexible to help out in the personal life as/when needed.

You should also be a great letter writer as you will be handling correspondence, creating powerpoint presentations and editing excel spreadsheets. If you do not know how to do something, we want someone that has the mentality of “let me try and figure it out!” We want a smart go-getter who goes the extra mile to help. You will be guaranteed at least 40 hours/week, Monday-Friday.

Please have 3+ years of experience! Salary is 50-60k, DOE and health insurance

Do not miss this opportunity to work for the Next amazing production/commercial agency in town! This 50 plus person company is looking for an Executive Assistant that has the best calendar skills, along with social media expertise. The environment is extraordinary – (think Google campus) the CEO team is great – Every assistant that they have had has moved up and onward to fantastic careers. You obviously need to have at least 3 years on a desk, and know the comings and goings of Hollywood. You have graduated from a wonderful University – Your interpersonal skills are fantastic, you could teach an etiquette class. Your references are Perfect. Salary is DOE plus benefits

Wonderful and Genuine Actor/Writer/Director is looking for a part-time personal assistant. He is looking for a true professional with MINIMUM 5 years experience. The ideal person will be discreet, organized, MAC Savvy, and polished. He is ideally looking for three days a week from 9am – 5pm. He will pay $300 a day and reimburse for gas mileage. You must love big dogs!! Please let us know if you are interested. Thank you!

Brilliant and cutting edge Doctor who runs a fascinating start-up is looking for a top-notch Driver/Assistant to work Monday through Friday, primarily business hours, though flexibility is a requirement.  A car will be provided for on-the-job driving.  You will drive the Doctor to and from work, and to all of his various appointments.  You will also be asked to drive Senior team members every now and again.  When you are not driving, you will do errands and general assisting.  Applicants must have PERFECT driving records and know how to expertly navigate Los Angeles, particularly the West side.  Pay is $25-$30/hour plus wonderful benefits and the possibility of stock options.  This is an incredible opportunity to work for an absolutely brilliant man who is doing incredible work in field of cancer research.  Please let us know if you are interested.  Thank you!

This family of 5 is in need of a great family assistant. The three dogs are probably the biggest deal here – 3 poodles that need a lot of attention. Shopping is huge too – so having good taste is important. There is a range of projects that can range from travel arrangements and insurance claims. You will be responsible for vendors that come to the home, you will be handling the schedule and communicating the needs of that vendor. During the holidays you are doing a lot of holiday shopping. Packing is also a big part of the job as they travel a lot – you will be responsible for packing. The job is a morning part time job from 8-12 or 9 to 1. The children are 15 and 17, and the oldest one just went off to college The family has a chef and a full time housekeeper so those duties are well taken care of!

We are looking for a refined driver who is discreet and quiet.. Occasional award show but mostly This is a Monday through Friday job. from 7 am – 8 pm. Principal is in the office by 8 or 9 am. Lots of driving in the Los Angeles area- lunches, meetings , dinners, and screenings. Lots of Errands while the principal is busy. Must be familiar with the westside and Beverly Hills. Looking for someone quick thinking and We need someone who knows social protocol. Car is provided by principal. Salary DOE .

NEW YORK: One day a week Personal/Family Assistant needed in Soho. Parents are looking for an upbeat person to help with: scheduling, calendars, dealing with vendors, running simple household errands and taking their tiny dog to the vet. Ideal day would be Monday or Friday, but we are flexible for the perfect person! Please have a minimum of 3 years full time recent experience working as a Personal Assistant in a busy home. Major bonus if you have worked as a nanny, so you are comfortable wtih kids running around! Salary DOE, $25-$40/hr.

Please send resumes to: nycjobs@thehelpcompany.com

Looking to hire immediately!

We have a job in Brentwood for a high profile family.  Family is looking for a real estate manager- a candidate with longevity in their positions , experience in managing staff and take command of the two homes and properties. Job entails travel , scheduling, gift buying and many more executive assistant duties. Candidate must be willing to work long days and travel . We are currently looking for an absolute professional, someone who can prioritize and delegate. You will go above and beyond for this family and be loyal. The family loves to entertain, so being in charge of dinner parties and events would be wonderful.
Salary DOE and full benefits.

Responsibilities
• devising and maintaining office systems, including data management and filing
• arranging travel, visas and accommodation 
• international travel with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• screening phone calls, enquiries and requests, and handling them when appropriate
• meeting and greeting visitors at all levels of seniority
• organizing and maintaining schedules and making appointments
• dealing with incoming email, faxes and correspondence, often corresponding on behalf of the Chairman
• carrying out background research and presenting findings
• producing documents, briefing papers, reports and presentations
• organizing and attending meetings and ensuring the manager is well prepared for meetings
• liaising with clients, suppliers and other staff.

In addition to supporting Chairman and managers, candidate may also have their own personal workload and responsibilities. These could include:
• carrying out specific projects and research
• responsibility for some accounts and budgets
• taking on some of the manager’s responsibilities and working more closely with management
• potentially making decisions and delegating work to others in the manager’s absence
• being involved as support in decision-making processes.

Salary
• Negotiable but depends on experience and qualifications.  

Working hours
Primarily 9:30am to 6pm.

Work Location
Los Angeles – Downtown Office

Qualifications
High School Diploma required, BA/BS Degree strongly preferred.  Areas of study encouraged:
• entertainment/communications
• business/economics/finance/accounting
• administration/secretarial studies
• general management

Work experience
Required: a minimum of two years similar and relevant experience. 

Skills
In addition to relevant experience and secretarial/administrative knowledge, you will need to show evidence of the following:
• ability to adapt to multi-cultural work environment particularly related to Chinese and other Asian cultures.
• exceptional written and oral communication skills
• excellent word processing and IT skills, including knowledge of a range of software packages (most importantly MS Office, email, web navigation)
• knowledge and familiarity of all social media applications and utilities (Facebook, Instagram, Twitter, WeChat, Periscope etc)
• ability to work under pressure and to tight deadlines
• good organisational and time management skills
• ability to research, digest, analyze and present material clearly and concisely
• excellent interpersonal skills
• ability to work on your own initiative
• honesty and reliability
• attention to detail
• flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• discretion and an understanding of confidentiality issues.

NEW YORK: Floating EA needed for major finance corporation in Manhattan. We are looking for an entry to mid level EA who can work as a floating EA to various C level executives. You will fill in for administrative assistants when they are on vacations, maternity leave or on medical leave. If you like to wear a variety of hats, can go with the flow and get along with multiple types of personalities, this is an amazing opportunity! You will report to the office manager who is lovely!

Salary DOE, please email: nycjobs@thehelpcompany.com