This is for the most polished, bright, well educated and worldly EA/PA. You should be inspired by those who give back while being able to run one of the most complex schedules in town. You are refined, organized and responsive. This is an amazing schedule, Monday-Friday, 9am-5pm though you must be flexible to stay late when needed and be reachable via email. You help coordinate complex travel itineraries, schedule meetings, be on site for some meetings, coordinate board meetings and more. The current assistant is leaving after 10 years, this is a great job! Must be computer and tech savvy!

75-85k DOE plus excellent health benefits and a 401k

Candidate will be the sole assistant. Must be highly organized, detail oriented and discreet with a sense of humor. Must be able to multi-task and prioritize. Candidate will act as the point person to agents, publicists, business manager, production and legal team. Responsibilities include but are not limited to – calendar management, vacation planning, business travel, gift giving, house management, hiring staff, event planning, liaising with the childrens’ school, errands when needed. Candidate must be able to travel abroad for long periods of time.

We are looking for a stylish and extremely organized personal assistant who loves to wear many hats. There is nothing this job will not entail! From scheduling meetings to organizing her closest to planning parties and helping hiring staff for the home, this is all encompassing. An upbeat and positive attitude is super important! You will split your time between an office and the home. You should have strong communication skills and excellent correspondence.

Great position for a PA with 1-2 years of experience plus a college degree. The schedule is Monday-Friday, typically 9am-6pm but you should be flexible with your hours. Salary is 45k, no benefits.

Truly phenomenal multi-hyphenate performer is looking for the best gatekeeper in the world who can deal with anything and everything from liaising with managers, to booking complicated travel and overseeing multiple properties. This is a position for a TOP NOTCH Assistant who has worked with a high profile client before. We are ONLY looking at applicants with minimum five years experience as an EA/PA/House Manager. Applicants must be super tech-savvy, detail oriented and willing to take calls/emails after hours. The boss is kind and creative and never takes advantage. Manners and attitude mean the world, so hopefully you are a kind human being who is also discreet, energetic, creative and educated with strong written & verbal communication skills. This job pays very well and benefits are a possibility for the right hire. Please reach out asap if you meet the minimal requirements and are interested. Thank you!

We have a wonderful couple in Beverly Hills looking for an immaculate driver. There could be minimum houseman duties along with driving, but taking care of the cars and taking the clients to work and or play, is what is needed! This couple is very social, philanthropic and busy! They need a service individual that understands privacy, diplomacy, service, and team play. The hours are sporadic and flexible. Please let us know if you are interested, and your salary requirement.

Chance of a lifetime to work for an incredible artistic company that does work ranging from social justice, to marketing, to advertising, products and more! You will report to the Director of the company and assist her, as well as her husband who is an artist and the main creative.

We are a looking for a very special person who is: lovely, organized, efficient, passionate about assisting their boss to be the best they can be and a fantastic problem solver and communicator.

Everyone loves working at this company and it is a wonderful environment! The schedule is generally Monday-Friday, 9am-6pm. There is a Health Insurance plan (medical, dental, vision,) and a 401k you are eligible for after 6 months – and they match! Vacation time, sick days, holidays off and please LOVE DOGS – they have 5 furry friends running around the office. This will be a 50-65k, DOE position.

We would love to see that you have at least 2-3 years of experience and stellar references. An interest in the art/creative world is essential, but we are not looking for an artist, we are looking for an incredible EA who takes pride is helping creative! Please also feel comfortable doing some personal admin work. An interest in philanthropy is also a plus as your boss is very charitable.

Responsibilities
• Manage executive calendar; coordinate meetings and conference calls, keep executives accountable for commitments, while helping keep reports accountable for results.
• Organize complex travel arrangements and prepare itineraries for executive(s) and relevant parties.
• Coordinate and execute internal events.
• Perform office and administrative duties to assist executive staff.
• Answer phone calls and direct calls to appropriate parties.
• Record and distribute executive meeting minutes in addition to prepping executive before meeting.
• Manage promotional gifting and tracking.
• Review and approve expenses, categorizing to the correct accounts.
• Act as a first point of contact for executive guests.
• Review executive email accounts/mail to determine their significance and plan their distribution.
• Maintain corporate contact database.
• Manage guest lists, VIP contacts and track event invitations.
• Prepare reports, presentations and correspondence.
• Perform all responsibly while maintaining a strict level of confidentiality.
• Develop and maintain a level of professionalism among staff and clientele.
• Arrange household appointments and assist with over-seeing annual maintenance.
• Personal errands, scheduling doctor’s appointments, car maintenance, children’s activities, etc.

Requirements
• Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management
• Solid experience with office management systems and programs (Excel, Word, PowerPoint, Evernote, Trello, File Maker Pro, ical Google Suite, and other related tools)
• Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
• Demonstrated self-starter
• Excellent oral and written communication skills with high degree of attention to detail
• Exceptional interpersonal skills
• Excellent organizational skills with an ability to think proactively and prioritize work

We are looking for a super upbeat, experienced & hyper-organized career Personal Assistant to look after two beauty moguls who own three homes & a yacht.  This is a very busy young family looking for a top-notch Assistant/Estate Manager to interface with their office and help their lives run smoothly.  Duties include private and commercial travel arrangements, errands, gift buying, bill management, organization & more.  You must be someone who works quickly and is able to stay three steps ahead, as you will be working for two very driven people who know how to make anything happen.  Pay is around $60,000.00-$65,000.00 per year, plus fabulous benefits.  We are looking for people with MINIMUM three years experience in a private home.  Please let us know if you fit the bill. Thank you!

Santa Monica Firm is looking for a part time , posible full time bookkeeper to keep their CEO and family organized. Must have great people skills, experience as a family bookkeeper and be comfortable working with technology. Please submit your resume

Wonderful pro athlete and his wife are searching for an EA/PA/House Manager with MINIMUM five years experience to work for them on a full time basis.  Their current Jane of all Trades has been with them for EIGHT years!  She lives between Phoenix (nine months of the year) and Los Angeles (three months of the year) in short-term leases.  (This is not a live in position.)  Every day is new and different!  You will liaise between the business management firm and the sports management firm, do errands, administrative work, help with events, help with staffing needs, deal with vendors and manage three homes.  It’s a busy job — but should not be too much work for the right person.  Pay is open and there are health benefits.  Please let us know if you are interested.  Thank you!

One of the most genuine and hilarious multi hyphenates is look for an exceptional part time (with the potential to become full time) personal assistant. He is looking for a true professional assistant who has at least 3-5 years of experience within the entertainment industry supporting high level artists. The ideal assistant is organized, discreet, nurturing, creative, polished and very tech savvy with MAC products! Right now this will be Mondays and Fridays (though it could turn to full time,) and usually 9am-5pm but flexibility is important. You should love running around town as you will be running errands and prioritizing everything personal while also coordinating with his professional team of agents, publicists, etc. Please be a dog lover as you will be helping with his furry friend. It would be great if you are up to date with the hottest restaurants in town and always have ideas of where to send your boss and his clients to dinner. You must be a CAREER assistant – our client is looking to hire someone that will stay with him for years. 

This is one of the best clients we work with, please let us know why you should be considered!