Company

Founded in 1970, The Corporation is a privately-held owner and manager of single-tenant NNN long-term leased real estate located across the US. A second-generation family business, The Corporation’s portfolio holdings include properties leased by Starbucks, FedEx, QuikTrip, 7-11, Dunkin’ Donuts, and In-N-Out Burger, among others. A specialist in providing long-term capital to growing companies through sale-leasebacks, ground leases, and build-to-suits, The Corporation strives to create long-lasting partnerships with its employees, tenants, development partners, and vendors. 

As a family business, we work to create a positive environment where people can learn, grow and thrive with the company as well as a collaborative environment where everyone feels encouraged to contribute to processes, decisions, planning and culture.

This position will primarily be remote, but employee must sit in Los Angeles and be available to meet in person as needed (max 1-2x a week).

Director of Finance and Operations

The Director of Finance and Operations will be in charge of all aspects of The Corporation’s financial operations, working closely with the company’s Principals and outside tax and accounting firms. General responsibilities will include:

• Billpay, A/R, A/P – Handle all aspects of Billpay, A/R, A/P and related operational and tracking processes for the business and family.
• Bookkeeping/Monthly Reconciliation – Manage complete month-end closing process.
• Financial Reporting – Prepare financial statements, budgets, etc. for business and family office.
• Coordination with Tax Advisors – Oversee ongoing and year-end state and federal tax compliance and all related tax matters.
• Tenant Receivables – Track A/R from tenants, coordinating with internal departments on tax or reimbursements owed by tenant and following up with tenant on missing/delayed payments.
• Lender Compliance – Coordinate, review, and approve compilation letters, financial statements, and tax filings for timely delivery to lenders (as per reporting requirements); calculate and deliver relevant Compliance Certificates and loan covenant calculations as required.
• 1099 Coordination – Prepare and distribute any 1099s.
• Inter-Entity Management – Coordinate transfers between entities and coordinate/track inter-entity documentation.
• HR Coordination – work with payroll provider to submit payroll, including 401K payments, and other required benefits administration, etc.
Skills and Qualifications
• 7+ years of relevant finance and accounting experience. Experience in a family office and/or a real estate firm strongly preferred, but not required.
• BA/BS in Accounting or Business with an emphasis in accounting; CPA preferred but not required.
• Knowledge of accounting software such as Quickbooks/Xero and payroll providers such as ADP/Gusto. Knowledge of Bill.com a plus, but not required.
• Must be trustworthy, highly motivated and self-directed with a strong sense of responsibility and attention to detail; successful candidates will also be responsive, good at follow-through, and be able to manage multiple tasks simultaneously.
• We value enthusiasm and a problem-solving mindset!

Compensation and Benefits

• Compensation range of $130k – $150k, depending on background and experience.
• Candidate will be eligible for Company retirement and medical benefits package.

Position is full-time, exempt and is available for an immediate start date, working remotely (employee in Los Angeles is preferred, with the ability to meet in person as needed, max 1-2x a week), with potential travel at least 4 times a year for company-wide meetings.

Please submit your salary requirement along with a resume and cover letter, outlining how your skills and experience meet the requirements for the position and stating how you heard about this opportunity. The Corporation is an equal opportunity employer.

This incredible gentleman started his own company years ago after a family member was diagnosed with a life threatening disease. Inspired to change the direction of the recovery process, a line of beverages was created to help treat the disease. Years later, the beverage lines the shelves of all top retailers across the country. This job offers the opportunity to be inspired daily and work for an incredible businessman.

You will be based in the office in DTLA. This is for a seasoned executive assistant who is a self-starter and thrives in anticipating problems. Ideally you are a college graduate with a business background and at least 5 years of experience. You must have an eye for detail and be able to multitask in your sleep.

Daily:
Mail sorting, bill prep, bills from mail or email, printing contacts and documents, filing, calendar management, light food purchasing once a week, comparing bids from contractors, Manage Art being cleaned by art handlers, manage office cleaning

Special projects:
Excel spreadsheets, PowerPoint, HR notification and liaison between HR, bill reconciliation, expense reports. Liaison between departments. Obtaining documents from filing or department and organizing, obtaining documents from finance and responding to claims, find art for office & manage maintenance and installation.

Hours are Monday-Friday, with flexibility on the start time as the employer does not want anyone stuck in traffic. You will work an eight hour day plus an hour lunch break.

This is a salaried position (70-100k, DOE) plus wonderful health insurance and access to on-site company gym!

Wonderful Production Company based on a Valley Lot seeks an amazing Executive Assistant/Coordinator to run all admin needs. You will get to work on tentpole film projects and even have the chance to go on set! This is a close knit team and they are looking for a bright, energetic, hard working and positive person to join them. Please be a confident gatekeeper who knows all the players in town. This is an amazing opportunity to grow!

You must have at least 1-3 years of experience supporting a

Salary is 50-55k, DOE + health insurance.

Executive Assistant – CEO & CFO/COO
We are seeking a highly motivated and proactive full time Executive Assistant to support the office of the Chief Executive Officer and Chief Financial Officer/Chief Operations Officer. The ideal candidate has keen attention to detail, an ability to interact with staff at all levels of the organization, maintains composure under pressure, remains flexible, proactive, resourceful and efficient, and possesses a high degree of professionalism and confidentiality. This is a high-profile, high-volume desk. The successful candidate must be willing and able to work overtime, weekends and holidays, as needed.
Key Responsibilities:
• Responsible for handling daily administrative functions for the Executive Office including, but not limited to:
o Answeringphonelines,officephonelines,rollingcalls,answeringinquiriesandfielding requests for information.
o Organizingoften-changingdailycalendar;ensuringallmeetinglocationsand information are up-to-date & sending daily meeting/appointment reminders.
o Managingoffsiteschedule,includingbookingandcancelling(astheneedarises) meeting venues, restaurants, etc.
o Coordinatingallmeeting-relatedlogistics,includingpreparingdocumentsand presentations, organizing conference rooms, A/V requirements, refreshments and meals, and capturing post-meeting notes/minutes.
o Takingtheleadoncoordinatingtravelarrangementsincludingflights,lodging,vehicles, business appointments, and special events, as directed.
o Officelogistics–ensuretheofficeisstockedandorganizeddaily.
§ Troubleshooting IT and Operations/facilities issues, as needed.
o Coordinatingoffsiterunsforbusinesspackagesandcorrespondence,eitherpersonally or by utilizing outside services with prior approval.
o Maintainingandupdatingbusinesscontactinformation.
o Filingandretrievingcorporatedocuments,records,andreports.
o Maintainingofficeconfidenceandprotectingoperationsbykeepinginformation
confidential.
o Contributingtoteameffortbyaccomplishingrelatedresults,asneeded.
o Maintainingcomposureunderstressfulconditionsandhandlingcomplexproblemswith
minimal supervision.
Required Skills/Qualifications:
• Bachelor’s degree required, with a background in business and finance preferred.
• 2-3 years of work-related experience supporting C-level Executives.
• Must possess exceptional verbal, written and interpersonal communication skills, marked by a
high level of professionalism, diplomacy, discretion, composure, and poise.
• Highest degree of organizational skill, with the ability to quickly absorb, retain and distill
information regarding work responsibilities, projects, and industry contacts, and then prioritize
work accordingly.
• Demonstrated experience and proven methodologies for understanding and anticipating
executive level needs to optimize efficiency, organize work, and quickly course-correct, if
challenges are presented.
• A self-motivated individual, who is solution-oriented, can work independently with a strong
initiative, and seamlessly handle multiple tasks/special projects within specified deadlines.
• Comprehensive knowledge of day-to-day operations for senior executive level office.
• Ability to maintain confidentiality, work independently as well as with a team and exercise
substantial discretion and judgment.
• Possess advanced proficiency in the use of Microsoft Word, Excel, PowerPoint, Outlook and
Adobe Acrobat.
• Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a
plus.
• Must be willing and able to work overtime, weekends and holidays, as needed.

This large family wants two housekeepers to take care of their gorgeous new estate in Montecito! You will be taking care of the house along with a handy man once or twice a week. The two housekeepers will be managing the home and the errands and the dry cleaning. This gorgeous estate needs people that can anticipate the needs of this gorgeous home. If you have a friend that you would like to wok with, pleae send us your resume!!!

Lovely CEO Founder is searching for the most organized, compassionate, warm, intelligent and professional Executive Assistant. This CEO has been managing things on her own for years. Now that her company continues to grow, she really needs a professional to come in and take over the admin duties so the CEO can focus on expansion.

We need someone who learns their CEO’s habits, can anticipate needs, has incredible follow through and also understands what it is to compassionately supporting a CEO who is also a Mom and loves her kids dearly. About 80% of your position will be EA for the business, the other 20% is making sure the CEO can show up for her family. You might be facilitating a board meeting one day, and the next going to your CEO’s home to initiate closest organization. You think ahead at least 3 steps ahead and take pride in keeping your CEO’s life running smoothly.

You are a whiz with Google Suite, Slack, research, gifting, and communication. This position will mostly be based in the West Hollywood office, Monday-Friday, and we would love someone that can be flexible to work weekends as needed.

The company provides incredible medical/dental/vision insurance, unlimited PTO and more!

Let us know why you are the right person to keep this CEO’s life running smoothly. SALARY IS TOTALLY OPEN for the right person!

The Manager of Operations oversees the daily operations of the physical space and is responsible for maintaining the facilities at our LA Campus up to brand standards. The Manager of Operations is directly responsible for the effective day-to-day operation of the space and is heavily involved in finding efficiencies, developing improvement projects and automating systems. This team member is responsible for A/V, IT, preventative space maintenance, repairs, ordering and inventory. In addition, this team member is the first point of contact for facilities related issues, campus schedules, relationships with vendors and building management. The Manager of Operations is responsible for develop and execution of the campus guest experience from campus entry to check-in to ambiance. This team member is responsible for all supplies needed for optimum management of the space.

Responsibilities:
• First point of contact for all facilities-related maintenance, repairs, IT and A/V
• Keeping all course and event scheduling systems
up to date and ensure the right teams have access to systems
• Works to resolve emergency situations as needed
• Bi-monthly facilities and budget reports to direct manager
• Compiles monthly expense reports
• Inventory management and ordering
• Oversees all campus entry for guests – Oversees the campus guest experience – Oversees all janitorial services – Performs regular audits and schedules maintenance with vendors and building management
• Direct management of security personnel.

Required skills:
• At least 2 years of work experience, preferably in a customer service role
• Highly organized
• Great written and verbal communication skills
• Tech and system savvy; familiar with Google Suite
• Ability to manage multiple vendors; familiarity with inventory management

Competencies: • Guest and team focus • Drive for results • Planning • Problem solving • 

Salary is 60-70k plus wonderful benefits!

HUGE A-LIST Director/Producer in need of the best, most polished career assistant! This is the ultimate assistant job for the best out there. You will be working out of his production company office and supporting his whole world. His company does both film and TV so this is for a great multi-tasker, you will be very busy. Your ability to act as the lifeline to his operation is essential. Follow through, ability to anticipate, organization and elegance is key. You should have high end agency, studio or production company experience, for at least 10 years, under your belt. Your understanding of the key players around town is essential. You will be involved in development, pre and post production so your knowledge of what it takes to create a multimillion dollar movie is key. Patience and a thick skin will be your best friend.

Salary is 80-90k + benefits.

We are looking for a wonderful real estate Executive Assistant that has worked in a busy Real Estate office in Beverly Hills. It is important that you understand the comings and goings of high priced properties, High Net Worth Individuals, and how to manage a busy desk. This is a tremendous opportunity to work with a new firm, but with someone proven and well respected in the city. You will be handling all the administrative duties such as scheduling, logistics and filling as well as interfacing with the high profile clients. This is an exciting opportunity and we are hoping that the client will be ready to start interviewing soon!

Salary DOE + benefits.

Seeking a dynamic, savvy, and hardworking office manager/project coordinator/administrative assistant. You will handle everything from scheduling to project management to note-taking at meetings to creating the best ice cream sandwich afternoon company party. Startups require a special “never surrender” mindset and we are looking for someone who wants to join our merry band. Our client is an early stage company with venture capital and many influential investors that is seeking to disrupt the youth sports space. In less than 150 days on the market, they have gained real traction and attention, already winning an award for their work.

Looking for a self-starter, fast learner, great communicator, who is organized, efficient, practical and has great anticipatory and follow through abilities. We are looking for 2-3+ years of experience. We are hoping to find someone passionate about youth sports (and entertainment) who has drive, energy, grit and resilience. 

You will work most closely with the founder – an accomplished media executive who ran a Studio Television Group – and the co-founder of the company – a highly regarded tech executive who ran mobile games at one of your favorite apps. This tight knit company current has 15 employees, it’s all hands on deck. We are looking for someone who wants to dive in, help out in many ways, learn from an A+ team, and grow with the company. The team manager will work with different departments and disciplines including an engineering and development team building the app; a content team making video and digital content for the app; a business development and marketing team selling the app; and a community and social engagement team. 

Salary is 55-60k plus health and dental benefits. Ideally, you are bilingual in English & Spanish. This position is based at the HQ in Culver City.

Our client is committed to hiring a diverse group of talented people who want to join a high-performance, results-oriented team. The company’s target market is truly global – 1.5 billion kids and parents are involved in youth sports around the world – and our client is dedicated to reflecting the diversity of its audience.