Seeking a dynamic, savvy, and hardworking office manager/project coordinator/administrative assistant. You will handle everything from scheduling to project management to note-taking at meetings to creating the best ice cream sandwich afternoon company party. Startups require a special “never surrender” mindset and we are looking for someone who wants to join our merry band. Our client is an early stage company with venture capital and many influential investors that is seeking to disrupt the youth sports space. In less than 150 days on the market, they have gained real traction and attention, already winning an award for their work.

Looking for a self-starter, fast learner, great communicator, who is organized, efficient, practical and has great anticipatory and follow through abilities. We are looking for 2-3+ years of experience. We are hoping to find someone passionate about youth sports (and entertainment) who has drive, energy, grit and resilience. 

You will work most closely with the founder – an accomplished media executive who ran a Studio Television Group – and the co-founder of the company – a highly regarded tech executive who ran mobile games at one of your favorite apps. This tight knit company current has 15 employees, it’s all hands on deck. We are looking for someone who wants to dive in, help out in many ways, learn from an A+ team, and grow with the company. The team manager will work with different departments and disciplines including an engineering and development team building the app; a content team making video and digital content for the app; a business development and marketing team selling the app; and a community and social engagement team. 

Salary is 55-60k plus health and dental benefits. Ideally, you are bilingual in English & Spanish. This position is based at the HQ in Culver City.

Our client is committed to hiring a diverse group of talented people who want to join a high-performance, results-oriented team. The company’s target market is truly global – 1.5 billion kids and parents are involved in youth sports around the world – and our client is dedicated to reflecting the diversity of its audience.

We are looking for a seasoned part time Personal Assistant who has experience with property management to support a young executive in Miami. The position will commence in January, 2023. The ideal candidate is super organized, has stellar tech skills, a high EQ, his/her finger on the pulse of what’s happening in Miami, and minimum three to five years prior experience as a PA in a private home setting. Duties are overseeing a beautiful condo, errands, reservations and pet care (dog sitting, dog walking + TLC). This list is illustrative, but certainly not exhaustive. Please have a “no job too big — no job too small” mindset. The Boss is BUSY and will need help in myriad ways. Pay is via payroll with PTO. Please reach out if interested to tell us why you are the perfect person for this awesome opportunity. Thank you!

Growing boutique investment firm is in need of a bright, motivated, hard working office manager to help with project management and administrative support. You will work with the Director of Client Service to create systems, manage Excel spreadsheets, and manage client paperwork. This is an amazing opportunity for a recent college graduate. The firm is growing and looking for a motivated employee to join their team.

Your schedule will typically be Monday-Friday, 8am-5pm with some flexibility. The office is conveniently located to great lunch spots and has a gym in the building. Starting salary 50k, plus health insurance.

We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates, attention to detail, double and triple checking on things and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, phones, travel, expenses, doctors appointments, coordination with the house and his wife’s PA, etc.

It’s a lovely office in Beverly Hills. There is lots of travel arrangements and putting together itineraries (following the existing template that has been created by the current EA who is leaving after 4 years.) He travels a lot, you are managing the calendar and working as his EA and PA.

The schedule is typically Monday-Friday, 8am-4pm with some room for flexibility. This is for a career EA who enjoys the day to day admin work. Salary is 70-80k DOE, no benefits.

Our wonderful client in Calabasas needs a fantastic NCS to help with their 6 month old baby! Please be able to commit every Friday starting at 11am to Monday at 12pm for 2 months, (72 hour shift,) and then 2 more additional months from Saturday at 12pm noon to Monday at 12pm noon, (48 hour shift.) You will work with a wonderful staff and be very respected. This is a client we have successfully worked with and know they are wonderful to their employees. Please let us know if you are free and your rate! They are paying on a payroll ONLY (on the books.)

*You must be willing to do an antibody test weekly before your shift that the family pays for to ensure no sick employees are going into the house. You will have your own bed and bathroom in the home, and the family has meals delivered for you by Postmates. During your shift you will stay in the gorgeous home only and when your shift is done, the family asks that you continue to self quarantine.

*Please love dogs as the family has 3 adorable little ones and they do like to snuggle if you are open to it!

Wonderful Production Company with a Studio deal seeks an amazing Executive Assistant to run all admin needs for two busy Production Executives. You will get to work on tentpole film projects and get to work closely with the creatives. This is a close knit team and they are looking for a bright, energetic, hard working and positive person to join them. Please be a confident gatekeeper who knows all the players in town. This is an amazing opportunity to grow!

You must have at least 1-3 years of experience supporting an agent or production executive to be considered.

Salary is 60-70k, DOE + health insurance. The company is currently working from home, and plans to go back to the office soon, in the Hollywood area.

We are looking for an incredible estate manager to oversee a gorgeous ranch style property in Beverly Hills. The home is semi formal and 20,000 square feet over a sprawling 2 acres. You will manage a staff of four and prepared to get your hands dirty whenever necessary to make sure this estate is run impeccably. You have demonstrated in your career that you are tenacious, service oriented and meticulous. A background in hospitality prior to your private service would be incredible. You will have mastered budgets, manual creation, etiquette and servicing high net worth families. There is heavy financial work so you will be very skilled with excel spreadsheets as you will be dealing with the financial office.  Computer savvy and tech savvy is very important. Your communication is top notch and you are able to work well under tight deadlines and prioritize what must be done. You are dedicated and loyal to improving and maintaining the estate and principals life. Salary is 90k.

We need a great assistant who has experience and is willing to gain more or is happy in a career assistant role. In addition to running her show and managing multiple upcoming projects, our client has two children (3 and 6 yrs old) who also have fun, busy schedules. There’s a constant flow between the professional (production side) and the personal.

What won’t work is someone who plans to dip their toe in the assistant pool for a few months and then expects to move on up the industry ladder.

We’ve included all the basics below:

Basic Requirements:
• Experience as personal assistant and/or covering a high volume entertainment industry desk (agents, managers, production execs)
• Thorough understanding of the flexibility and varied requirements of a Creative working in the industry (production schedules, last minute appearances, working with agents, business managers, PR, etc.)
• Ability to work on-call via phone and occasional weekends
• Preferably based on the westside of Los Angeles
• Driver’s license with clean driving record and reliable transportation
• College degree preferred

Typical Duties Include:
• Heavy calendar management of personal and professional appointments
• Gatekeeper and liaison between professional team, external vendors, and business associates
• Tracking and prioritizing ongoing projects, providing reminders and ensuring important deadlines are met
• Personal, household shopping and other errands
• Travel planning and booking

DAY-TO-DAY RESPONSIBILITIES
Calendar Management
Manage scheduling across family, personal, and business calendars. Booking and confirming personal and professional appointments, setting calls and meetings. Assist with time management through reminders and proactively handling scheduling conflicts. Manage scheduling and secure reservations for both personal and business meetings.

Administration
Maintain organization for business and professional projects. Perform research and compile information as needed. Serve as gatekeeper and primary point of contact for professional associates (managers, agents, publicists, business contacts, etc.)
General administrative tasks like mail sorting, paperwork, organization of documents etc.
External Correspondence for professional and personal contacts.

Travel Coordination
Travel planning, working directly with travel agents or production to manage scheduling and itineraries for personal and business travel. This includes flight coordination and booking, making changes, scheduling ground transportation, accommodations, etc.

Project Coordination
Coordinate information, details, and scheduling for creative professional projects and personal or household projects. Perform research and compile information as needed. Communicate with external vendors, collect budget information, manage scheduling. Present info in an organized way to support decision making and maintain project momentum

Kid Stuff!
As needed, assist in planning and coordinating activities, classes, school schedules. Ensure that parents are up-to-date on school events, activities and school requirements. Coordinate with parents and nanny to ensure that needs are being met. Activity & class scheduling, doctor appts, and any scheduling that overlaps with parent schedule.

Personal and Household Operations
Schedule and coordinate vendors, repair workers, deliveries. Handle personal shopping requests and errands including gift buying. Online shopping & internet research (product reviews, price comparison etc.)
Set appointments and coordinate personal care providers.

Salary starts at $1200-1500/week, DOE + benefits.

Great opportunity for an EA with 1-2 years of Talent Agency experience! It is full time, Monday-Friday, 9am-7pm, $16.50/hour plus OT and great company health insurance. You will be exposed to both the management and production side, and get to work with top name talent. We are hoping you can start in December or sooner!

We have been hired to find a senior executive that loves numbers and bookkeeping for a WONDERFUL established creative company who can handle all of the accounting needs for the principal’s office and personal needs – THIS IS AN AMAZING OPPORTUNITY FOR AN INDIVIDUAL WHO WOULD LIKE TO WORK FOR A STABLE AND FUN COMPANY

Duties will include:
Assure timely and accurate recording of all transactions
Manage the accuracy and productivity of day-to-day financial activities
Develop, improve, and issue monthly financial records for principal
Ensure that financial plans align with organizational goals
Run and Manage Payroll
Oversee Renovation budgets

As a member of the senior management, you will have active participation in influencing business growth, direction, strategic planning, and financial forecasting. You will engage in all aspects of financial administration, such as budget and forecasts preparation, payroll, corporate accounting.

Qualifications
Bachelor’s degree (preferably in business)
Master’s degree is preferred
5 + years of progressively responsible experience and training
Effective presentation skills
Ability to communicate effectively

This is a Monday-Friday, 9am-6pm position. Salaried 80-90k + Kaiser health insurance (medical and vision, not dental) provided to employees. The Studio pays the premium in full for all employees and dependents. Employees are only responsible for copays. Two weeks paid vacation, 6 paid holidays, and 401k plan