We are seeking a full time Office Manager for our client’s Beverly Hills office who will oversee daily office functions, as well as provide light support to the Co-CEO. You will be the first point of contact for all guests and visitors and will ensure the office always runs smoothly. You must be professional, detail-oriented and self-motivated.

This is an incredible growing company that has a wonderful working environment. You will be the face of the office and get to interface with high profile cliental. This is a wonderful position for an intelligent, personable and friendly EA who is interested in financial advisement.

Your hours will be Monday-Friday, 7:30am-4:30pm, and you will get to work with a fantastic team! The benefits are amazing: medical, dental, vision and 401k. Plus a kitchen stocked with snacks and breakfast on the firm every Monday. Great work/life balance as you will rarely, be asked to work overtime- mostly likely never.

Your responsibilities in this role:
• Answer incoming calls and direct them to appropriate parties
• Greet visitors, offer refreshments, and alert appropriate co-workers of guest arrivals.
• Maintain kitchen inventory, drinks/snacks, supply cabinets, and print areas as needed.
• Sign for and distribute incoming mail & packages, as well as assist with shipping and receiving logistics.
• Maintain an exceptional state of organization and order around the office.
• Support Co-CEO with occasional tasks such as ordering flowers, lunch and gift buying.

Qualifications:
• 3-5 years of facilities and/or administrative experience.
• Excellent written and verbal communication skills.
• Strong familiarity with Microsoft Office.
• Expertise in navigating basic office equipment and protocols.

Personality:
• Reliable: responsive, available, and present.
• Organized: strong prioritization skills with an affinity for multitasking.
• Self-motivated: always looking for ways to do something better; forward thinking planner.
• Trustworthy: Honest, reliable and trusted with sensitive information.
• Go-getter: strong desire to work in a rapidly growing environment and wear many hats with a “do whatever it takes,” attitude.
• Team Player: A passion for working in a fast-paced environment with enthusiastic Teammates

We are looking for a motivated, bright and resourceful EA with 1-3 years of experience supporting a busy executive. Our client has created several successful businesses and is currently running a few as well as other creative side projects. Much of his work has a philanthropic base to it, we are hoping you are interested in social entrepreneurship. This is an incredible opportunity to support a brilliant person, learn and grow within his world. Ideally, you will become such a trusted right hand that your role will grow into his Chief of Staff.

Please have a BA degree, and a background in startups, entertainment or any relevant high-pressure environment. You will be working Monday-Friday, about 8am-6pm though we are looking for someone who is not a clock watcher and isn’t afraid to work long hours when needed. You will be based 50% of your days in your boss’ home office in Beverly Glen Circle area, with the other 50% spent going to meetings with your boss, running errands or working remotely.

Your day to day will include emails, writing, calendar management, limited personal tasks, thoughtful gift giving, deadline management and research. Please be able to travel as you will be bi-coastal in the summer months, going between LA and the NYC area to work during the week. You are tech savvy, fluent with Google Suite, can assist with newsletters, social media and whatever challenge your boss presents you. 

Offered salary is 60-75k, DOE + medical and dental insurance after 3 months and a discretionary bonus!

Amazing company needs a great person to join their facilities department! The last two people stayed for 10 years and they are hoping to start another long term relationship. There might be two positions available, as they have two shifts Monday – Friday, 7:30am-3:30pm and 8/8:30am-4/4:30pm. The benefits at this company are fantastic: medical, dental, vision, short & long disability, 401k, 15 days of paid vacation, 5 sick days, and federal holidays. This could be a great job for a Houseman or a Personal Assistant who is ready to try working in an office setting and loves the idea of being of service. $25/hour DOE + overtime.

Department: Facilities
Employment: Full-Time
Professional Experience: 2+ years of experience

We are seeking a reliable and customer-service oriented Porter to perform day-to-day facilities maintenance. Overall duties and responsibilities will include maintenance of common room areas, ordering and restocking of office and kitchen supplies, and responding to facilities requests. To be successful in this role, candidates should be able to manage various tasks on a daily basis to ensure great customer service and that facilities run smoothly. Responsibilities for the role include, but are not limited to, the following:

Responsibilities
– Maintain the neat appearance of all common room areas including kitchens, hallways, and copy room
– Respond to facilities requests, as needed
– Prepare conference rooms before and after meetings
– Order office and cleaning supplies, as well as kitchen snacks
– Set up, maintain, and stock kitchen, gym, and copy room supplies
– Mail and package delivery and tracking
– Dry cleaning delivery
– Assist owners and management, as needed

Requirements
Education:
– High school diploma required, Associate’s degree preferred

Experience:
– 2+ years of administrative support experience

Qualifications:
– Strong verbal communication skills, detail orientated, and organized
– Excellent customer service skills
– Detail oriented with strong ability to multitask
– Proficient in PowerPoint, Excel, Microsoft Office etc.
– Excel in a team oriented environment
– Ability to prioritize projects and strong problem solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds through course of shift
– Must be proactive with a “can-do” mentality

POSITION SUMMARY

Our client is looking for a full-time executive assistant and marketing coordinator. The ideal candidate is a self-starter with excellent written and verbal communication skills and will be the team’s primary point of contact for internal and external communications. The candidate will take a proactive approach to decision making, independent of direction in a fast-paced environment, with a direct impact on crafting the image and messaging of the firm and the firm’s clients.

Our client is a leading, national provider of capital market services to the commercial real estate industry. This is a tight knit team and most people stay for years! Office is gorgeous, high rise in Century City.

KEY RESPONSIBILITIES

• Coordinate and assist in the preparation of meetings, appointments, conference calls and Zooms, events and travel (flights, hotels, logistics) for team executives
• Draft and publish media communications via various channels (press releases, LinkedIn, Twitter, etc)
• Prepare and reconcile expense reports for multiple executives, client gifts, maintain office supplies
• Act as a key, informed contact for clients, while providing reliable and timely resolution to inquiries
• Respond to requests for information through email and phone, assist with correspondence related to market activity or other pertinent information
• Liaise with the executive team and assist with the preparation of materials for team meetings
• Greet and assists visitors when appropriate/needed
• Special and ad hoc projects, as assigned
• Assist with various marketing activities, as needed
• Coordinate and assist in planning special events throughout the year
• Perform routine administrative and office managerial duties as needed
• Manage CRM functions and email marketing campaigns for database and business development purposes
• Support transaction closings including coordinating the efficient flow of information amongst numerous parties and ensuring critical deadlines are met
• Manage email marketing campaigns

QUALIFICATIONS

• Able to anticipate the needs of executive leadership and respond to requests in the timeframe given with minimal supervision
• Experience planning and ensuring accuracy of complicated travel arrangements
• Proactive, high energy and results oriented
• Excellent communication skills, including written and verbal and the ability to structure and disseminate complex information in a range of appropriate styles/formats
• Ability to thrive in a fast-paced environment and perform well under pressure
• Effective at prioritizing tasks and seeing projects through to completion within tight timelines
• Excellent eye for detail
• Strong communication, conceptual thinking, analytical, and time management skills
• Tactful and polished; able to handle confidential documents and maintain a high level of professionalism
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Bachelor’s degree preferred
• Experience in commercial real estate is a plus
• Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and digital graphic design capabilities a plus
• Familiarity with CRM and email marketing software (including Salesforce) a plus

COMPENSATION/BENEFITS

• Competitive compensation structure commensurate with experience, salary plus performance bonus
• Medical/Dental/Vision
• 401k
• FSA/Dependent Care
• Company and teamwide outings

Coolest High Powered guy is reorganizing his life and looking for a smart, competent and highly diligent Personal Assistant to be his right hand at everything. The right candidate will be calm, adept at thinking outside the box, anticipating situations and coming up with solutions. You must be an excellent DRIVER with a clean driving record since you will be driving this gentleman wherever he needs to be. You must be an excellent communicator and be able to take direction well. You must aim to serve with a ‘no job is too small’ attitude. There is zero ego in this job. You will be treated well and expected to rise to any occasion. Some days will be slow and some will be busy. You must be flexible and okay with ambiguity. You will literally shadow this guy and go wherever he goes; doctor visits, business meetings, dinners. Our client is looking for a long term commitment and loyalty. A security background will be a plus. You will be based in LA but there will be travel involved – sometimes abroad, sometimes within the United States. There will be some house management duties and errands to run. The perfect candidate must love to be of service.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! ) is tech savvy and is excited to make their new employer’s life run smoothly and want to grow with them long term. The employers life is going to ramp up so you must be ready to take more on than what meets the eye.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early or stay late when needed.

Truly amazing chance to work along side a young, GREAT guy who can teach you a lot about life. You will be his shadow, right hand person and so much more.

Please send us your resume and a short cover letter.

We are looking for a very special person to join this phenomenal nonprofit! The organization is an award winning non-profit design and community development organization that partners with communities living in extreme poverty to physically transform degraded environments, grow economic resilience, and build social cohesion. They first started their work in 2006 and continue to thrive and grow their projects into the future.

You will be wearing lots of hats and supporting the design team and finance executive. You will be managing calendars, phones, special projects and some bookkeeping. You will get to work in a really cool Downtown LA office with an extraordinary group of people! This is a wonderful opportunity for someone interested in non profit and design. Huge plus if you are bi-lingual in English & Spanish!

Our ideal person is:
– Passionate, hard working and inspired to help
– Excellent with all forms of communication as you will be the liaison and gatekeeper who facilitates all contact between the offices in Africa and Los Angeles
– Tech savvy, excellent on the computer and proficient with Microsoft Office, Google Suite & capable of learning new software and apps
– Amazing with follow through and has the capability to oversee special projects
– Flexible and happy to work over time to accomplish the organization’s mission!

Helpful Qualifications:
– Masters degree in relevant field
– Knowledge of communities, poverty and foundation work

Compensation is 65k, DOE plus health insurance.

Ready to hire. Please submit your resume and include a brief introduction as to why you are the perfect person for this position!

We have the best client ever! The environment is wonderful, and everyone loves working here. You will be the EA in a home office to a wonderful woman who has a wellness business and a busy life. She likes to find a bright person with a strong skill set and then train them to her needs.

Please let us know if you are interested and meet the requirements!

Full-time, In-Person, EA & Project Manager Role
8-430pm Daily | M-F | Santa Monica, CA | $55-60k, DOE

-Must be: multi-talker, extremely fast, detail oriented, and a quick thinker 
-Experience is a MUST
-Full benefits after 90 days 

DETAILS OF POSITION BELOW:
-Basic Photoshop through PicMonkey/ Canva
-Podcast Insertion on Blog
-Wordpress Page Event Creations
-Writing Social Media Content 
-Online Research
-Transcribe Video Files
-Report & Forms Creation 
-Blog Management
-Moderating Blog Comments 
-Adding Tags & Images to Blogs
-Purchasing Things Online for Business
-Paying Business Related Expenses
-Social Media Management (Buffer, Hootsuite, Meet Edgar etc.)
-Scheduling Appointments on Zoom
-Responding to Customer Emails
-Creating and Updating Google Analytics Report
-Creating Landing Pages on ClickFunnels
-Invoicing Clients
-Team/Task Management with contractors
-Posting Forbes, Huffington Post, Medium, Linkedin
-Creating Product / Subscriptions in Stripe 
-Managing Emails (Occasionally Personal Email & Daily Work Responses)
-Creating Pinnable Promotion Images for Pinterest
-Uploading Videos to Youtube, Vimeo 
-Setting Up Memberships on Kajabi
-Customer Service for Kajabi
-Uploading Podcasts to Hosting Site 
-Setting Up Webinar Using Everwebinar 
-Updating Contacts vis MailChimp, InfusionShoft or Ontraport
-Answering Customer Service Tickets 
-Calendar Management
-Appointment Scheduling
-Traveling (Work Related Management)
-Podcast Outreach
-PR & Media Outreach
-Dropbox & Google Driver Organization 
-Data Entry in Word Docs & Organization 
-PowerPoints / Presentations
-Creating & Managing Spreadsheets
-Follow-Up from Networking Events
-PDF Conversion 
-Creating & Scheduling Autoresponders & Campaigns
-Affiliate Management Outreach
-Proofreading Content
-Posting Content
-Listening to Audio Files for Edits
-Adding Intro & Outro Videos 

We are seeking a reliable and customer-service oriented Office Manager. The Officer Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate is an energetic professional who is capable of wearing multiple hats. This person should also be experienced in handling a wide range of administrative and executive support-related tasks, and able to work independently with little or no supervision.

Responsibilities
– Point person for maintenance, mailing, supplies, equipment, lunch catering, snacks program, bills and errands
– Manage receptionists, porters, and kitchen staff and evaluate their performance
– Coordinate staff schedules
– Ensure top performance of office staff by providing adequate coaching, mentoring, and guidance
– Allocate tasks and assignments to subordinates and monitor performance
– Allocate available resources to enable successful task performance
– Responsible for setting up procedures and standards to guide the operation of the office
– Oversee adherence to office policies and procedures
– Organize office operations and procedures
– Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
– Monitor and maintain office supplies and inventory
– Monitor and maintain office catering, snacks, and coffee programs
– Ensure office efficiency is maintained by planning and execution of equipment procurement
– Perform review and analysis of special projects and keep management properly informed
– Responsible for ensuring financial objectives are met by planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
– Participate actively in the planning and execution of company events
– Implement procedural and policy changes to improve operational efficiency
– Analyze and monitor internal processes

Requirements
Education:
– Bachelor’s degree required

Experience:
– 5+ years of office managerial experience

Qualifications:
– Proven office management or administrative experience
– Knowledge of office management responsibilities, systems, and procedures
– Excellent time management skills and the ability to multi-task and prioritize
– Strong written and verbal communication skills
– Detail-orientated, organized, and possesses excellent planning skills
– Excellent customer service skills
– Proficient in PowerPoint, Excel, Microsoft Office, etc.
– Excels in a team-oriented environment
– Ability to prioritize projects and have strong problem-solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds
– Must be proactive with a “can-do” mentality
– Enjoys the administrative challenges of supporting an office of diverse people