Porter needed in Facilities Department for a wonderful Finance Company in Century City

Filled

Posted : 01/01/70

Amazing company needs a great person to join their facilities department! The last two people stayed for 10 years and they are hoping to start another long term relationship. There might be two positions available, as they have two shifts Monday – Friday, 7:30am-3:30pm and 8/8:30am-4/4:30pm. The benefits at this company are fantastic: medical, dental, vision, short & long disability, 401k, 15 days of paid vacation, 5 sick days, and federal holidays. This could be a great job for a Houseman or a Personal Assistant who is ready to try working in an office setting and loves the idea of being of service. $25/hour DOE + overtime.

Department: Facilities
Employment: Full-Time
Professional Experience: 2+ years of experience

We are seeking a reliable and customer-service oriented Porter to perform day-to-day facilities maintenance. Overall duties and responsibilities will include maintenance of common room areas, ordering and restocking of office and kitchen supplies, and responding to facilities requests. To be successful in this role, candidates should be able to manage various tasks on a daily basis to ensure great customer service and that facilities run smoothly. Responsibilities for the role include, but are not limited to, the following:

Responsibilities
– Maintain the neat appearance of all common room areas including kitchens, hallways, and copy room
– Respond to facilities requests, as needed
– Prepare conference rooms before and after meetings
– Order office and cleaning supplies, as well as kitchen snacks
– Set up, maintain, and stock kitchen, gym, and copy room supplies
– Mail and package delivery and tracking
– Dry cleaning delivery
– Assist owners and management, as needed

Requirements
Education:
– High school diploma required, Associate’s degree preferred

Experience:
– 2+ years of administrative support experience

Qualifications:
– Strong verbal communication skills, detail orientated, and organized
– Excellent customer service skills
– Detail oriented with strong ability to multitask
– Proficient in PowerPoint, Excel, Microsoft Office etc.
– Excel in a team oriented environment
– Ability to prioritize projects and strong problem solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds through course of shift
– Must be proactive with a “can-do” mentality

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Executive Assistant and Marketing Coordinator for Real Estate Mogul

Filled

Posted : 01/01/70

POSITION SUMMARY

Our client is looking for a full-time executive assistant and marketing coordinator. The ideal candidate is a self-starter with excellent written and verbal communication skills and will be the team’s primary point of contact for internal and external communications. The candidate will take a proactive approach to decision making, independent of direction in a fast-paced environment, with a direct impact on crafting the image and messaging of the firm and the firm’s clients.

Our client is a leading, national provider of capital market services to the commercial real estate industry. This is a tight knit team and most people stay for years! Office is gorgeous, high rise in Century City.

KEY RESPONSIBILITIES

• Coordinate and assist in the preparation of meetings, appointments, conference calls and Zooms, events and travel (flights, hotels, logistics) for team executives
• Draft and publish media communications via various channels (press releases, LinkedIn, Twitter, etc)
• Prepare and reconcile expense reports for multiple executives, client gifts, maintain office supplies
• Act as a key, informed contact for clients, while providing reliable and timely resolution to inquiries
• Respond to requests for information through email and phone, assist with correspondence related to market activity or other pertinent information
• Liaise with the executive team and assist with the preparation of materials for team meetings
• Greet and assists visitors when appropriate/needed
• Special and ad hoc projects, as assigned
• Assist with various marketing activities, as needed
• Coordinate and assist in planning special events throughout the year
• Perform routine administrative and office managerial duties as needed
• Manage CRM functions and email marketing campaigns for database and business development purposes
• Support transaction closings including coordinating the efficient flow of information amongst numerous parties and ensuring critical deadlines are met
• Manage email marketing campaigns

QUALIFICATIONS

• Able to anticipate the needs of executive leadership and respond to requests in the timeframe given with minimal supervision
• Experience planning and ensuring accuracy of complicated travel arrangements
• Proactive, high energy and results oriented
• Excellent communication skills, including written and verbal and the ability to structure and disseminate complex information in a range of appropriate styles/formats
• Ability to thrive in a fast-paced environment and perform well under pressure
• Effective at prioritizing tasks and seeing projects through to completion within tight timelines
• Excellent eye for detail
• Strong communication, conceptual thinking, analytical, and time management skills
• Tactful and polished; able to handle confidential documents and maintain a high level of professionalism
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Bachelor’s degree preferred
• Experience in commercial real estate is a plus
• Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and digital graphic design capabilities a plus
• Familiarity with CRM and email marketing software (including Salesforce) a plus

COMPENSATION/BENEFITS

• Competitive compensation structure commensurate with experience, salary plus performance bonus
• Medical/Dental/Vision
• 401k
• FSA/Dependent Care
• Company and teamwide outings

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Personal assistant Driver and BEYOND

Filled

Posted : 01/01/70

Coolest High Powered guy is reorganizing his life and looking for a smart, competent and highly diligent Personal Assistant to be his right hand at everything. The right candidate will be calm, adept at thinking outside the box, anticipating situations and coming up with solutions. You must be an excellent DRIVER with a clean driving record since you will be driving this gentleman wherever he needs to be. You must be an excellent communicator and be able to take direction well. You must aim to serve with a ‘no job is too small’ attitude. There is zero ego in this job. You will be treated well and expected to rise to any occasion. Some days will be slow and some will be busy. You must be flexible and okay with ambiguity. You will literally shadow this guy and go wherever he goes; doctor visits, business meetings, dinners. Our client is looking for a long term commitment and loyalty. A security background will be a plus. You will be based in LA but there will be travel involved – sometimes abroad, sometimes within the United States. There will be some house management duties and errands to run. The perfect candidate must love to be of service.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! ) is tech savvy and is excited to make their new employer’s life run smoothly and want to grow with them long term. The employers life is going to ramp up so you must be ready to take more on than what meets the eye.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early or stay late when needed.

Truly amazing chance to work along side a young, GREAT guy who can teach you a lot about life. You will be his shadow, right hand person and so much more.

Please send us your resume and a short cover letter.

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Executive Assistant needed for Incredible Non Profit in DTLA

Filled

Posted : 01/01/70

We are looking for a very special person to join this phenomenal nonprofit! The organization is an award winning non-profit design and community development organization that partners with communities living in extreme poverty to physically transform degraded environments, grow economic resilience, and build social cohesion. They first started their work in 2006 and continue to thrive and grow their projects into the future.

You will be wearing lots of hats and supporting the design team and finance executive. You will be managing calendars, phones, special projects and some bookkeeping. You will get to work in a really cool Downtown LA office with an extraordinary group of people! This is a wonderful opportunity for someone interested in non profit and design. Huge plus if you are bi-lingual in English & Spanish!

Our ideal person is:
– Passionate, hard working and inspired to help
– Excellent with all forms of communication as you will be the liaison and gatekeeper who facilitates all contact between the offices in Africa and Los Angeles
– Tech savvy, excellent on the computer and proficient with Microsoft Office, Google Suite & capable of learning new software and apps
– Amazing with follow through and has the capability to oversee special projects
– Flexible and happy to work over time to accomplish the organization’s mission!

Helpful Qualifications:
– Masters degree in relevant field
– Knowledge of communities, poverty and foundation work

Compensation is 65k, DOE plus health insurance.

Ready to hire. Please submit your resume and include a brief introduction as to why you are the perfect person for this position!

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Temporary Entry Level Executive Assistant and Project Manager needed for 7 months the most amazing Wellness Entrepreneur in Santa Monica

Filled

Posted : 01/01/70

We have the best client ever! The environment is wonderful, and everyone loves working here. You will be the EA in a home office to a wonderful woman who has a wellness business and a busy life. She likes to find a bright person with a strong skill set and then train them to her needs.

Please let us know if you are interested and meet the requirements!

Full-time, In-Person, EA & Project Manager Role
8-430pm Daily | M-F | Santa Monica, CA | $55-60k, DOE

-Must be: multi-talker, extremely fast, detail oriented, and a quick thinker 
-Experience is a MUST
-Full benefits after 90 days 

DETAILS OF POSITION BELOW:
-Basic Photoshop through PicMonkey/ Canva
-Podcast Insertion on Blog
-Wordpress Page Event Creations
-Writing Social Media Content 
-Online Research
-Transcribe Video Files
-Report & Forms Creation 
-Blog Management
-Moderating Blog Comments 
-Adding Tags & Images to Blogs
-Purchasing Things Online for Business
-Paying Business Related Expenses
-Social Media Management (Buffer, Hootsuite, Meet Edgar etc.)
-Scheduling Appointments on Zoom
-Responding to Customer Emails
-Creating and Updating Google Analytics Report
-Creating Landing Pages on ClickFunnels
-Invoicing Clients
-Team/Task Management with contractors
-Posting Forbes, Huffington Post, Medium, Linkedin
-Creating Product / Subscriptions in Stripe 
-Managing Emails (Occasionally Personal Email & Daily Work Responses)
-Creating Pinnable Promotion Images for Pinterest
-Uploading Videos to Youtube, Vimeo 
-Setting Up Memberships on Kajabi
-Customer Service for Kajabi
-Uploading Podcasts to Hosting Site 
-Setting Up Webinar Using Everwebinar 
-Updating Contacts vis MailChimp, InfusionShoft or Ontraport
-Answering Customer Service Tickets 
-Calendar Management
-Appointment Scheduling
-Traveling (Work Related Management)
-Podcast Outreach
-PR & Media Outreach
-Dropbox & Google Driver Organization 
-Data Entry in Word Docs & Organization 
-PowerPoints / Presentations
-Creating & Managing Spreadsheets
-Follow-Up from Networking Events
-PDF Conversion 
-Creating & Scheduling Autoresponders & Campaigns
-Affiliate Management Outreach
-Proofreading Content
-Posting Content
-Listening to Audio Files for Edits
-Adding Intro & Outro Videos 

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Experienced Office Manger needed for Investment Firm in Century City

Filled

Posted : 01/01/70

We are seeking a reliable and customer-service oriented Office Manager. The Officer Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate is an energetic professional who is capable of wearing multiple hats. This person should also be experienced in handling a wide range of administrative and executive support-related tasks, and able to work independently with little or no supervision.

Responsibilities
– Point person for maintenance, mailing, supplies, equipment, lunch catering, snacks program, bills and errands
– Manage receptionists, porters, and kitchen staff and evaluate their performance
– Coordinate staff schedules
– Ensure top performance of office staff by providing adequate coaching, mentoring, and guidance
– Allocate tasks and assignments to subordinates and monitor performance
– Allocate available resources to enable successful task performance
– Responsible for setting up procedures and standards to guide the operation of the office
– Oversee adherence to office policies and procedures
– Organize office operations and procedures
– Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
– Monitor and maintain office supplies and inventory
– Monitor and maintain office catering, snacks, and coffee programs
– Ensure office efficiency is maintained by planning and execution of equipment procurement
– Perform review and analysis of special projects and keep management properly informed
– Responsible for ensuring financial objectives are met by planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
– Participate actively in the planning and execution of company events
– Implement procedural and policy changes to improve operational efficiency
– Analyze and monitor internal processes

Requirements
Education:
– Bachelor’s degree required

Experience:
– 5+ years of office managerial experience

Qualifications:
– Proven office management or administrative experience
– Knowledge of office management responsibilities, systems, and procedures
– Excellent time management skills and the ability to multi-task and prioritize
– Strong written and verbal communication skills
– Detail-orientated, organized, and possesses excellent planning skills
– Excellent customer service skills
– Proficient in PowerPoint, Excel, Microsoft Office, etc.
– Excels in a team-oriented environment
– Ability to prioritize projects and have strong problem-solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds
– Must be proactive with a “can-do” mentality
– Enjoys the administrative challenges of supporting an office of diverse people

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Student Liaison for STF at Human Rights Watch

Filled

Posted : 01/01/70

Apply Now
Liaison, Student Task Force
at Human Rights Watch (View all jobs)
Los Angeles, California, United States

FULL-TIME JOB VACANCY
LIAISON
Student Task Force
Los Angeles Office
Application Deadline: May 23, 2021

Human Rights Watch (HRW) advances human rights worldwide by investigating wrongs, exposing facts, offering solutions, and challenging those with power to respect rights. The Student Task Force (STF) is a HRW sponsored youth leadership-training program that brings together high school students from the Los Angeles area and empowers them to advocate for the human rights of children. HRW STF staff and STF teachers partner to mentor students in leadership skills and activism, fostering confidence and maturity among students, enabling them to become effective voices for change and social justice within their communities.

For more information on the Human Rights Watch Student Task Force, please visit www.hrwstf.org.

Position Overview
HRW STF seeks a highly qualified Liaison to create digital human rights education programming and toolkits in support of the Student Task Force’s annual advocacy/activism campaigns. The Liaison will also develop and implement plans to reach a growing constituency of students and teachers, with special attention to under-served students in Los Angeles-area schools with inadequate resources for human rights education.

STF is looking for an innovative, creative thinker with a deep understanding of human rights education and experience with high school age youth. The candidate should have strong project management skills and be detail oriented. This is an opportunity to help expand HRW’s human rights education advocacy efforts and mobilize the next generation of human rights advocates on the most pressing human rights issues of the day.

The Liaison will collaborate daily with STF colleagues as well as external vendors and the expanding network of high school stakeholders.

The position is based in the Los Angeles office. Candidates currently residing outside of Los Angeles should plan to relocate to the area by August 2021.

Due to COVID-19, many of our global offices are currently closed or operating in reduced capacities. The successful candidate may be required to work remotely initially, or if local requirements mandate it. We recognize that this moment, during the pandemic, is a uniquely difficult time for most people, particularly those with caregiving responsibilities, and we aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.

Responsibilities:
1. Work with the STF team to develop and implement the strategic vision of the STF program, to expand the program online;
2. Develop and implement plans to reach out to under-served students in Los Angeles-area schools and identify strategies for working with students with limited student/teacher engagement at their home schools, or who are unable to attend STF meetings in person.
3. Research and develop advocacy and human rights education materials (online toolkits) for student activities;
4. Stay current with evolving trends, tools, policies and methodologies in curriculum development and e-communication strategies;
5. Manage communication with students, teachers, volunteers and human rights organizations utilizing online communication tools;
6. Write and promote content on social media, STF website and other communications platforms;
7. Provide administrative support including proofreading, formatting and distributing materials; scheduling and preparing for meetings; and responding to inquiries;
8. Liaise with STF team and LA development colleagues to develop strategies for cultivating and stewarding donor relationships, including conducting development and fundraising research and assisting with composing grant proposals and related materials; and
9. Other tasks may be required.

Candidate Profile:

The successful candidate will be a highly skilled, motivated, and innovative manager and problem-solver, with a proven track-record of curriculum development, human rights activism and student engagement.

Education: Bachelor’s degree in a related field is required. An advanced (graduate) degree in education or human rights is a plus. Candidates with equivalent training/experience, extensive relevant experience, and a passion for human rights work are also encouraged to apply.

Experience: Minimum three years of experience in the human rights field, human rights education and/or youth engagement is required.

Required Qualifications / Skills:
1. Demonstrated experience drafting course curriculum using a human rights lens.
2. Excellent written and oral communications skills in English are required; Proficiency in Spanish, or at least one other language in addition to English is desirable.
3. Experience working with middle school, high school and/or university students.
4. Mastery of MS Office applications, Google Suite, and databases. Experience with Salesforce is a plus.
5. Experience with web design, web analytics, generating social media content, and the use of multimedia preferred.
6. Quick learner, creative thinker, productive worker with frequent deadlines.
7. Strong interpersonal skills and ability to work well under pressure while juggling multiple tasks simultaneously are required.
8. Grant writing experience is a plus.
9. Proven research and report generating skills.
10. Ability to make sound decisions consistent with job responsibilities is required.
11. Commitment to HRW’s mission and human rights values.

Salary and Benefits: HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.

How to Apply: Please apply immediately or by May 23, 2021 by visiting our online job portal at https://careers.hrw.org/. Please submit a letter of interest, CV or resume, and a sample lesson plan/curriculum/advocacy toolkit you have developed, preferably as PDF files. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.

Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.

Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.
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Mostly Remote Bookkeeper Finance and Operations Manager needed for Family Real Estate Company based in Los Angeles

Filled

Posted : 01/01/70

Company

Founded in 1970, The Corporation is a privately-held owner and manager of single-tenant NNN long-term leased real estate located across the US. A second-generation family business, The Corporation’s portfolio holdings include properties leased by Starbucks, FedEx, QuikTrip, 7-11, Dunkin’ Donuts, and In-N-Out Burger, among others. A specialist in providing long-term capital to growing companies through sale-leasebacks, ground leases, and build-to-suits, The Corporation strives to create long-lasting partnerships with its employees, tenants, development partners, and vendors. 

As a family business, we work to create a positive environment where people can learn, grow and thrive with the company as well as a collaborative environment where everyone feels encouraged to contribute to processes, decisions, planning and culture.

This position will primarily be remote, but employee must sit in Los Angeles and be available to meet in person as needed (max 1-2x a week).

Director of Finance and Operations

The Director of Finance and Operations will be in charge of all aspects of The Corporation’s financial operations, working closely with the company’s Principals and outside tax and accounting firms. General responsibilities will include:

• Billpay, A/R, A/P – Handle all aspects of Billpay, A/R, A/P and related operational and tracking processes for the business and family.
• Bookkeeping/Monthly Reconciliation – Manage complete month-end closing process.
• Financial Reporting – Prepare financial statements, budgets, etc. for business and family office.
• Coordination with Tax Advisors – Oversee ongoing and year-end state and federal tax compliance and all related tax matters.
• Tenant Receivables – Track A/R from tenants, coordinating with internal departments on tax or reimbursements owed by tenant and following up with tenant on missing/delayed payments.
• Lender Compliance – Coordinate, review, and approve compilation letters, financial statements, and tax filings for timely delivery to lenders (as per reporting requirements); calculate and deliver relevant Compliance Certificates and loan covenant calculations as required.
• 1099 Coordination – Prepare and distribute any 1099s.
• Inter-Entity Management – Coordinate transfers between entities and coordinate/track inter-entity documentation.
• HR Coordination – work with payroll provider to submit payroll, including 401K payments, and other required benefits administration, etc.
Skills and Qualifications
• 7+ years of relevant finance and accounting experience. Experience in a family office and/or a real estate firm strongly preferred, but not required.
• BA/BS in Accounting or Business with an emphasis in accounting; CPA preferred but not required.
• Knowledge of accounting software such as Quickbooks/Xero and payroll providers such as ADP/Gusto. Knowledge of Bill.com a plus, but not required.
• Must be trustworthy, highly motivated and self-directed with a strong sense of responsibility and attention to detail; successful candidates will also be responsive, good at follow-through, and be able to manage multiple tasks simultaneously.
• We value enthusiasm and a problem-solving mindset!

Compensation and Benefits

• Compensation range of $130k – $150k, depending on background and experience.
• Candidate will be eligible for Company retirement and medical benefits package.

Position is full-time, exempt and is available for an immediate start date, working remotely (employee in Los Angeles is preferred, with the ability to meet in person as needed, max 1-2x a week), with potential travel at least 4 times a year for company-wide meetings.

Please submit your salary requirement along with a resume and cover letter, outlining how your skills and experience meet the requirements for the position and stating how you heard about this opportunity. The Corporation is an equal opportunity employer.

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Entrepreneur seeks meticulous Executive Secretary

Filled

Posted : 01/01/70

This incredible gentleman started his own company years ago after a family member was diagnosed with a life threatening disease. Inspired to change the direction of the recovery process, a line of beverages was created to help treat the disease. Years later, the beverage lines the shelves of all top retailers across the country. This job offers the opportunity to be inspired daily and work for an incredible businessman.

You will be based in the office in DTLA. This is for a seasoned executive assistant who is a self-starter and thrives in anticipating problems. Ideally you are a college graduate with a business background and at least 5 years of experience. You must have an eye for detail and be able to multitask in your sleep.

Daily:
Mail sorting, bill prep, bills from mail or email, printing contacts and documents, filing, calendar management, light food purchasing once a week, comparing bids from contractors, Manage Art being cleaned by art handlers, manage office cleaning

Special projects:
Excel spreadsheets, PowerPoint, HR notification and liaison between HR, bill reconciliation, expense reports. Liaison between departments. Obtaining documents from filing or department and organizing, obtaining documents from finance and responding to claims, find art for office & manage maintenance and installation.

Hours are Monday-Friday, with flexibility on the start time as the employer does not want anyone stuck in traffic. You will work an eight hour day plus an hour lunch break.

This is a salaried position (70-100k, DOE) plus wonderful health insurance and access to on-site company gym!

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Action based Production Company seeks Executive Assistant

Filled

Posted : 01/01/70

Wonderful Production Company based on a Valley Lot seeks an amazing Executive Assistant/Coordinator to run all admin needs. You will get to work on tentpole film projects and even have the chance to go on set! This is a close knit team and they are looking for a bright, energetic, hard working and positive person to join them. Please be a confident gatekeeper who knows all the players in town. This is an amazing opportunity to grow!

You must have at least 1-3 years of experience supporting a

Salary is 50-55k, DOE + health insurance.

This job has been filled.

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