We are seeking an exceptional, seasoned professional in the position of Chief of Staff (COS) who will employ superior administrative and operational talents in support of our client’s day-to-day producerial, philanthropic and project development responsibilities and activities. The environment is LA-based.

The COS should exhibit a clear understanding of our client’s intent and strategy with regard to her multiple companies, as well as all projects of each company. Through this role, the COS will provide structure, process and administration strategy to the Office for maximum efficiency. The COS serves as the epicenter of all incoming communications from all companies and colleagues, providing multi-layered, synergistic administrative and logistical support. The COS reports to General Manager of all the client’s enterprises.

The successful candidate will have 5+ years of experience providing support to the chief executive or senior leader in an arts organization. A Bachelor’s degree or demonstrated success working in an arts organization, experience organizing events/programs and interacting with the public.

We are seeking an energetic, results-oriented, highly ethical, motivated, experienced, and hands-on professional to perform the following:

Primary Duties and Responsibilities:
• Provides daily organizational support to the client, including daily management of meetings, calls, correspondence and priorities.
• Oversees all scheduling for the client, including appointment strategy and management of master calendar across all companies, projects and productions.
• Maintains a robust filing/archiving system, ensuring safekeeping of confidential materials.
• Oversees travel arrangements and coordinates travel logistics and agenda.
• Assist with meeting preparation by pulling reports and/or doing research, presentation work and speech development.
• Manages appearances, including publicity and promotional work by liasing with appropriate public relations and marketing personnel, members of the press and grooming staff.
• Establishes and oversees acknowledgment program from thank you letters, personal correspondence, gifts, and other networking logistics and relationship development
• Streamline communication between President and internal departments.
• Anticipate, identify and troubleshoot issues of concern or significance; exercise discretion
to provide timely information and necessary updates across multiple stakeholders.
• Ensure that matters requiring the attention of the client, are thoroughly developed, researched and evaluated.
• Help to lead and sustain a culture of service, professionalism and continuous improvement in the Office of the President.
• Build and maintain successful working relationships and coordination with a wide range of offices, staff, and internal and external stakeholders.

Skills
• Detail-oriented with accuracy being mandatory
• Strong professional communication skills
• Ability to multi-task and effectively manage multiple inputs and interruptions
• Desire to be considered an integral part of a work team, contributing creatively to the success of the group
• Advanced organizational skills with the ability to handle multiple assignments
• Ability to work in a fast-paced environment, process work rapidly, set and adjust priorities based on business needs and judgment, work under pressure, and follow through with assigned tasks with limited supervision
• Willingness to accept a work schedule with hourly demands that will vary as workload fluctuates. Ability to work extra hours if needed to complete assignments which at time may require work before or after office hours and possibly on weekends
• Comfort with learning new software mandatory

Boutique Creative Agency is hiring for a hybrid office coordinator who is willing to do what is needed to take care of the Co-Owners. This includes scheduling, events, project management, stocking the office, getting cars washed and ordering meals. Great opportunity to learn about entertainment marketing and grow within this dynamic company in Marina Del Rey. 52-60k DOE + great benefits!

We are looking for an experienced, savvy, and hardworking creative Coordinator/Executive Assistant who has supported other comparable senior level Executives. This Founder has multiple projects going on at the same time so your multitasking must be top notch. You will handle everything from scheduling to project management to sitting in on meetings with your boss or creating the best ice cream sandwich afternoon company party. You will work very hard with an incredible group of people who love what they do and feel excited to be there every day.

We are looking for a great communicator, who is organized, intelligent and has great anticipatory and follow through abilities. We are looking for 2-3+ years of experience. We are hoping to find someone that is passionate about sports and entertainment who is a real self-starter with drive and energy. Please send your resume with a short cover letter of why you are the best person for this role. It is an opportunity of a lifetime!

Salary is 55-60k plus health and dental benefits. Ideally, you are bilingual in English & Spanish! This position will be remote until LA County and City permit a return to the office.

This start up is committed to having a diverse group of talented people who want to join their team, grow and do incredible work together. This company is speaking to a wide variety of audiences and is dedicated to having employees that represent diversity of race, ethnicity, gender, religion, sexual orientation and all the wonderful details that make us all different.

We are looking for an experienced, professional Chief of Staff to work for a couple in NYC.

The couple is heavily involved in the finance/technology sector. The ideal candidate will be a Chief of Staff who has possibly worked for a Ultra High Net Worth Technology Executive.

We want to find someone who is up to date with all current trends, especially in technology. This COS will be responsible for researching large purchases like a Jet. We want someone who can differentiate the most expensive vs the best, as we know those do not always go hand in hand.

This is a young couple with no kids, and they like to eat at the best new restaurants, stay at the best resorts (think AMAN properties), and we want to find someone who is constantly researching the current social trends.

This job is perfect for someone who enjoys challenges – we want someone who is constantly thinking two steps ahead and can act as a gatekeeper for the couple. You should be excellent at problem solving, excel at anticipating problems and can be sensitive to issues that require diplomacy. We also want to find someone confidant and can act as an advisor to the executive couple, and who feels confident acting as a sounding board for ideas.

Loyalty is key – ideal candidate will have a long term recent reference working as a COS.

Candidate must have a college degree.

Ideal candidate will reside in NYC and have a rolodex of local vendors.

Salary DOE, $250,000

Please send professional resumes to: nycjobs@thehelpcompany.com

We are lucky enough to have been hired by an amazing mission based fintech start-up. This company is mission driven to help fix algorithms that are not fairly based. It is all done through AI, and it seemingly will change the world. The CEO and CTO are in need of that special someone that has savvy and smarts in working with startups. You could be doing everything from calendar and travel needs, to finding resources for the company t-shirt, to setting up the next event for the company. This is probably one of the coolest positions we have had the privilege of staffing. The CEO not only has a podcast and has been in government and journalism, but the team is philanthropic and mission driven. Please do not lose this opportunity to work for this Westside company.

We are seeking a full time Office Manager for our client’s Beverly Hills office who will oversee daily office functions, as well as provide light support to the Co-CEO. You will be the first point of contact for all guests and visitors and will ensure the office always runs smoothly. You must be professional, detail-oriented and self-motivated.

This is an incredible growing company that has a wonderful working environment. You will be the face of the office and get to interface with high profile cliental. This is a wonderful position for an intelligent, personable and friendly EA who is interested in financial advisement.

Your hours will be Monday-Friday, 7:30am-4:30pm, and you will get to work with a fantastic team! The benefits are amazing: medical, dental, vision and 401k. Plus a kitchen stocked with snacks and breakfast on the firm every Monday. Great work/life balance as you will rarely, be asked to work overtime- mostly likely never.

Your responsibilities in this role:
• Answer incoming calls and direct them to appropriate parties
• Greet visitors, offer refreshments, and alert appropriate co-workers of guest arrivals.
• Maintain kitchen inventory, drinks/snacks, supply cabinets, and print areas as needed.
• Sign for and distribute incoming mail & packages, as well as assist with shipping and receiving logistics.
• Maintain an exceptional state of organization and order around the office.
• Support Co-CEO with occasional tasks such as ordering flowers, lunch and gift buying.

Qualifications:
• 3-5 years of facilities and/or administrative experience.
• Excellent written and verbal communication skills.
• Strong familiarity with Microsoft Office.
• Expertise in navigating basic office equipment and protocols.

Personality:
• Reliable: responsive, available, and present.
• Organized: strong prioritization skills with an affinity for multitasking.
• Self-motivated: always looking for ways to do something better; forward thinking planner.
• Trustworthy: Honest, reliable and trusted with sensitive information.
• Go-getter: strong desire to work in a rapidly growing environment and wear many hats with a “do whatever it takes,” attitude.
• Team Player: A passion for working in a fast-paced environment with enthusiastic Teammates

We are looking for a motivated, bright and resourceful EA with 1-3 years of experience supporting a busy executive. Our client has created several successful businesses and is currently running a few as well as other creative side projects. Much of his work has a philanthropic base to it, we are hoping you are interested in social entrepreneurship. This is an incredible opportunity to support a brilliant person, learn and grow within his world. Ideally, you will become such a trusted right hand that your role will grow into his Chief of Staff.

Please have a BA degree, and a background in startups, entertainment or any relevant high-pressure environment. You will be working Monday-Friday, about 8am-6pm though we are looking for someone who is not a clock watcher and isn’t afraid to work long hours when needed. You will be based 50% of your days in your boss’ home office in Beverly Glen Circle area, with the other 50% spent going to meetings with your boss, running errands or working remotely.

Your day to day will include emails, writing, calendar management, limited personal tasks, thoughtful gift giving, deadline management and research. Please be able to travel as you will be bi-coastal in the summer months, going between LA and the NYC area to work during the week. You are tech savvy, fluent with Google Suite, can assist with newsletters, social media and whatever challenge your boss presents you. 

Offered salary is 60-75k, DOE + medical and dental insurance after 3 months and a discretionary bonus!

Amazing company needs a great person to join their facilities department! The last two people stayed for 10 years and they are hoping to start another long term relationship. There might be two positions available, as they have two shifts Monday – Friday, 7:30am-3:30pm and 8/8:30am-4/4:30pm. The benefits at this company are fantastic: medical, dental, vision, short & long disability, 401k, 15 days of paid vacation, 5 sick days, and federal holidays. This could be a great job for a Houseman or a Personal Assistant who is ready to try working in an office setting and loves the idea of being of service. $25/hour DOE + overtime.

Department: Facilities
Employment: Full-Time
Professional Experience: 2+ years of experience

We are seeking a reliable and customer-service oriented Porter to perform day-to-day facilities maintenance. Overall duties and responsibilities will include maintenance of common room areas, ordering and restocking of office and kitchen supplies, and responding to facilities requests. To be successful in this role, candidates should be able to manage various tasks on a daily basis to ensure great customer service and that facilities run smoothly. Responsibilities for the role include, but are not limited to, the following:

Responsibilities
– Maintain the neat appearance of all common room areas including kitchens, hallways, and copy room
– Respond to facilities requests, as needed
– Prepare conference rooms before and after meetings
– Order office and cleaning supplies, as well as kitchen snacks
– Set up, maintain, and stock kitchen, gym, and copy room supplies
– Mail and package delivery and tracking
– Dry cleaning delivery
– Assist owners and management, as needed

Requirements
Education:
– High school diploma required, Associate’s degree preferred

Experience:
– 2+ years of administrative support experience

Qualifications:
– Strong verbal communication skills, detail orientated, and organized
– Excellent customer service skills
– Detail oriented with strong ability to multitask
– Proficient in PowerPoint, Excel, Microsoft Office etc.
– Excel in a team oriented environment
– Ability to prioritize projects and strong problem solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds through course of shift
– Must be proactive with a “can-do” mentality

POSITION SUMMARY

Our client is looking for a full-time executive assistant and marketing coordinator. The ideal candidate is a self-starter with excellent written and verbal communication skills and will be the team’s primary point of contact for internal and external communications. The candidate will take a proactive approach to decision making, independent of direction in a fast-paced environment, with a direct impact on crafting the image and messaging of the firm and the firm’s clients.

Our client is a leading, national provider of capital market services to the commercial real estate industry. This is a tight knit team and most people stay for years! Office is gorgeous, high rise in Century City.

KEY RESPONSIBILITIES

• Coordinate and assist in the preparation of meetings, appointments, conference calls and Zooms, events and travel (flights, hotels, logistics) for team executives
• Draft and publish media communications via various channels (press releases, LinkedIn, Twitter, etc)
• Prepare and reconcile expense reports for multiple executives, client gifts, maintain office supplies
• Act as a key, informed contact for clients, while providing reliable and timely resolution to inquiries
• Respond to requests for information through email and phone, assist with correspondence related to market activity or other pertinent information
• Liaise with the executive team and assist with the preparation of materials for team meetings
• Greet and assists visitors when appropriate/needed
• Special and ad hoc projects, as assigned
• Assist with various marketing activities, as needed
• Coordinate and assist in planning special events throughout the year
• Perform routine administrative and office managerial duties as needed
• Manage CRM functions and email marketing campaigns for database and business development purposes
• Support transaction closings including coordinating the efficient flow of information amongst numerous parties and ensuring critical deadlines are met
• Manage email marketing campaigns

QUALIFICATIONS

• Able to anticipate the needs of executive leadership and respond to requests in the timeframe given with minimal supervision
• Experience planning and ensuring accuracy of complicated travel arrangements
• Proactive, high energy and results oriented
• Excellent communication skills, including written and verbal and the ability to structure and disseminate complex information in a range of appropriate styles/formats
• Ability to thrive in a fast-paced environment and perform well under pressure
• Effective at prioritizing tasks and seeing projects through to completion within tight timelines
• Excellent eye for detail
• Strong communication, conceptual thinking, analytical, and time management skills
• Tactful and polished; able to handle confidential documents and maintain a high level of professionalism
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Bachelor’s degree preferred
• Experience in commercial real estate is a plus
• Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and digital graphic design capabilities a plus
• Familiarity with CRM and email marketing software (including Salesforce) a plus

COMPENSATION/BENEFITS

• Competitive compensation structure commensurate with experience, salary plus performance bonus
• Medical/Dental/Vision
• 401k
• FSA/Dependent Care
• Company and teamwide outings

Coolest High Powered guy is reorganizing his life and looking for a smart, competent and highly diligent Personal Assistant to be his right hand at everything. The right candidate will be calm, adept at thinking outside the box, anticipating situations and coming up with solutions. You must be an excellent DRIVER with a clean driving record since you will be driving this gentleman wherever he needs to be. You must be an excellent communicator and be able to take direction well. You must aim to serve with a ‘no job is too small’ attitude. There is zero ego in this job. You will be treated well and expected to rise to any occasion. Some days will be slow and some will be busy. You must be flexible and okay with ambiguity. You will literally shadow this guy and go wherever he goes; doctor visits, business meetings, dinners. Our client is looking for a long term commitment and loyalty. A security background will be a plus. You will be based in LA but there will be travel involved – sometimes abroad, sometimes within the United States. There will be some house management duties and errands to run. The perfect candidate must love to be of service.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! ) is tech savvy and is excited to make their new employer’s life run smoothly and want to grow with them long term. The employers life is going to ramp up so you must be ready to take more on than what meets the eye.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early or stay late when needed.

Truly amazing chance to work along side a young, GREAT guy who can teach you a lot about life. You will be his shadow, right hand person and so much more.

Please send us your resume and a short cover letter.