We are looking for a versatile, energetic, and proactive Executive Personal Assistant to support the firm’s COO. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgment. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Executive Personal Assistant will join a wonderful team and work closely with the Estate Manager and the COO.

SKILLS AND RESPONSIBILITIES
• Office hours are Monday-Friday, 9am-5pm and being available 24/7 by cell phone and email
• Managing complex international travel including chartering Private Jets
• Supporting the Estate Manager to ensure success with all domestic needs
• Executive Assistance to the COO including calendar management, researching the best restaurants, travel ideas, project management via Asana and more
• Proactively anticipating the COO’s needs and expectations
• Demonstrating composure and flexibility among competing priorities
• Possessing an ability to maintain the highest standard of confidentiality
• Exercising a strong work ethic: “No task is too big or too small”
• Ability to travel domestically, and possibly internationally

COMPENSATION
This is a full-time position with a competitive compensation package, 100k+ DOE, including comprehensive health, dental and vision care, 401(k) matching, cell phone service, and other potential benefits.

We have a first assistant position at one of the fastest growing production company’s in town!  The President needs someone with experience working for a high level exec in the biz!! someone who can run his life and show, run the day to day , keep him on track, run his calendar so that it is seamless between his family, his company and his personal.   He is extremely busy from running the company to creating A level shows. He wants a passionate, smart cookie who is dying to make shows, or savvy about marketing, or curious about production. You have been an avid reader, you know EVERYTHING that is going on in the city – you are a “foody” and can get him in to the hottest restaurant in town. You were top of your class, you always wanted to make movies – you are quick on your feet, and you are always two steps ahead! Salary will be in line with what ever you think is fair! 😉 Great benefits, and you can be sure that in two years, you also will be the one making decisions.  

This is an AMAZING opportunity to join a fast-growing entrepreneurial company in the wealth management industry, what sounds better than this. This company is the leading partnership of independent, unbiased fiduciary wealth management firms in the country!!! They acquire and own legal and economic interests in independent, growth-oriented, client-centric wealth management firms, challenging the traditional broker/dealer and banking models. The Associate will be a member of the core M&A team, with immediate business development responsibilities. In supporting business development, the Associate will source and build relationships with independent wealth management firms across the country, relying on strong communication and analytical skills. Additionally, Associates will support the team’s growth initiatives, build relationships with partner firms, lead business development projects, and gain exposure to transaction execution. The ideal candidate is a team player, self-starter, and intellectually curious. Associates will be trained in a fast-paced environment and given immediate responsibilities. Successful Associates will have the opportunity for advancement over time?! Please reach out directly to elizabeth@thehelpcompany.com

What you will be doing!!!
• Source and maintain relationships with principals of wealth and business management firms
• Advance conversations with potential partners via consistent, professional communication
• Collaborate with team members to review and analyze financial data received from prospects
• Organize and plan trips for senior team members to meet potential partners
• Coordinate partner firm initiatives, firm retreats, meetings and growth projects
• Assist colleagues throughout the deal process, gaining cross-functional exposure (e.g., legal, finance, operations)

What you should have!!!
• Bachelor’s degree from an Ivy League
• 2-4 year(s) full-time work experience
• Excellent interpersonal and communication skills
• Strong organizational and prioritization skills
• Intellectual curiosity and confidence to take initiative
• Competency in financial statement analysis and strong analytical skills
• Sales or business development experience a plus
• Experience in M&A or wealth management is a plus

We are seeking an exceptional, seasoned professional in the position of Chief of Staff (COS) who will employ superior administrative and operational talents in support of our client’s day-to-day producerial, philanthropic and project development responsibilities and activities. The environment is LA-based.

The COS should exhibit a clear understanding of our client’s intent and strategy with regard to her multiple companies, as well as all projects of each company. Through this role, the COS will provide structure, process and administration strategy to the Office for maximum efficiency. The COS serves as the epicenter of all incoming communications from all companies and colleagues, providing multi-layered, synergistic administrative and logistical support. The COS reports to General Manager of all the client’s enterprises.

The successful candidate will have 5+ years of experience providing support to the chief executive or senior leader in an arts organization. A Bachelor’s degree or demonstrated success working in an arts organization, experience organizing events/programs and interacting with the public.

We are seeking an energetic, results-oriented, highly ethical, motivated, experienced, and hands-on professional to perform the following:

Primary Duties and Responsibilities:
• Provides daily organizational support to the client, including daily management of meetings, calls, correspondence and priorities.
• Oversees all scheduling for the client, including appointment strategy and management of master calendar across all companies, projects and productions.
• Maintains a robust filing/archiving system, ensuring safekeeping of confidential materials.
• Oversees travel arrangements and coordinates travel logistics and agenda.
• Assist with meeting preparation by pulling reports and/or doing research, presentation work and speech development.
• Manages appearances, including publicity and promotional work by liasing with appropriate public relations and marketing personnel, members of the press and grooming staff.
• Establishes and oversees acknowledgment program from thank you letters, personal correspondence, gifts, and other networking logistics and relationship development
• Streamline communication between President and internal departments.
• Anticipate, identify and troubleshoot issues of concern or significance; exercise discretion
to provide timely information and necessary updates across multiple stakeholders.
• Ensure that matters requiring the attention of the client, are thoroughly developed, researched and evaluated.
• Help to lead and sustain a culture of service, professionalism and continuous improvement in the Office of the President.
• Build and maintain successful working relationships and coordination with a wide range of offices, staff, and internal and external stakeholders.

Skills
• Detail-oriented with accuracy being mandatory
• Strong professional communication skills
• Ability to multi-task and effectively manage multiple inputs and interruptions
• Desire to be considered an integral part of a work team, contributing creatively to the success of the group
• Advanced organizational skills with the ability to handle multiple assignments
• Ability to work in a fast-paced environment, process work rapidly, set and adjust priorities based on business needs and judgment, work under pressure, and follow through with assigned tasks with limited supervision
• Willingness to accept a work schedule with hourly demands that will vary as workload fluctuates. Ability to work extra hours if needed to complete assignments which at time may require work before or after office hours and possibly on weekends
• Comfort with learning new software mandatory

Boutique Creative Agency is hiring for a hybrid office coordinator who is willing to do what is needed to take care of the Co-Owners. This includes scheduling, events, project management, stocking the office, getting cars washed and ordering meals. Great opportunity to learn about entertainment marketing and grow within this dynamic company in Marina Del Rey. 52-60k DOE + great benefits!

We are looking for an experienced, savvy, and hardworking creative Coordinator/Executive Assistant who has supported other comparable senior level Executives. This Founder has multiple projects going on at the same time so your multitasking must be top notch. You will handle everything from scheduling to project management to sitting in on meetings with your boss or creating the best ice cream sandwich afternoon company party. You will work very hard with an incredible group of people who love what they do and feel excited to be there every day.

We are looking for a great communicator, who is organized, intelligent and has great anticipatory and follow through abilities. We are looking for 2-3+ years of experience. We are hoping to find someone that is passionate about sports and entertainment who is a real self-starter with drive and energy. Please send your resume with a short cover letter of why you are the best person for this role. It is an opportunity of a lifetime!

Salary is 55-60k plus health and dental benefits. Ideally, you are bilingual in English & Spanish! This position will be remote until LA County and City permit a return to the office.

This start up is committed to having a diverse group of talented people who want to join their team, grow and do incredible work together. This company is speaking to a wide variety of audiences and is dedicated to having employees that represent diversity of race, ethnicity, gender, religion, sexual orientation and all the wonderful details that make us all different.

We are looking for an experienced, professional Chief of Staff to work for a couple in NYC.

The couple is heavily involved in the finance/technology sector. The ideal candidate will be a Chief of Staff who has possibly worked for a Ultra High Net Worth Technology Executive.

We want to find someone who is up to date with all current trends, especially in technology. This COS will be responsible for researching large purchases like a Jet. We want someone who can differentiate the most expensive vs the best, as we know those do not always go hand in hand.

This is a young couple with no kids, and they like to eat at the best new restaurants, stay at the best resorts (think AMAN properties), and we want to find someone who is constantly researching the current social trends.

This job is perfect for someone who enjoys challenges – we want someone who is constantly thinking two steps ahead and can act as a gatekeeper for the couple. You should be excellent at problem solving, excel at anticipating problems and can be sensitive to issues that require diplomacy. We also want to find someone confidant and can act as an advisor to the executive couple, and who feels confident acting as a sounding board for ideas.

Loyalty is key – ideal candidate will have a long term recent reference working as a COS.

Candidate must have a college degree.

Ideal candidate will reside in NYC and have a rolodex of local vendors.

Salary DOE, $250,000

Please send professional resumes to: nycjobs@thehelpcompany.com

We are lucky enough to have been hired by an amazing mission based fintech start-up. This company is mission driven to help fix algorithms that are not fairly based. It is all done through AI, and it seemingly will change the world. The CEO and CTO are in need of that special someone that has savvy and smarts in working with startups. You could be doing everything from calendar and travel needs, to finding resources for the company t-shirt, to setting up the next event for the company. This is probably one of the coolest positions we have had the privilege of staffing. The CEO not only has a podcast and has been in government and journalism, but the team is philanthropic and mission driven. Please do not lose this opportunity to work for this Westside company.

We are seeking a full time Office Manager for our client’s Beverly Hills office who will oversee daily office functions, as well as provide light support to the Co-CEO. You will be the first point of contact for all guests and visitors and will ensure the office always runs smoothly. You must be professional, detail-oriented and self-motivated.

This is an incredible growing company that has a wonderful working environment. You will be the face of the office and get to interface with high profile cliental. This is a wonderful position for an intelligent, personable and friendly EA who is interested in financial advisement.

Your hours will be Monday-Friday, 7:30am-4:30pm, and you will get to work with a fantastic team! The benefits are amazing: medical, dental, vision and 401k. Plus a kitchen stocked with snacks and breakfast on the firm every Monday. Great work/life balance as you will rarely, be asked to work overtime- mostly likely never.

Your responsibilities in this role:
• Answer incoming calls and direct them to appropriate parties
• Greet visitors, offer refreshments, and alert appropriate co-workers of guest arrivals.
• Maintain kitchen inventory, drinks/snacks, supply cabinets, and print areas as needed.
• Sign for and distribute incoming mail & packages, as well as assist with shipping and receiving logistics.
• Maintain an exceptional state of organization and order around the office.
• Support Co-CEO with occasional tasks such as ordering flowers, lunch and gift buying.

Qualifications:
• 3-5 years of facilities and/or administrative experience.
• Excellent written and verbal communication skills.
• Strong familiarity with Microsoft Office.
• Expertise in navigating basic office equipment and protocols.

Personality:
• Reliable: responsive, available, and present.
• Organized: strong prioritization skills with an affinity for multitasking.
• Self-motivated: always looking for ways to do something better; forward thinking planner.
• Trustworthy: Honest, reliable and trusted with sensitive information.
• Go-getter: strong desire to work in a rapidly growing environment and wear many hats with a “do whatever it takes,” attitude.
• Team Player: A passion for working in a fast-paced environment with enthusiastic Teammates

We are looking for a motivated, bright and resourceful EA with 1-3 years of experience supporting a busy executive. Our client has created several successful businesses and is currently running a few as well as other creative side projects. Much of his work has a philanthropic base to it, we are hoping you are interested in social entrepreneurship. This is an incredible opportunity to support a brilliant person, learn and grow within his world. Ideally, you will become such a trusted right hand that your role will grow into his Chief of Staff.

Please have a BA degree, and a background in startups, entertainment or any relevant high-pressure environment. You will be working Monday-Friday, about 8am-6pm though we are looking for someone who is not a clock watcher and isn’t afraid to work long hours when needed. You will be based 50% of your days in your boss’ home office in Beverly Glen Circle area, with the other 50% spent going to meetings with your boss, running errands or working remotely.

Your day to day will include emails, writing, calendar management, limited personal tasks, thoughtful gift giving, deadline management and research. Please be able to travel as you will be bi-coastal in the summer months, going between LA and the NYC area to work during the week. You are tech savvy, fluent with Google Suite, can assist with newsletters, social media and whatever challenge your boss presents you. 

Offered salary is 60-75k, DOE + medical and dental insurance after 3 months and a discretionary bonus!