Generous and kind CEO is in needed of a true C-Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful CEO and organization. This position will be in the office, Monday-Friday, typically 8:30am-5:30pm.

This position is salaried, with a rich benefits package of medical, dental & vision insurance plus a 401k!

Executive Assistant, Office of the Family

Position Summary: The Corporation is a family business wholly owned by the Family. The Office of the Family requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity, and maintaining confidentiality. In addition, this individual should lead with authenticity, curiosity, autonomy, and the ability to connect with others.

The Executive Assistant will work with executives, family members, administrators, and other professionals across the organization as well as residential staff and third-party contractors to undertake a process-based approach to work, enact operational excellence, and consistently meet and exceed expectations. This professional will demonstrate an ability to lead with business judgment and discernment and exercise considerable discretion.

Responsibilities:

General Administration:
Build, supervise, and operate the administrative function for the family office. Structure the family office administrative function to support multiple generations of family members.
• Respond in a highly efficient, flexible, and personable way to a variety of tasks
• Manage incoming and outgoing office communications
• Document management
• Calendar management
• Plan, negotiate, and secure all necessary office resources and requirements
• Manage subscriptions and memberships
• Keep contacts up to date

Concierge services
Arrange all aspects of experiences and personal business for the family:
• Arrange all aspects of world class travel experiences for the family and invited guests throughout the year
• Manage company resources for the family and Corporation members, including residence access, theater passes, sports event tickets, etc.
• Assist in planning and executing family events
• Manage all aspects of procurement for family and family office
• Manage medical bills, insurance coverage, reimbursements, and other related health care items for the family including proactively scheduling annual check-ups and other medical appointments

Financial Management
Work with family accountant, Corporation tax and accounting, and family members to:
• Meet the day-to-day financial needs of the family
• Administer expense reports
• Coordinate personal charitable giving
• Coordinate with the tax department on tax compliance and needs
• Manage personal and property insurance (US and UK)
• Assist with estate planning work with outside attorneys and internal tax resources
• Assist with processing vendor payments

Residential Management
• Work with family, the Director of Residences, and house staff in the maintenance of the family homes
• Maintain accurate records, calendars, files, contact information, and house binders

Necessary Experience and Skills
• Minimum of ten years’ experience as an executive assistant or personal assistant to the CEO of a significant enterprise
• Bachelor’s degree
• History of using technology as an enabler, with proficiency in Office 365 applications
• Initiate a continuous process improvement approach and systematically deploy best practices in office administration
• Maintain a forward-thinking stance to stay ahead of the things that need to happen and lead business operations, rather than simply being responsive to requests
• Process mastery:
 Make merit-based decisions, both individually and collectively
 Foster a disposition for process building and systems thinking through every task and project
 Work to ensure that all aspects of work are transparent and not person-dependent.

Success Patterns
• Build systems and structures to reduce dependence on any one person and to enable others’ autonomy
• Demonstrate a high level of partnership, collaboration, proactivity, and autonomy; avoid projecting self-importance or the need to control
• Understand preferences and tastes
• Lead with suggestions and solutions
• Perform small tasks quickly so they do not require further inquiry
• Organize and prioritize work independently, delegate tasks and projects as appropriate
• Deploy excellent written and oral communication skills, including grammar and syntax
• Pay attention to details
• Maintain a high standard of etiquette and professionalism in representing CEO and family
• Exercise considerable discretion and maintain appropriate confidentiality
• Demonstrate a drive towards self-development and a desire to help others develop

We are currently looking for an Executive Assistant to support two of their Los Angeles based Partners.

They believe human performance, well-being and inspiration are influenced by the physical environment. The firm thinks beyond technical solutions to integrate beauty, materiality and craft into everything we touch. They design buildings, plan communities, create art, and develop responsive, humane environments for all generations.

• Salary range: $65,000 – $70,000
• Benefits:
◦ Health insurance (2 PPO options, 1 HMO option), dental insurance, vision insurance
◦ 401k (matching up to $1,000 per year)
◦ Commuter check of $50 per month
◦ PTO: 15 days per year, accrued
◦ As well as additional items
 
They are looking for someone with a set of skills that includes heavy calendar management, travel logistics, expense reports, etc. However, it is critical that they find someone who is rigorous and has the ability to build relationships internally, as well as externally with clients and consultants. They want someone who is reliable and can really act as an extension of the Partners. Communication, both verbal and written, are extremely critical in this role.

This is a part time, 5-10 hours a week customer service person to support one of our favorite client’s business. You can work remotely! Job description: Customer service. Answering customer emails and creating a handbook with responses to streamline how we get back to customers. Must be an excellent writer and be able to deal with often demanding clients.

$25-30/hour, DOE

The Co-Founder of this amazing organization is looking for a wonderful Executive Assistant to run her world. Ideally, you have 1-3 years of experience managing a busy executive. The focus of this position is to support the Co-Founder so she can spend her time running the business.

The primary responsibility of the assistant is to provide a wide range of direct support. This person will act as the right hand and will be a trusted partner in maximizing your boss’ time. Managing an active calendar; composing and preparing correspondence; prepare gifts; arranging travel plans; itineraries, and agendas; and maintaining confidentiality and discretion throughout. The ideal candidate is kind, compassionate, thoughtful, organized, and proactive. Past experience working with charities is preferred.

The schedule is typically, 9am- 5pm M-F; must be available to work occasionally on evenings, weekends and holidays. Please be fluent with Microsoft Office (Word, Excel), iCAL, all Apple products and generally, very tech savvy.

$20-25/hour + benefits.

This is an incredible opportunity to be apart of a wonderful company and work for a really amazing boss!

Single Lady with four kids (three in their 20’s who are independent and one in 6th grade) is looking for FT help. Most likely 2-3 days of the week will be worked out of her home and the other days will be worked remotely. Some simple bookkeeping help would be GREAT (getting things ready to go to the accountant), plus opening mail and funneling it to the correct people, dealing with kids’ schedules, helping with events, managing household staff etc .. Client wants to pay $80k on the books and will give paid time off. NO health benefits. Please reach out if interested. Thank you!

Calling all WME, UTA, CAA, ICM agency assistants! Have you ever dreamed of being groomed by one of the most respected business managers in town? This is a one in a lifetime chance to start as an Executive Assistant on this partner’s team! You will be trained to one day be a business manager for a top tier wealth and business firm representing the most exciting individuals as well as their companies in the Television, Film, Music, Social Media, Production, and Advertising Industries.

You will work directly with the Partner and Chief of Staff in their Beverly Hills office. This position is ready to hire immediately.
 
Responsibilities
– Answering incoming phone calls and directing accordingly
– Managing the Partner’s heavy day-to-day calendar, including scheduling and confirming meetings and calls
– Various project management for clients
– Acting as the liaison between Partner/various team members and the client
– Manage daily task list for the partner and prioritize and escalate time-sensitive matters appropriately
– Follow up on client matters and team tasks with staff account managers/accountants
– Heavy client communication
– Additional Projects and assignments as needed

Required Qualifications
– 3+ years of corporate executive assistant experience in the creative space, ideally a Partner of Senior Executive or Agent’s desk
– Bachelor’s Degree
– Time management and ability to meet deadlines
– Strong attention to detail
– Excellent verbal and written communication skills
– Ability to act as gatekeeper and escalate relevant information to Partner/various staff members as necessary
– Problem-solving and decision making skills
– Professional phone manner

Salary is totally DOE + Bonus and Health Insurance + 401k!!

We are looking for an incredible EA to keep this Entrepreneur organized and on track! He is growing a few businesses and needs a pro to help make his days as efficient as possible. You will be in charge of his schedule, travel, drafting correspondence/emails and being the gatekeeper. This position will be about 70% business/30% personal.

This position has tremendous growth potential. It is an exciting time to be apart of this industry in California, and your new boss could not be more fantastic!

We are hoping to place an EA with about 1-3 years of experience. You should be a master calendar whiz, super organized and take great pride in being the right hand. Please have a college degree and a passion for being apart of a growing business.

Office hours (West LA,) are typically Monday-Friday, 9am-5:30pm. Please be able to check emails before and after office hours from home. We are looking for a motivated EA who is excited to be working in an established start up!

Salary is based on 40 hours/week, 50-60k DOE.

Experienced Hollywood EA needed for a very busy producer and manager! You must have at least 5+ experience and enjoy being the dependable right hand who wants to commit long term. You will be rolling calls, scheduling, overseeing complex travel, assisting with political fundraisers and more.

This is a Monday-Friday position in a production office with a wonderful staff. You will be the #1 working in tandem and overseeing the #2. Your schedule will be about 9am-7:30pm most days.

Salary is 50-60k plus health insurance, paid vacation, holidays, etc.

We are seeking an exceptional, seasoned professional in the position of an Executive Assistant who will employ superior administrative and operational talents in support of our client’s day-to-day producerial, philanthropic and project development responsibilities and activities. The environment is LA-based.

The EA should exhibit a clear understanding of our client’s intent and strategy with regard to her multiple companies, as well as all projects of each company. Through this role, the EA will provide structure, process and administration strategy to the Office for maximum efficiency. The EA serves as the epicenter of all incoming communications from all companies and colleagues, providing multi-layered, synergistic administrative and logistical support. The EA reports to General Manager of all the client’s enterprises.

The successful candidate will have 5+ years of experience providing support to the chief executive or senior leader in an arts organization. A Bachelor’s degree or demonstrated success working in an arts organization, experience organizing events/programs and interacting with the public.

We are seeking an energetic, results-oriented, highly ethical, motivated, experienced, and hands-on professional to perform the following:

Primary Duties and Responsibilities:
• Provides daily organizational support to the client, including daily management of meetings, calls, correspondence and priorities.
• Oversees all scheduling for the client, including appointment strategy and management of master calendar across all companies, projects and productions.
• Maintains a robust filing/archiving system, ensuring safekeeping of confidential materials.
• Oversees travel arrangements and coordinates travel logistics and agenda.
• Assist with meeting preparation by pulling reports and/or doing research, presentation work and speech development.
• Manages appearances, including publicity and promotional work by liasing with appropriate public relations and marketing personnel, members of the press and grooming staff.
• Establishes and oversees acknowledgment program from thank you letters, personal correspondence, gifts, and other networking logistics and relationship development
• Streamline communication between President and internal departments.
• Anticipate, identify and troubleshoot issues of concern or significance; exercise discretion
to provide timely information and necessary updates across multiple stakeholders.
• Ensure that matters requiring the attention of the client, are thoroughly developed, researched and evaluated.
• Help to lead and sustain a culture of service, professionalism and continuous improvement in the Office of the President.
• Build and maintain successful working relationships and coordination with a wide range of offices, staff, and internal and external stakeholders.

Skills
• Detail-oriented with accuracy being mandatory
• Strong professional communication skills
• Ability to multi-task and effectively manage multiple inputs and interruptions
• Desire to be considered an integral part of a work team, contributing creatively to the success of the group
• Advanced organizational skills with the ability to handle multiple assignments
• Ability to work in a fast-paced environment, process work rapidly, set and adjust priorities based on business needs and judgment, work under pressure, and follow through with assigned tasks with limited supervision
• Willingness to accept a work schedule with hourly demands that will vary as workload fluctuates. Ability to work extra hours if needed to complete assignments which at time may require work before or after office hours and possibly on weekends
• Comfort with learning new software mandatory

We are looking for an incredible Executive Assistant who is a wonderful team player and excited about supporting a busy and exciting Executive/Entrepreneur!

Please be tech savvy and a wiz with calendars, editing and communication. You will be helping your boss with everything from reviewing contracts, high profile investments and driving him to Palm Springs once a week where he does business.

The ideal candidate has a flexible mindset and schedule as your boss is a pretty 24/7 type! We would like to see recent experience supporting a high profile or HNW Executive or Entrepreneur. Our client also loves to see a resume with excellent education and a University degree. Ideally, you have a real estate or business background as well.

Salary is 100-150k, DOE. Ready to start ASAP!