The Manager of Operations oversees the daily operations of the physical space and is responsible for maintaining the facilities at our LA Campus up to brand standards. The Manager of Operations is directly responsible for the effective day-to-day operation of the space and is heavily involved in finding efficiencies, developing improvement projects and automating systems. This team member is responsible for A/V, IT, preventative space maintenance, repairs, ordering and inventory. In addition, this team member is the first point of contact for facilities related issues, campus schedules, relationships with vendors and building management. The Manager of Operations is responsible for develop and execution of the campus guest experience from campus entry to check-in to ambiance. This team member is responsible for all supplies needed for optimum management of the space.

Responsibilities:
• First point of contact for all facilities-related maintenance, repairs, IT and A/V
• Keeping all course and event scheduling systems
up to date and ensure the right teams have access to systems
• Works to resolve emergency situations as needed
• Bi-monthly facilities and budget reports to direct manager
• Compiles monthly expense reports
• Inventory management and ordering
• Oversees all campus entry for guests – Oversees the campus guest experience – Oversees all janitorial services – Performs regular audits and schedules maintenance with vendors and building management
• Direct management of security personnel.

Required skills:
• At least 2 years of work experience, preferably in a customer service role
• Highly organized
• Great written and verbal communication skills
• Tech and system savvy; familiar with Google Suite
• Ability to manage multiple vendors; familiarity with inventory management

Competencies: • Guest and team focus • Drive for results • Planning • Problem solving • 

Salary is 60-70k plus wonderful benefits!

HUGE A-LIST Director/Producer in need of the best, most polished career assistant! This is the ultimate assistant job for the best out there. You will be working out of his production company office and supporting his whole world. His company does both film and TV so this is for a great multi-tasker, you will be very busy. Your ability to act as the lifeline to his operation is essential. Follow through, ability to anticipate, organization and elegance is key. You should have high end agency, studio or production company experience, for at least 10 years, under your belt. Your understanding of the key players around town is essential. You will be involved in development, pre and post production so your knowledge of what it takes to create a multimillion dollar movie is key. Patience and a thick skin will be your best friend.

Salary is 80-90k + benefits.

We are looking for a wonderful real estate Executive Assistant that has worked in a busy Real Estate office in Beverly Hills. It is important that you understand the comings and goings of high priced properties, High Net Worth Individuals, and how to manage a busy desk. This is a tremendous opportunity to work with a new firm, but with someone proven and well respected in the city. You will be handling all the administrative duties such as scheduling, logistics and filling as well as interfacing with the high profile clients. This is an exciting opportunity and we are hoping that the client will be ready to start interviewing soon!

Salary DOE + benefits.

Seeking a dynamic, savvy, and hardworking office manager/project coordinator/administrative assistant. You will handle everything from scheduling to project management to note-taking at meetings to creating the best ice cream sandwich afternoon company party. Startups require a special “never surrender” mindset and we are looking for someone who wants to join our merry band. Our client is an early stage company with venture capital and many influential investors that is seeking to disrupt the youth sports space. In less than 150 days on the market, they have gained real traction and attention, already winning an award for their work.

Looking for a self-starter, fast learner, great communicator, who is organized, efficient, practical and has great anticipatory and follow through abilities. We are looking for 2-3+ years of experience. We are hoping to find someone passionate about youth sports (and entertainment) who has drive, energy, grit and resilience. 

You will work most closely with the founder – an accomplished media executive who ran a Studio Television Group – and the co-founder of the company – a highly regarded tech executive who ran mobile games at one of your favorite apps. This tight knit company current has 15 employees, it’s all hands on deck. We are looking for someone who wants to dive in, help out in many ways, learn from an A+ team, and grow with the company. The team manager will work with different departments and disciplines including an engineering and development team building the app; a content team making video and digital content for the app; a business development and marketing team selling the app; and a community and social engagement team. 

Salary is 55-60k plus health and dental benefits. Ideally, you are bilingual in English & Spanish. This position is based at the HQ in Culver City.

Our client is committed to hiring a diverse group of talented people who want to join a high-performance, results-oriented team. The company’s target market is truly global – 1.5 billion kids and parents are involved in youth sports around the world – and our client is dedicated to reflecting the diversity of its audience.

We are looking for a seasoned part time Personal Assistant who has experience with property management to support a young executive in Miami. The position will commence in January, 2023. The ideal candidate is super organized, has stellar tech skills, a high EQ, his/her finger on the pulse of what’s happening in Miami, and minimum three to five years prior experience as a PA in a private home setting. Duties are overseeing a beautiful condo, errands, reservations and pet care (dog sitting, dog walking + TLC). This list is illustrative, but certainly not exhaustive. Please have a “no job too big — no job too small” mindset. The Boss is BUSY and will need help in myriad ways. Pay is via payroll with PTO. Please reach out if interested to tell us why you are the perfect person for this awesome opportunity. Thank you!

Growing boutique investment firm is in need of a bright, motivated, hard working office manager to help with project management and administrative support. You will work with the Director of Client Service to create systems, manage Excel spreadsheets, and manage client paperwork. This is an amazing opportunity for a recent college graduate. The firm is growing and looking for a motivated employee to join their team.

Your schedule will typically be Monday-Friday, 8am-5pm with some flexibility. The office is conveniently located to great lunch spots and has a gym in the building. Starting salary 50k, plus health insurance.

We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates, attention to detail, double and triple checking on things and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, phones, travel, expenses, doctors appointments, coordination with the house and his wife’s PA, etc.

It’s a lovely office in Beverly Hills. There is lots of travel arrangements and putting together itineraries (following the existing template that has been created by the current EA who is leaving after 4 years.) He travels a lot, you are managing the calendar and working as his EA and PA.

The schedule is typically Monday-Friday, 8am-4pm with some room for flexibility. This is for a career EA who enjoys the day to day admin work. Salary is 70-80k DOE, no benefits.

Our wonderful client in Calabasas needs a fantastic NCS to help with their 6 month old baby! Please be able to commit every Friday starting at 11am to Monday at 12pm for 2 months, (72 hour shift,) and then 2 more additional months from Saturday at 12pm noon to Monday at 12pm noon, (48 hour shift.) You will work with a wonderful staff and be very respected. This is a client we have successfully worked with and know they are wonderful to their employees. Please let us know if you are free and your rate! They are paying on a payroll ONLY (on the books.)

*You must be willing to do an antibody test weekly before your shift that the family pays for to ensure no sick employees are going into the house. You will have your own bed and bathroom in the home, and the family has meals delivered for you by Postmates. During your shift you will stay in the gorgeous home only and when your shift is done, the family asks that you continue to self quarantine.

*Please love dogs as the family has 3 adorable little ones and they do like to snuggle if you are open to it!

Wonderful Production Company with a Studio deal seeks an amazing Executive Assistant to run all admin needs for two busy Production Executives. You will get to work on tentpole film projects and get to work closely with the creatives. This is a close knit team and they are looking for a bright, energetic, hard working and positive person to join them. Please be a confident gatekeeper who knows all the players in town. This is an amazing opportunity to grow!

You must have at least 1-3 years of experience supporting an agent or production executive to be considered.

Salary is 60-70k, DOE + health insurance. The company is currently working from home, and plans to go back to the office soon, in the Hollywood area.

We are looking for an incredible estate manager to oversee a gorgeous ranch style property in Beverly Hills. The home is semi formal and 20,000 square feet over a sprawling 2 acres. You will manage a staff of four and prepared to get your hands dirty whenever necessary to make sure this estate is run impeccably. You have demonstrated in your career that you are tenacious, service oriented and meticulous. A background in hospitality prior to your private service would be incredible. You will have mastered budgets, manual creation, etiquette and servicing high net worth families. There is heavy financial work so you will be very skilled with excel spreadsheets as you will be dealing with the financial office.  Computer savvy and tech savvy is very important. Your communication is top notch and you are able to work well under tight deadlines and prioritize what must be done. You are dedicated and loyal to improving and maintaining the estate and principals life. Salary is 90k.