We are looking for an amazing entry level office assistant to help the team at this amazing, purpose driven company based in Century City! They sell to high end Department stores all over the world and also have an online retail portal. This position will be 2 days a week and will hopefully turn into 3 days a week at their office in Century City. The hours will be 9-5 or 10-5 or 9-4.

You will be helping with production, inventory management and get to be apart of a wonderful entrepreneurial team. You will get to join the marketing staff brainstorms. Room to grow and exposure to all aspects of the business!

$18-20 per hour.

Perfect for a college graduate who is interested in fashion, giving back and working with a small, majority female business and again, ENTRY LEVEL! Please be very tech savvy and fluent with Microsoft Office, Google Docs and ideally some familiarity with Adobe.

Please email naomi@thehelpcompay.com if you’re interested and fit the description.

Cutest family, who spends half their life in Hollywood and the other half in the Bahamas, is in need of a brilliant, organized, executive housekeeper. You will be responsible for the maintenance of the property as well as organizing and handling any vendors that take care of the property. You will be paid every week whether the family is in residence or not. They are super lovely, kind, fun and this is a family you will want to know forever! Please let us know if you are interested!
Thank you!

Busy E. side family is looking for a second assistant to work closely with first assistant in managing properties & staff. Second assistant will take the lead PA/EA role for the man of the house who is an entrepreneur in the apparel, spirits & music industries. The position is full time — typically a 40-60 hour work week with FLEXIBILITY required Sunday through Friday. Duties include all aspects of keeping the Principals’ lives running smoothly including heavy calendar management and email correspondence, travel coordination and errands plus shared house management duties with other assistant. We are looking for tech-savvy candidates with high profile exposure, awesome written & verbal communication skills, and positive team attitude with a no-job-too-small mindset. Ideal candidate is also assertive, resourceful & super reliable. Salary is DOE, around $70k per year plus health benefits after 90 days. Please reach out ASAP if you’re a flexible E. side tech savvy PA with entertainment experience (preferably) looking for a cool opportunity. Thank you!

Office Manager – Top Investment Services Firm
A top financial services firm with beautiful West LA offices is seeking a highly organized, articulate and personable Office Manager to join their close-knit team. In this forward-facing role, you will be working to support office operations and client services to drive goals and promote organization and efficiency. You will be an important part of our office team and act as a direct liaison with clients and vendors, ensuring that everyone who comes through the office has a positive experience. Responsibilities range from handling calls and directing clients and guests, maintaining office supplies and essentials, working closely with management to process sensitive documentation and transactions. The ideal candidate has experience in a professional environment and has a proactive approach, a can-do attitude and high standards. We would love to hear from you if this sounds like you!
 
A Day in the Life:
• Maintain a professional and friendly presence at the front desk area, answering and routing incoming phone calls, communicating with clients, vendors, and internal contacts
• Greeting and directing guests and clients, managing conference room schedule along with ensuring a positive guest experience
• Overseeing office maintenance and kitchen supply inventory, maintaining common areas and ensuring cleanliness & organized appearance of shared and common areas
• Acting as a main point of contact with building management on occupancy matters and accounting for shared expense items including parking, validation inventory, access card roster (additions/deletions), and key log
• Responsible for business support systems such as copier, printers, & binding machine, including troubleshooting, maintenance, and repairs when needed
• Assisting Client Service Manager with various operational tasks, client projects, and office events as needed
• Facilitating employee and client meetings, lunches, and meals
• Updating client lists, holiday mailings and gifting, working within a CRM to ensure data and information is updated and accurate

What we’re looking for:
• Applicable experience in administrative support or office management
• Excellent written and verbal communication skills
• Stellar customer service orientation with an engaged, outgoing attitude
• Outstanding organizational skills and attention to detail
• Strong problem-solving and multitasking skills
• Bachelor’s degree preferred
• Proficiency in MS Office 
 
Perks and Benefits:
We have created a company culture complete with:
• Two weeks paid vacation
• Full benefits
• Business casual dress code
• Paid parking
• Hours roughly 8am-6pm
• Salary is $55,000-65,000, dependent on experience

One of our favorite clients needs extra help shipping out holiday orders this week in her office. Open to 3 full days or a half days the rest of the week.

Our client has an accessories company and works out of a WeWorks office near Westfield Century City. She’s a long time client and we know she treats people great, we have been helping her for years! Please let us know if you are free! Must already be vetted by The Help Company to be considered.

The ideal candidate has Executive and/or Personal Assistant experience.

$25/hour, DOE

Our client is the most respectful and kind person! Their office is looking for a full time administrative personnel to work in this amazing practice. This person will handle extensive emails, phone calls and texts and be expected to speak and write with proper grammar and a great personality.

Must also be able to understand billing and financial situations and be able to explain it to patients and collect monies, run financial reports to aid in collections that are due, etc.

Must also be comforting discussing and presenting financial options to patients.

You will be working in a gorgeous brand new office with amazing views! Salary is totally DOE plus wonderful health insurance. This is a Monday-Friday position and we are hoping to find an experienced candidate in the Orthodontic/Dental world who is ready to join a fantastic team!

Seeking an Assistant who has great Executive Assistant skills (calendar management, research skills, amazing communication,). This position is a mix of personal and office tasks. There is a staff already in place that you will work with, so being a team player is must! Salary is on the books.

Looking for someone professional, detail oriented and able to work collaboratively. Must be extremely organized and able to respond expeditiously to diverse assignments. Preferably someone with a strong sense of commitment and kindness, and able to manage sensitive/confidential information with unwavering discretion. The perfect candidate has a recent College degree with a background in art history .
We are also looking for :
•Calendar management; experience with iCal.
•Travel coordination, both domestic and international.
•Ability to work as member of the home and office team. Ensure accurate communication of schedule, in addition to reviews of upcoming appointments and plans.
•Tech savvy and able to manage email accounts, trouble shoot if something isn’t syncing, and proficient in Microsoft Office.
•Research and oversee aspects of special projects like organizing upcoming election information. A plus if you keep up with what is happening in the world and stay current with the news.
•Support current staff with house management, communicate with vendors, oversee maintenance projects when necessary.
•Administrative tasks such as file organization.
•Running errands, purchasing gifts, ordering items online, etc.
Please be comfortable working over Thanksgiving , Christmas and New Years season as this a very busy time for this office. You will have sick days and 5 major holidays off with pay.

We are looking for someone who has maturity and experience, extreme comfort with technology, and phenomenal at communication with a sophisticated audience. This position will be an outbound communication role, so you must be of service, eloquent with verbal and written communication and understand how to be very patient while still having great follow through and understands sales. You will work as a team with the in bound EA who is servicing clients, so you must enjoy working as a team, and you be cross-trained to cover for each other.

Please have at least 5+ years of experience, a college degree, and a can do attitude. You must be extremely tech savvy and not be afraid to google something if you do not know the answer.

We are looking for an EA who can handle the following tasks:

1) Accounts Receivable – we have a fairly minimal amount of accounts receivable, so the lens of this function has to be seen as a retention position. We have a recurring revenue business, so accounts receivable is created when a credit card declines. If we are not able to get an updated credit card and satisfy the outstanding item, we lose the client. So the successful candidate would have a proven ability to communicate and a sharp mind to explain a complicated service.

2) New Work Coordination — following up on inquiries from clients and potential clients regarding new services. This needs to be handled tactfully and in a non-salesy way. Our clients reach out to find out how much it might cost to form a new corporation. We want the EA to call to make sure that the client received the quote generated by the attorney and offer to set up a call with the attorney if there are questions, etc.

3) New Work Assist – we need some help with follow up, obtaining name reservations and basic assistant work. This requires no legal background.

This is an excellent opportunity for the right candidate. They have exceptional benefits and compensation. This is an in-house position (no telecommuting) and no overtime is expected. Working hours are Monday-Friday, 9AM – 6PM with occasional compensated overtime. Salary is 65-75k, DOE.

Ready to hire as soon as the right person is available!

This is an incredible company that has a track record of promoting talent within the organization! This company works very hard to manage various apartment buildings, investments and hotels all across the US.

You will be in charge of coordinating travel, meetings, calls, meals and more for your President. In addition you will do some simple support for two other executives when needed. This is an amazing company that really respects hard work and loyalty! You will also have the chance to travel with the President to some on-site meetings to oversee notes and organization and be the backup for the CEO’s EA which includes private air travel.

If you are interested in real estate investments and property management, this is one of the BEST companies to be apart of!

Hours are Monday-Friday, 7:30am-6pm, based on your boss’ schedule. Excellent health insurance, 401k, vacation/sick days/holidays.

Starting salary 65-75k – ready to hire!

Our client is a very intelligent and kind person. He has spent his career doing his own schedule and many other tasks, but his family finally convinced him to hire an assistant to help make things run more efficiently and free up his schedule to spend time with adult children and grandchildren.

This is a great position! You will help with scheduling, some house management, gifting, vendors, research, travel arrangements, and more some other personal needs, all out of the office. Your new boss has been working with some of his employees for 30+ years, it is a very tight knit group and they are looking for a lovely person who appreciates longevity!

Please be very comfortable with PC & Apple computers, all of Microsoft Word and general tech savviness. It is a lot of emails and spreadsheets.

Schedule will be Monday-Friday, 9am-5pm. Salary offered is 80-100k, DOE plus wonderful health insurance and a company 401k.