We are looking for someone who has maturity and experience, extreme comfort with technology, and phenomenal at communication with a sophisticated audience. This position will be an outbound communication role, so you must be of service, eloquent with verbal and written communication and understand how to be very patient while still having great follow through and understands sales. You will work as a team with the in bound EA who is servicing clients, so you must enjoy working as a team, and you be cross-trained to cover for each other.

Please have at least 5+ years of experience, a college degree, and a can do attitude. You must be extremely tech savvy and not be afraid to google something if you do not know the answer.

We are looking for an EA who can handle the following tasks:

1) Accounts Receivable – we have a fairly minimal amount of accounts receivable, so the lens of this function has to be seen as a retention position. We have a recurring revenue business, so accounts receivable is created when a credit card declines. If we are not able to get an updated credit card and satisfy the outstanding item, we lose the client. So the successful candidate would have a proven ability to communicate and a sharp mind to explain a complicated service.

2) New Work Coordination — following up on inquiries from clients and potential clients regarding new services. This needs to be handled tactfully and in a non-salesy way. Our clients reach out to find out how much it might cost to form a new corporation. We want the EA to call to make sure that the client received the quote generated by the attorney and offer to set up a call with the attorney if there are questions, etc.

3) New Work Assist – we need some help with follow up, obtaining name reservations and basic assistant work. This requires no legal background.

This is an excellent opportunity for the right candidate. They have exceptional benefits and compensation. This is an in-house position (no telecommuting) and no overtime is expected. Working hours are Monday-Friday, 9AM – 6PM with occasional compensated overtime. Salary is 65-75k, DOE.

Ready to hire as soon as the right person is available!

This is an incredible company that has a track record of promoting talent within the organization! This company works very hard to manage various apartment buildings, investments and hotels all across the US.

You will be in charge of coordinating travel, meetings, calls, meals and more for your President. In addition you will do some simple support for two other executives when needed. This is an amazing company that really respects hard work and loyalty! You will also have the chance to travel with the President to some on-site meetings to oversee notes and organization and be the backup for the CEO’s EA which includes private air travel.

If you are interested in real estate investments and property management, this is one of the BEST companies to be apart of!

Hours are Monday-Friday, 7:30am-6pm, based on your boss’ schedule. Excellent health insurance, 401k, vacation/sick days/holidays.

Starting salary 65-75k – ready to hire!

Our client is a very intelligent and kind person. He has spent his career doing his own schedule and many other tasks, but his family finally convinced him to hire an assistant to help make things run more efficiently and free up his schedule to spend time with adult children and grandchildren.

This is a great position! You will help with scheduling, some house management, gifting, vendors, research, travel arrangements, and more some other personal needs, all out of the office. Your new boss has been working with some of his employees for 30+ years, it is a very tight knit group and they are looking for a lovely person who appreciates longevity!

Please be very comfortable with PC & Apple computers, all of Microsoft Word and general tech savviness. It is a lot of emails and spreadsheets.

Schedule will be Monday-Friday, 9am-5pm. Salary offered is 80-100k, DOE plus wonderful health insurance and a company 401k.

We are looking for an exceptional lovely, smart and pro-active person that is interested in working in the industry. Please see job description below – if you are interested, please send cover letter and resume!

Job Description
This position will serve as a representative of the CEO while interacting with individuals at all levels of the organization, as well as high-level external contacts, and will need to develop effective working relationships with colleagues across the firm. In all work, this role manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required. Please note that this role will also provide support for Chief Creative Officer/Founder.
The role is will be likely be hybrid until 2021.
Skills and qualifications
• Must be confident, personable and calm.
• Must have the ability to be detailed oriented while being a multi-tasker.
• Requires critical thinking and exceptional problem-solving skills.
• Will have strong written and verbal communications.
• Organized and the ability to prioritize tasks will be crucial.
Duties
• CEO + CCO support
• §  Manage the schedule, scheduling and plan travel (currently limited)
• §  Takes detailed action item notes for distribution post meeting, maintains and follows up on all
action items
• §  Act as point of contact for CEO & CCO for all internal employees and external clients.
• §  Creating and maintaining cross-departmental relationships to enable leadership success
• §  Meeting preparation and follow up: review upcoming meetings and ensure the CEO has all the
info necessary.
• §  Preparation for bi-weekly Town Hall meetings
• §  Please note that this role currently does not handle calls but will likely change as workflow
changes.
• Select Client Management – Consultative clients who are serviced out of the office of the CEO
• §  Responsible for tracking all active client’s projects in the agency
• §  Track all agency activity assigned to monthly retainer items and partner with finance in
preparing the monthly report
• §  Facilitate client requests such as materials requests, corporate reel updates, website updates
• §  Attend weekly client meetings
• §  Coordinate Studio requests on behalf of clients such as prop, wardrobe or talent information
• §  Coordinate with production units on active projects when necessary.

Thoughtful, detailed oriented Property Manager needed for a Historical building near Downtown LA. The property acts as a creative hub for Creative Production Offices, Restaurant and more. We are looking for someone who will be excited to take great care of the building and tenants. You will be the person that everyone goes to for their requests so you must be great at problem solving, multitasking and acting as a great concierge.

We would love someone who already has some property management skills or some commercial real estate knowledge. It would be great if you have some entertainment industry experience, or HNW private family estate experience – the person who will succeed best in the position is extremely detail oriented, thoughtful, resourceful and a great researcher. You are handy and tech savvy. You can replace light bulbs, coordinate with a General Contractor for a construction project, greet guests and put in place systems to make the building run more efficiently – including a maintenance manual.

This is a great building with so many interesting projects to keep you busy.

Salary is DOE + benefits + paid time off.

We’re a small family office team of 8, but we’re planning to grow tremendously this year! There is great potential for growth for the right person, with an eager attitude to accomplish many tasks in a tight turn around, assist with various projects and support members of the team when needed.

Full time position: 40 hours/week
Hours: 8:30am-5:00pm
Salary: 40k
 
Daily responsibilities include: Greeting hosts, offering beverages, answering phones, maintaining our kitchen/food inventory/office supplies, opening and distributing mail, sending Fedex, assisting with other general administrative needs.
 

This is an extraordinary opportunity to learn from an industry leader and be the right hand! You must have exceptional references and least 5+ years working as an EA and hopefully at least half of those supporting a C-Level Executive. We would love to meet someone that has very fast paced experience, ideally, a talent agency for at least a year. Please have a stellar work ethic, be tech savvy, a desire to get things done before your boss can even think she needs them and be a calendar wiz. You will have all of the typical admin duties in addition to project management and speaking on your bosses behalf. You will be managing a 2nd EA so we are hoping you have experience working on a team. An interest in sales/marketing/beauty industry is a must! 

Salary is 70-100k DOE, an annual bonus, health insurance, 2 weeks paid vacation, major holidays off/paid and a 401k!

Brilliant Philanthropist and former Diplomat is in need of an excellent Executive Assistant to keep her world running smoothly. You will be working in a beautiful home office in Bel Air managing all business and philanthropic efforts of your new boss. This is an opportunity for an Executive Assistant with a service minded heart to support a wonderful boss making a difference in the world. You will love managing a dynamic calendar based on lunches with Ambassadors, volunteer trips to Africa and fundraisers for a myriad of causes. Your day to day will include letter writing, calendar management, travel arrangements, event planning, coordinating with household staff and interacting with many interesting people from politicians to artists and more.

The perfect person has 3-5+ years of experience supporting a busy Executive, a college degree, fantastic written and oral communication, strong computer skills and a compassionate heart. You love crafting thank you notes and researching the most efficient travel hacks. Your new boss often has family and friends coming to visit and you enjoy greeting everyone with kindness. Ideally, you have also worked in a home office before. Familiarity with supporting a boss who sits on several boards and understanding the intricate details that go into managing all of their engagements and travel is essential, plus great anticipation skills.

Salary is DOE, we want to find the perfect person. Your schedule will be typically be Monday-Friday, 11am-7pm. This is truly a wonderful opportunity, and our client is ready to hire the right person!

We are looking for an experienced, savvy, and hardworking EA who has supported senior level Agents or Executives. This is an incredible opportunity to learn and grow. You will be the gatekeeper for a very accomplished Executive who works with Film, TV and Commercial campaigns. You MUST have experience on a top-tier and extremely busy desk and have the best follow through, anticipation and organizational skills. We are looking for minimum 3-5+ years of experience from CAA/UTA/WME or a comparable assistant training program. Send resumes to lajobs@thehelpcompany.com – we will only respond to qualified candidates for this role. Salary is 60-80k + benefits

Generous and kind CEO is in needed of a true C-Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful CEO and organization. This position will be in the office, Monday-Friday, typically 8:30am-5:30pm.

This position is salaried, with a rich benefits package of medical, dental & vision insurance plus a 401k!

Executive Assistant, Office of the Family

Position Summary: The Corporation is a family business wholly owned by the Family. The Office of the Family requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity, and maintaining confidentiality. In addition, this individual should lead with authenticity, curiosity, autonomy, and the ability to connect with others.

The Executive Assistant will work with executives, family members, administrators, and other professionals across the organization as well as residential staff and third-party contractors to undertake a process-based approach to work, enact operational excellence, and consistently meet and exceed expectations. This professional will demonstrate an ability to lead with business judgment and discernment and exercise considerable discretion.

Responsibilities:

General Administration:
Build, supervise, and operate the administrative function for the family office. Structure the family office administrative function to support multiple generations of family members.
• Respond in a highly efficient, flexible, and personable way to a variety of tasks
• Manage incoming and outgoing office communications
• Document management
• Calendar management
• Plan, negotiate, and secure all necessary office resources and requirements
• Manage subscriptions and memberships
• Keep contacts up to date

Concierge services
Arrange all aspects of experiences and personal business for the family:
• Arrange all aspects of world class travel experiences for the family and invited guests throughout the year
• Manage company resources for the family and Corporation members, including residence access, theater passes, sports event tickets, etc.
• Assist in planning and executing family events
• Manage all aspects of procurement for family and family office
• Manage medical bills, insurance coverage, reimbursements, and other related health care items for the family including proactively scheduling annual check-ups and other medical appointments

Financial Management
Work with family accountant, Corporation tax and accounting, and family members to:
• Meet the day-to-day financial needs of the family
• Administer expense reports
• Coordinate personal charitable giving
• Coordinate with the tax department on tax compliance and needs
• Manage personal and property insurance (US and UK)
• Assist with estate planning work with outside attorneys and internal tax resources
• Assist with processing vendor payments

Residential Management
• Work with family, the Director of Residences, and house staff in the maintenance of the family homes
• Maintain accurate records, calendars, files, contact information, and house binders

Necessary Experience and Skills
• Minimum of ten years’ experience as an executive assistant or personal assistant to the CEO of a significant enterprise
• Bachelor’s degree
• History of using technology as an enabler, with proficiency in Office 365 applications
• Initiate a continuous process improvement approach and systematically deploy best practices in office administration
• Maintain a forward-thinking stance to stay ahead of the things that need to happen and lead business operations, rather than simply being responsive to requests
• Process mastery:
 Make merit-based decisions, both individually and collectively
 Foster a disposition for process building and systems thinking through every task and project
 Work to ensure that all aspects of work are transparent and not person-dependent.

Success Patterns
• Build systems and structures to reduce dependence on any one person and to enable others’ autonomy
• Demonstrate a high level of partnership, collaboration, proactivity, and autonomy; avoid projecting self-importance or the need to control
• Understand preferences and tastes
• Lead with suggestions and solutions
• Perform small tasks quickly so they do not require further inquiry
• Organize and prioritize work independently, delegate tasks and projects as appropriate
• Deploy excellent written and oral communication skills, including grammar and syntax
• Pay attention to details
• Maintain a high standard of etiquette and professionalism in representing CEO and family
• Exercise considerable discretion and maintain appropriate confidentiality
• Demonstrate a drive towards self-development and a desire to help others develop