Warm family in Malibu is seeking a full-time house manager personal assistant to work out of their home in Malibu (Point Dume). Though there will be times when the candidate is required to start or finish later, the schedule will typically be 9am-5pm Monday through Friday. This role is based on-site at the 7,500 square foot home, which is set on an acre of land. There is no option to work remotely at this time.
 
Responsibilities will include; identifying and correcting maintenance issues in the home by engaging the appropriate contractors, managing landscapers and other external vendors, overseeing other staff which includes a housekeeper and nanny, assisting with scheduling booking meetings for the principal, party planning and organization (roughly 4 times per year), traveling with the family (less than 14 days per year), collecting financial information from various sources as requested by accountants bookkeepers, remotely managing three other properties (in Aspen, San Francisco, and Mammoth), helping family friends colleagues book time in the family’s homes and private clubs, assisting with travel arrangements when required, organizing basic maintenance and cleaning of the family’s vehicles, disposing of unneeded items via charity or eBay, and more.
 
Candidates should be positive, efficient, and solutions-focused, and superbly organized.  They should also be able to prioritize multiple simultaneous tasks and have experience of basic Excel Google sheets. The family have two young children and a dog, so the household is naturally less formal and candidates must enjoy being part of working around a family who, in turn, value an intimate, happy staff longevity. The family are offering the successful candidate a salary of $115k, commensurate with experience.

High profile celebrity client seeks long-term house manager and family assistant. The home is about to go through the second phase of an extensive remodel requiring a highly organized individual who can project-manage and keep the home-front running like a well-oiled machine. There’s a long-time Assistant, Nanny, Housekeeper and Contractor in place so please be a team-player! The home is not too large, but it’s busy! Candidates should be reasonably tech-savvy and comfortable troubleshooting computers, televisions, printers and the like — as well as using apps for security and to manage various smart-home features. There are two school-aged children in the home and while there are no direct childcare responsibilities — candidates should be kid-friendly and willing to help with kid-related coordination. The new hire will likely start in mid-September for two weeks of training with the person who will transition from this role but will stay on with the employer. Position requires flexibillity and travel!

Pay is up to approximately $45 hour DOE plus a stipend for medical insurance and paid time off. The ideal candidate is very discreet and has minimum 3-5 years prior experience supporting a similar household, excellent references and a clean background. Please reach out if interested. Thank you!
Full on job description below

• Managing relationship with contractors, landscapers, weekly outdoor maintenance teams including pool and gardeners
• Acting as a project manager for large scale remodels and renovations
• Monitoring efficiency and functionality of systems such as AV, Security, Internet, to misc tech such as TVs and house iPads
• Managing interior design change requests cleaning requests, as well as appliance maintenance and any requests from housekeepers for supplies, and requests from nanny for kid-related needs
• Interfacing with agencies like DWP or Spectrum should any maintenance issues arise
• Preparing home for family’s return from trips along with Nanny and housekeepers
• Managing any moves such as hiring movers, overseeing packing and unpacking, occasionally visiting the storage unit as needed
• Being at the home to greet any vendors or technicians, or other personnel to act as a face for the family home when needed
• Occasionally collecting things like dry cleaning, groceries, prescriptions, other misc. pick-ups on behalf of family
• Monitoring security receiving packages while the family is out of town

Wonderful client in West Hollywood seeks a new full-time Assistant and House Manager to help manage every aspect of her busy life!! She is specifically looking to hire a candidate who lives in or near West Hollywood, had very long tenures in previous positions, has excellent credit, a clean background report, strong references and tech skills, and experience booking complicated travel. It’s a bonus if you are a dog lover because there will be some pet care duties too along with light bookkeeping, calendaring and project management skills, gracious gate-keeping and so much more! If you meet the minimum requires (please re-read description above to ensure) — please reach out asap with your hourly. Thank you!!!!

Job Description:
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications
• Maintaining comprehensive and accurate records
• Performing minor accounting duties or working with business managers and accountants if and when applicable.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls and emails in a polite and professional manner
• Welcoming visitors when working in house and identifying the purpose of their visit before directing them to the appropriate project
• Managing the calendar, including making appointments and prioritizing the most sensitive matters
• Book reservations for restaurants, appointments with personal trainers and wellness technicians, and keep a schedule of daily appointments.
• Sort and triage mail; maintain e-mail and other address directories
• Schedule and assist in hiring staff as needed
• Create a log of vendors to contact for proper care of furniture, finishes, or objects in homes
• Take inventory and supervise proper care of household inventory, personal wardrobe and accessories
• Transcribe source material from conferences, prepare documents for Blue Chip Foundation.
• Determine priority of matters of attention; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the teams advised of time-sensitive issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, mail overnight packages, copying, filing, and email messages.
• Receive packages and local deliveries. When applicable, return items to stores or arrange pickup with couriers
• Manage ongoing projects at various homesites and work with the property managers there to ensure project completion and success.
• Work with plane management company to ensure plane is clean, stocked with proper refreshments and catering, and equipped with all bedding for travel
• Compose and prepare letters relating to routine correspondence for signature.
• Managing correspondence between owners and team when owners are away
• Help schedule necessary appointments for the dog and Pax as needed
• Create riders for protocol for events and operation of outside entities and people in home.

Requirements
• Ability to travel on occasion
• US citizen or work permit
• Working vehicle and insurance
• Must pass a background check
• Valid drivers license
• Previous job experience as an administrative, personal or executive assistant
• Excellent written and verbal communication skills
• Arranging property repairs with current property managers
• Personal errands
• Ensuring owner requests are carried out.