Family with school aged children and a full time staff of eight needs you to keep them organized! This dynamic household often entertains, and since they are in the industry, things often change at the last minute. We need a service oriented manager who is excited to keep this estate running smoothly. You will be in charge of hiring, training, schedules, vendor management, events, dinner parties and more. You will be on property Monday-Friday plus some nights and weekends as needed for events. We need someone who loves the service business and excels under pressure, some hospitality experience would be a plus here! Bonus if you are bilingual. Must be fully vaccinated and boosted for Covid and able to work long hours when needed. Please let us know why you are the perfect person for this opportunity! Ideally we would like to see you have at least two Estate Management positions under your belt, are tech savvy, savvy about luxury lifestyles, and are looking for a long term placement.

We are looking for a true estate manager who has had longevity in their positions, experience in managing staff, and someone who takes command of the homes and properties. Job entails travel , scheduling, gift buying and many more executive assistant duties. Candidate must be willing to work long days and travel . We are currently looking for an absolute professional, someone who can prioritize and delegate. You will go above and beyond for this family and be loyal. The family loves to entertain, so being in charge of dinner parties and events would be wonderful.
Salary DOE and full benefits.

We are looking for a Domestic Minded couple in NJ. There is an Estate Manager, so this is not a management job. We are looking for a housekeeper who can cook, and a house man who can help manage the cars as well as assist the Estate Manager with labor intensive duties around the property.

Housekeeper should be a good cook (not a chef) and also be great with laundry and ironing.

Couples must have a minimum of 4 years recent experience working together in a home. Must speak perfect English and have references we can call.

The client has two dogs, must love dogs!

Schedule is Wed-Sun.

Salary DOE, $120k.

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a House Manager in the Hamptons.

Ideal candidate will have a minimum of 10 years recent full time experience working as a House Manager. You will be overseeing a staff of 5, and working with the Estate Manager in LA.

We are looking for a polished, elegant candidate who can keep the home running year round. The client loves people who have an eye for style, and focus on attention to detail.

This is a summer and holiday property for the family. When they are in town, it is very busy with extended family members! You should be able to thrive in a fast paced environment.

Hospitality background is a bonus! We would love someone who has run a 5 star hotel, and understands the service industry. When the family is in town, they like to host parties and dinners. Someone who loves to plan events and is highly organized is the perfect person for this job!

Local Candidates only please!

Schedule is M-F, 9-7p with flexibility to work nights and weekends as needed.

Must have college degree.

Salary DOE.

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking a professional, career House Manager for a nice and generous family in Woodside.

Candidate MUST speak fluent Spanish as you will be managing a team of approx 6 employees – some of who do not speak English.

Must love animals! The family has 3 dogs, 2 cats and cows, horses, llamas and chickens!

This is a gorgeous property in Woodside with a 6000 sq foot home, 2000 sq foot guest home, barn, and two pools!

Your daily responsibilities will be to manage each family member’s calendar (Mr, Mrs and 2 teenage kids), as well as manage the household staff, and correspond with the Mr’s executive assistant at his office.

Schedule is M-F, 9-7p with flexibility to work nights and weekends if there is a political or business event.

Must have a minimum of 7 years full time experience working as a House Manager for a HNW family.

The family loves to travel, and once the travel sanctions are lifted, they will ask you to travel ahead of them to set up their rental homes 2-3 times per year.

Local Bay Area candidates only please!

Salary DOE, $150k+ plus full medical benefits.

Please send professional resumes to: sfjobs@thehelpcompany.com

An active Manhattan family seeks an experienced, service-oriented House Manager to help manage their Southampton home. This is a live-in position (own separate one bedroom cottage) requiring the utmost of flexibility specifically during the summer months and as needed throughout the year. The ideal candidates will take pride in, and find joy overseeing and working within a lively and fun formal home.

Duties include but are not limited to:

• Executive housekeeping duties; a solid foundation in fine home management and adept at managing a long-standing housekeeping team
• Laundry, ironing + fabric care
• Provisioning + managing of appropriate levels of household stock
• Light kitchen duties
• Overseeing and running service during formal + informal dinner parties
• Awareness of five-star level of guest service; able to anticipate every guest need
• Basic handyman skills; ability to oversee small fixes
• Basic knowledge in landscaping and grounds care
• Vendor management
• Errands, as needed
• Dog care, as needed

Ideal candidate will have a minimum of 5 years work related experience, with Excellent references (local references would be a major bonus!), strong problem-solving skills, anticipatory in nature, exceptional organizational skills.

Candidate must be fluent in English and have a valid NY drivers license.

Salary DOE!

Please send professional resumes to: nycjobs@thehelpcompany.com

SUMMARY:

Prominent family looking for a meticulous estate manager to spearhead all operations and upkeep of estate. In this role, you will be required to oversee the daily operations of the estate and the family.

The candidate will work closely with the owner to have a clear understanding of preferences and taste to properly supervise and implement processes that are coherent with the owner’s expectations. Qualified candidates can work independently and can multitask to oversee a myriad of responsibilities and an ever-changing list of priorities.

JOB RESPONSIBILITIES:
• Regularly meet with the owner to discuss plans, events, and general estate requirements, and act as point of contact for owners, providing updates on household activity, scheduled maintenance and state of staff
• Complete oversight of estate; maintaining consistency of standards, procedures and services
• Establish friendly relationship with children and assist in scheduling and executing their activities
• Order and maintain personal stock for principals and children of toiletries, clothes, travel supplies, clean supplies, food, beverages and snacks
• Organize, pack, ship and receive deliveries and packages for household
• Oversee all events and dinner parties, including coordinating with guests and their preferences, event set up and take down, working as a team with chef and sommelier
• Assist with packing for family trips, including organizing luggage, passports, working with guests, etc.
• Contact, screen, propose and oversee vendors, including comparing multiple bids and track budget of projects
• Negotiate and manage contracts, supervise work and review invoices
• Supervise and coordinate on-site activities and provide day-to-day direction of staff
• Prepare realistic plans to address needs and conduct regular walkthroughs of daily checklist
• Work with, schedule, supervise and upkeep of maintenance schedules for household vendors: landscapers, HVAC, electrician, plumbing, etc.
• Supervise construction and renovation projects from design to coordination of schedules, inspections during various construction phases, minoring permits and daily oversight of contractors, ensuring that projects are executed in accordance of designs, budgets, schedules and take appropriate action to minimize impact of deviations
• Review and train staff (hotel-style attitude and discretion are key) and keep accurate records of all employees, such as recruitment, training, orientation, termination, coaching, reviews, schedule
• Demonstrate high-end design sensibilities and appreciation of aesthetic quality
REQUIREMENTS:
• Minimum of 10 years’ experience as an estate manager, with previous experience in both hotels and households
• Must love dogs, children, and have experience managing busy school and activity calendars, as well as keeping up to date medical records, coordinating routine appointments, having emergency kits, veterinarian appointments, etc.
• Sensitive to pricing and cost for all purchases
• Strong network to assist with filling vacant positions
• Strong administrative and operations experience, including hiring, firing, supervising staff, managing expenses, P/L, QuickBooks (or an alternative accounting program), payroll, human resources, NDAs, etc.
• Demonstrated experience of overseeing contractors, including obtaining bids for jobs, and managing multiple simultaneous projects
• Possess superior organizational, process and time management skills
• Outstanding references from both current and previous employers
• Flexible scheduling with an availability to work overtime and weekends as needed
• Valid driver’s license with a perfect driving record
• Candidate must exude high EQ, integrity, reliability and trustworthiness
PERSONALITY PROFILE:
• Hard working
• Tidy
• Flexible
• Calm under pressure
• Organized and thorough
• All-rounder and team player
• No ego

Incredible Family in Beverly Hills needs an experienced House Manager. Duties include the following:
amily Asset Management
◦ Management & facilitation of upgrades & repairs
◦ Vendor & contractor management
◦ Creation & implementation of House Manuals
◦ Manage & monitor AV & networking systems
◦ Security & alarm system management
◦ Maintenance & care of surfaces, carpet & upholstery
◦ Management of safety procedures & medical/first aid including staff training & signage
◦ Management of emergency items including fire extinguishers, generator, emergency packs & containers
◦ Stock & replace house items as needed
◦ Vehicles – service & maintenance, purchases & sales, insurance & registration
◦ Manage & facilitate purchases of family assets e.g. art, boat, water toys, additional properties & other high value assets

Staff Management (6 Domestic Employees)
• Staff scheduling – weekly schedules, sick days, holidays, paid leave, unpaid leave
• ADP Payroll
◦ Weekly payroll
▪ Management of staff submitting hours via timesheets
▪ Pay stub distribution
▪ Reimbursements
• Recruitment & hiring
◦ Interviewing
◦ Trial & training
◦ New employee paperwork processing & add to ADP payroll
◦ Termination of employees
▪ Severance
▪ Release
• Manage staff documents & CA Employee signage
• Staff training, performance review, quality control
• Creation & implementation of all employee processes including, but not limited to, departmental to do lists, checklists, shared calendars, Family fact sheets, handover procedures, lines of communication and more
• Annual/as needed training in CA Employment Law to continue to adhere to legislation

Budget Reporting & Account Management
• Staff CC account management
◦ Monthly statement categorizing & reconciling with receipts
◦ Receipt sorting & filing
◦ Monthly receipt scanning
• Bank account reporting
◦ Monthly reports to Bookkeeper
◦ Management & reporting of petty cash
◦ Management & reporting of Authorized Signer check book
• Budget management & reporting
◦ Working closely with Family’s financial team
◦ Monthly budget review meetings with Principal & bookkeeper
◦ Ongoing oversight of Family’s spending & budgets
◦ Ongoing spreadsheet management & maintenance
◦ Yearly budget reviews

Family Travel
• 15 – 20 trips annually – nationally & internationally
• Travel coordination & bookings – flights (private & commercial), accommodation, meals, staff, nannies, itineraries, guides, greeters, transport and more
• 24/7 availability & support during family travel as needed
• Management of Family & nanny travel documents – passports, G.O.E.S.
• Oversee & assist nannies in management of kid’s travel needs

Family/Personal
• Family medical support e.g. procedure scheduling, insurance approvals, liaising with family’s doctors & specialists
• Facilitate family meals
• Send & deliver gifts as needed
• Errands & purchases as needed
• Oversee & facilitate management of children’s items, schedules, travel & preferences
• Management of family accounts & devices
• Pet care & management

Events
• Provide support in planning & execution of small to medium sized family events on & off site
◦ Vendor sourcing & management
◦ Support staff, in & out of house
Family is looking for a special someone who is very experienced, dog and kid friendly, as well as a fully vaccinated candidate. Salary DOE , health insurance , 401 K and PTO included. You will be working between family office and the family home. Must be fully covid vaccinated drive, and have a car and be located in Los Angeles.

Very special and high profile client in Malibu is looking for a TEMPORARY Project Manager/House Manager for approximately eight weeks starting immediately. The home is not large (3,500 square feet) and is near Point Dume. It’s currently under renovation and requires oversight and stem-to-stern project management. Candidates MUST have experience with renovations as we need someone who can keep an eye on everything and act as an owner’s representative and General Contractor liaison. This position is all about fine tuning the amenities, getting furniture in, managing the house, keeping an eye on BUDGETS, working with designers, coordinating a move & etc … You will work under the main Estate Manager for the family. There may be an opportunity for this position to grow or last longer than the anticipated eight weeks. The ideal candidate is meticulous and organized with high profile exposure and project mgmt/renovation experience and is comfortable with working with budgets. Please reach out if interested. Thank you!