We are helping our Cleveland, Ohio client find an excellent executive personal assistant. He is a busy CEO that recently had some health issues arise, so he is looking for someone who can help manage both aspects of his life. Please see below for the job description from the client:

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Schedule and manage the calendar for conferences, depositions, trials and travel arrangements.
• Occasional travel with CEO.
• Manage email communications and maintain organized digital and paper files, while occasionally drafting, proofreading, editing, and organizing correspondence, reports, and other documents
• Assist with the purchase of necessary office and home supplies, within the limits prescribed
• Communicate professionally with attorneys, business associates, healthcare providers, and other contacts
• Track deadlines, prioritize tasks, and anticipate needs
• Integrating work calendar with personal calendar to ensure no overlap between appointments

PERSONAL CARE RESPONSIBILITIES:
• Assist with morning or evening routines, including showering, dressing, hygiene, and grooming (these tasks may be delegated to a special a.m. and p.m. caregiver. The decision-making is in process and is something that can be discussed.)
• Provide transfer and mobility assistance as needed during day
• Help ensure a safe and comfortable home environment
• Offer companionship while supporting independence
• Assist with light housekeeping, food prep, and other tasks related to the client’s care
• Assist as needed with at-home physical and occupational therapy
• Provide transportation with client’s vehicle to different appointments, meetings, errands, etc.
• Accompany clent to corporate headquarters nearby

KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of office management systems and procedures.
• MS office (Excel, Word, PowerPoint, Outlook)
• Outstanding organizational and time management skills
• Ability to multi-task and prioritize daily workload
• Excellent verbal and written communication skills
• Ability to travel via private or public transportation, with occasional overnight or multi-night stays
• Understanding of decorum, appropriate dress and presentation skills
• Ability to interact with all levels of clients, professionals such as doctors and attorneys with suitable competence

Send us your resume along with your hourly requirement if this is the perfect job for you! heather@thehelpcompany.com

A well-known actor based in Austin is looking for an exceptional Personal Assistant to become an integral part of his busy life and team. This is a wonderful long-term opportunity—the previous assistant remained in the position for many years.

The ideal candidate is highly organized, polished, discreet, and always thinking several steps ahead. You will travel with the principal, oversee a demanding and ever-changing calendar, coordinate travel, pack and unpack luggage, and make sure hotel rooms and residences are stocked and prepared before every arrival.

You will also supervise and guide two runners, so previous management experience and the ability to delegate thoughtfully are important. We are looking for someone who can lead a small team while remaining hands-on and happy to manage both the big picture and the smallest details.

Responsibilities include:

Managing a very busy professional and personal calendar
Coordinating domestic and international travel
Traveling with the principal as needed
Packing and unpacking luggage
Preparing and stocking hotels and residences
Anticipating needs before, during, and after travel
Supervising and directing two runners
Handling last-minute changes calmly and efficiently
Maintaining complete confidentiality and discretion

The ideal candidate will have significant experience supporting a high-profile individual, executive, or entertainment professional. You must be flexible, resourceful, emotionally intelligent, and comfortable working in a fast-paced environment where schedules can change quickly.

Compensation: $150,000 annually, DOE
Benefits: Health insurance and 401(k)

Ideally you have entertainment or experience supporting a individual with a high profile life! The client is open to offering a RELOCATION package for the right person!

Please email naomi@thehelpcompany.com if you are the right person for this great job!

*Local candidates only*

A private family based in Miami is seeking an experienced, highly organized, and discreet Personal Assistant to provide comprehensive day-to-day support to the principals and their household.
This role requires exceptional attention to detail, strong judgment, and the ability to anticipate needs in a fast-paced, ever-changing home. The ideal candidate is polished, proactive, and thrives in a service-oriented, high-expectation setting. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.

Responsibilities:
• Work with the executive support team to help manage calendars, scheduling appointments, meetings, and personal commitments
• Assist with coordinating domestic and international travel, including itineraries, accommodations, transportation, and on-the-ground logistics
• Handle personal errands and requests with a high level of efficiency and discretion
• Anticipate principals’ needs and proactively resolve issues before they arise
• Help support day-to-day household operations by working closely with the household staff
• Assist with coordinating and overseeing vendors and service providers (maintenance, repairs, deliveries)
• Assist in maintaining household systems, schedules, and organizational standards
• Gift buying
• Handling all incoming and outgoing package deliveries
• Arrange restaurant reservations, event logistics, and social engagements
• Coordinate family activities, guest stays, and special requests
• Assist with preparation for events, entertaining, and guest visits
• Coordinate logistics for small gatherings and larger functions

Characteristics for Success:
• Minimum 7plus years’ experience as a Personal Assistant or Executive Assistant for a private household
• Unquestionable ethics and integrity and a strong sense of commitment
• Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
• Calm under pressure and solution oriented
• Detail obsessed and exceptionally organized
• Flexible, adaptable and “no task too small” mindset
• Excellent written and verbal communication skills
• Mac tech-savvy with proficiency in calendars, email, and organizational tools
• Service approach with a strong sense of accountability, empathy and humility
• Self-motivated

If this sounds like the dream job for you, send us your resume! heather@thehelpcompany.com

Starting salary is 100k plus medical, dental, vision
PTO and sick days