We are helping a very busy CEO find the best EA. Things are ever changing in this role, so being flexible and able to effortlessly roll with the punches is very important for success here! Tons of calendar management, working out of a home office, working with a staff, strong knowledge of private aviation and international travel is very important in this role. Keeping track of expenses, working with attorneys and accountants, track mail, renewals, insurance, important deadlines, gifting, make sure important dates stay fresh on the client’s mind, recruiting for the family office, event planning and anything else that might arise! Every day will be different here!

Monday – Friday, 11-7…available after on weekends if an emergency arises

Benefits include:
Medical, dental, vision
401k with a match
Company stock
2 weeks pto
sick days

Salary is 110-135k, depending on your experience and skill set

Send us your resume if this is the perfect job for you! heather@thehelpcompany.com

We are helping a family in Palm Beach find an exceptional personal assistant that can also flex as the household assistant. In this role, you will report to the Mrs, the estate manager and the chief of staff. They are looking for a very smart, go-getter, team player type of candidate. Please see below for the bullet points of what the client is looking for. This role works from the home Monday-Friday, so please be seasoned in understanding household dynamics. You and the estate manager will flex on your hours. One week, one of you will offer earlier coverage for the family…8am or 9am start time and the other will offer a later start time..11am or 12pm. You will also rotate on-call weekend coverage (you are available if the family has a question or emergency). Every day is different here! But typical duties will include creating expense reports, spreadsheets of expenses, tracking receipts, packages, booking travel, running errands and anything else that arises! The family is implenting Nines, so they would love it if you already have experience with this…but not a deal breaker!

Experience to Qualifications
Strong candidates will likely have several of the following:
• Previous Personal Assistant, Executive Assistant, House Assistant, Family Assistant, Estate Assistant, or Family Office experience.
• Experience working within a high-net-worth or ultra-high-net-worth private household.
• Strong administrative and organizational skills.
• Experience coordinating complex domestic travel.
• Private aviation experience.
• Experience working with aircraft management companies, pilots, flight attendants, or aviation operations teams.
• Experience creating detailed travel itineraries and movement plans.
• Experience advancing homes or travel destinations.
• Household inventory or estate-management experience.
• Experience with Platform Nines or similar estate-management software.
• Strong technology skills, particularly with Apple products and smart-home technology.
• Interest in or experience using AI tools.
• Financial, bookkeeping, expense-management, or accounting experience.
• Excellent written and verbal communication.
• A valid driver’s license and ability to travel as needed.
• Exceptional discretion and judgment.
You do not need every item on this list. We care deeply about aptitude, attitude, character, and the way you approach your work.

Benefits:
Medical, dental, vision, 401k, employee stock program after 1 year
2 weeks pto to start
sick days
Up to 120k if you check all of the above boxes

The family does require 2 personality tests to be completed during the interview process

Send us your resume if this sounds like the perfect role for you! heather@thehelpcompany.com

*Must be within 20 minutes driving of Newport Coast to be considered for the role*

We are looking for a seasoned assistant that can flex as a house manager, part-time only. This job is very unique! This is the first time this entrepreneurial couple has hired an assistant, so there will be learning and teaching on both ends. This couple is looking for a total go-getter, someone who is high energy and can’t wait to seize the day. You should be very quick, able to make decisions on your own and think like your principal. This role offers unlimited growth, as they have their own companies. This role offers in person and remote flexibility. In person when you are needed at the home, and remote work when you are not needed on-site. They just want the perfect person for their lives!

The hours are roughly 7am-12pm, Mon-Fri or Mon-Sat.

Priorities:

1st priority – Morning EA duties before 8am. Go through all of Mr’s emails, flag them, respond when appropriate, update his calendar and schedule and have everything to him virtually by 8am.

2nd priority – All house manager duties. Walk through’s of the property, scheduling vendors, supervising vendors, setting up for events, returns, errands, grocery store runs as needed, etc.

3rd priority – Social and travel calendar. They are a very social couple. They like to know about the newest restaurant openings, gallery openings, events, concerts etc. They host and entertain often, so you will also assist with planning and executing the events. All travel bookings fall under this umbrella, boat charters, gift giving etc.

Send us your resume, hourly rate if this role sounds like a dream job for you! heather@thehelpcompany.com