Hybrid Personal Family and Household Manager Position in Santa Monica
Seeking full-time House Manager/Personal Assistant for single parent with two girls (17 and 10 years old), and one boy (15 years old). The ideal candidate will manage the day-to-day upkeep of the household and manage residential staff to ensure a streamlined system for the family.
Hours will be roughly Monday through Friday, 9:00AM – 7:00PM but will also require the candidate to be very flexible with start and end times based on immediate needs. This “unicorn” position requires a “no task is too big or too small” attitude.
There is a friendly dog in the house. West side candidates preferred. The perfect candidate is educated, intelligent, adaptable, and refined. Family is looking to start someone ASAP. Salary DOE. Must be tech savvy and be able to do calendars, correspondence, book travel, and work closely with kids and household staff.
HOUSE MANAGER –
• Supervise and support all household staff including childcare giver(s), tutors, construction, landscaping, domestic duties, IT, various other vendors
• Manage childcare/babysitter personnel and scheduling (back-up sitters, etc.) outside of established nanny who has been with the family for over 20 years
• Manage house security including door passcodes, guest entry, smoke and security alarms
• Trouble shoot TV/ WIFI issues
• Schedule and supervise any home maintenance and repair work projects including preparing timeline and budgets; assessing and overseeing expenses and payments; and liaising with homeowner throughout the process
• Maintain various lists – vendor, general contact etc. and updating them as needed to make sure proper logins and passwords are recorded for the home and family
• Oversee payments on household bills and eventually liaise with business manager
• File and track household bills
• Run general household errands
• Receive and ship packages and manage returns
• Order and check-on general household supplies to ensure they’re always readily available, liaise with Alma on list
• Plan, organize and coordinate house events including parties, holiday events and overnight guests
• Purchase and track items for household as directed
• Raise household issues with employer; keep and maintain a running list and follow-up until tasks are complete or dismissed
FAMILY –
• Manage an ever-changing family calendar and complex household schedule while remaining flexible
• Assist the children with accessing remote learning/Zoom meetings
• Help with light meal prep on days when kids are at the house
• Help schedule doctors appointments and assist with scheduling at home health care
• Light assistance to employer with transporting children to and from commitments that include school-related events, various appointments, extra-curricular activities, and social gatherings as needed
• Book flights and travel arrangements for family trips; organize detailed itineraries
• Run errands as necessary for employer and kids (shopping, returns, shipping, etc.)
• Assist kids as needed with parental guidance and permission
• Order children new clothes as they grow
• Coordinate weekly dinners with kids/family
ASSISTANT –
• Coordinate employer’s personal calendar
• Schedule meetings and assist in coordinating travel
• Maintain private files
• Demonstrate a high level of partnership, collaboration, proactiveness while understanding tastes and preferences
• Lead with suggestions and solutions while paying attention to details
• Organize and prioritize work independently; delegate tasks and projects as appropriate
• Exercise considerable discretion and maintain appropriate confidentiality
REQUIREMENTS –
• Detail oriented with exceptional organizational skills
• Prioritize executive tasks and multi-task effectively
• Strong communication skills, both written and verbal
• Strong Mac experience
• Must be proficient in MS Office- Word, Excel & PowerPoint
• Professional mindset and the utmost discretion
• Ability to work independently and as part of a team
• Flexibility with hours and scheduling; available to work occasional overtime as needed
• Excellent references from both current and previous employers
• Valid Driver’s License
• Fully Vaccinated as they have a child with a compromised immune system
