Seeking a full-time personal assistant/estate manager within a close drive to West Hollywood to assist in all areas of our client’s life and home. Being her right-hand person and being the trusted eyes and ears, she’s looking for someone who considers no task too big or too small and likes being hands-on. This position requires long-term intent and a mutually respectful relationship.

QUALIFICATIONS
● Possesses a valid driver’s license with an acceptable driving record; can be insured at no material increment in cost.

● The position will require access to funds, and proof of good credit history will be required.

● Previous experience in a similar position required outstanding, verifiable references.

● Understands that the utmost confidentiality and discretion is required; must be willing to sign a confidentiality agreement.

● Proficient in macOS, iOS, G Suite, and have excel skills. Calendaring is a key part of the role.

● Highly organized in all areas with strong judgment, decision-making, and prioritizing skills.

● Meticulous with a discerning eye around all home and life things.

● Excellent communication and interpersonal skills. Respectful to all those involved in my life and treat everyone with the same care.

● Clear and concise in all areas, especially when sharing information and communication with the principal.

● Assume ownership of work; confident in ability to work independently and make decisions but comfortable with collaboration.

● Ability to multitask and prioritize daily workload. Must possess effective and efficient time management skills

● Excellent problem-solving skills, resourceful, adaptable to changes, high initiative, proactive and flexible to do whatever it takes to make things run smoothly.

● Advanced typing, note-taking, recordkeeping, and organizational skills

● Must love dogs and be comfortable with pet care

● Trustworthy, reliable, hardworking, and caring

GENERAL RESPONSIBILITIES:
● Directly responsible for the day-to-day operation of the home and my personal life

● Liaise with the family office and other members of the financial team.

● Basic bookkeeping/clerical duties, such as making sure financial/personal records are up-to-date.

● Help with budgeting and reconciling expenses; assist with bill paying.

● Manage household projects and monitor the maintenance of the residence. Schedule and supervise the work of all household and non-household employees and service providers, assuring the best quality of work and adherence to all household standards and expectations.

● Run errands, including returns

● Grocery shop and light cooking if needed

● Acting as the first point of contact for most callers and appointments, dealing with emails and phone calls by responding, passing on messages, or highlighting them for attention

● Manage mail, retain communications, and organize documents appropriately so they can be located quickly when needed.

● Tech savvy, perform basic office equipment troubleshooting, and comfortable streamlining online files from various platforms (iCloud, Dropbox, Google docs)

● Help me develop and implement organizational skills.

● Create/maintain inventories/catalogs for furnishings, art, jewelry, equipment/ insurable items in the house.
-Maintain an inventory of household and
personal supplies; restock as needed.
-Maintain housing manual with updated info

● Devise and manage an office filing system and online databases

● Plan domestic and international travel arrangements when asked; arrange hotel and ground flight transportation when necessary.

● Pack and organize principal when needed

● Assist in listing items for sale

● Taking my dog to the vet and providing care when needed

● Scheduling, maintaining the calendar, sending reminders, prioritizing, and monitoring task lists and call lists. Track all pertinent information needed for meetings and appointments.

● Understand the geography of the principal’s travels – calculate the timing of locations and offer logical suggestions for the best use of time.

● Prepare correspondence; compose/respond to emails and invites when needed.

● Maintain service schedule for maintenance of house and car

● Edit, and organize the office, closet, documents, and all areas of the house

● Advanced research capabilities to help pinpoint top services and providers

● Prepare “end of day/ week” report and recap. Call/ meet with the principals to give updates and discuss issues.

Salary is DOE, 80-130k plus health insurance reimbursement

WE have a lovely client ithat is as busy as one can be. She runs a very successful global company and needs an Executive assistant that is wonderful at rolling calls, using a very complicated calendar, as well as working with a wonderful team out of their home in the Palisades. This small team is humble and kind and down to earth and they are looking for that wonderful fit They have a house manager and a runner, but you might be helping a bit in those areas.

Family with two homes is looking for an assistant who can work directly with their estate manager.
Scope and Responsibilities include and design research, initiating and tracking purchases as directed by Principal, as well as working in conjunction with Property Manager and Estate Manager on fixed asset management of décor. Responsible for gift reminders, gifting regime, and gift-wrapping closet organization, Additional responsibilities include Calendar support for Principal, Organize and maintain Principal’s contacts, Errands as needed. Qualifications include 3-5 years of personal assistant Experience with an ultra-high or high net worth family required. Must be flexible in schedule and scope of work. Service oriented team player with an upbeat attitude, willingness to proactively find solutions, possess internet, email, and mobile communication skills.
communications skills. Must be flexible, able to work in the US with a clean driving record and valid driver’s license. Good credit and background check are a must!
Salary includes FULL health benefits, bonus and 401 K! please reach out!
Must have event and design experience.