We are looking for a happy, positive and experienced candidate that thrives in a fast paced, and dynamic environment. This role is a mixture of hands-on house/personal assistant support and administrative support. The ideal candidate has a strong aptitude for problem solving, a passion for personalized support, and is energized by detail oriented execution. They excel at multitasking and have the ability to prioritize tasks accordingly. The candidate should also be able to troubleshoot issues effectively and provide creative solutions in a timely manner. While there is a direct supervisor available for guidance and support, the overall supervision style is hands-off.
Duties Include: 
• Routine house management like checking physical mail, maintaining/creating organization systems, checking inventory and restocking personal and household products,maintaining consistency of house management standards, procedures, and services.
• Managing and coordinating a personal calendar for 2 principals and the household operations like health appointments, restaurant reservations, personal meetings, pet care and household-related appointments
• Maintaining physical and cloud databases for Principals’ personal and household operations from vital documents and personal contacts to essential travel information and vendor contacts
• Booking and coordinating point-to-point travel and creating travel itineraries for principals
• Running personal errands such as dry cleaning, routine prescription refills and pick ups, processing and tracking returns, taking the dogs to the vet, and preparing principals for travel.
• Supporting the Supervisor with special project tasks like assisting in research related to vendors, contractors, services, or products for special projects like event planning and gift purchases.
• Performing other duties as assigned or required; responsibilities will vary with Principals’ needs.

This role is currently hybrid. The candidate will be primarily onsite at the principals’ home or working from the candidate’s own home. The principals’ also work from home and the candidate will need to be sensitive to this.  This position reports to the Chief of Staff and the Principals.  
 
This is a full time position, operating Monday through Friday.  The hours held are generally 9am-5:30pm, with an hour for lunch, but flexibility on start/end times is required, in addition to the ability to work overtime on an evening or a weekend when it is needed. 

 
Requirements:
• Must have dependable car, valid driver’s license, and car insurance
• Strong computer and tech skills with the ability to use G suite and other programs necessary to carry out job functions, including workflow management programs, cloud databases, employee time clock, and smart home systems. 
• Excellent written and verbal communication skills
• Must handle all tasks, information, and activities with the utmost discretion, integrity, and confidentiality
• Must like dogs
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Relationship-oriented – extremely people focused with the ability to develop effective working relationships 
• Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
• Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback, adjusts to different working styles 
• Team player – proactively seeks opportunities to help others, will go above and beyond to get the job done. 
• Strong intellectual curiosity and problem solver – a creative thinker, interested in the big picture 
• Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Please reach out if you are interested and have minimum 3-5 years in a private home as a Personal Assistant.
This position provides health, sick days, paid vacations, and paid holidays. Principals will pay on the books.

Lovely, dynamic and international family based in LA needs your help! This is for an incredibly organized and thoughtful Executive Assistant who wants to help a great family. There is a lot of organization, scheduling, travel management and anticipating needs. You will also assist with managing the children’s school schedules and ad hoc needs. They are older now, 14, 12 and 11 – no hands on nannying needed, but you will assist Mom will driving and school pick ups. We would love someone with a current Passport who loves to travel – if you’re excited to spend your summers in Asia and Europe, this is an amazing opportunity!

Please have a clear background check, covid vaccines & booster and a positive attitude. If you’re an OCD Type A Executive Assistant with an upbeat personality and are excited to travel, this is your dream job!

Start Date: Ready to Hire
ROLE: Executive Assistant
HOURS: Monday through Friday: 9:00am–6:00pm 
RATE: $130,00 -$150,000 a year DOE
EMPLOYMENT TYPE: Full-time Employee

JOB DESCRIPTION:
• Travel
◦ Coordinate and correspond with travel agent on any trip details.
◦ Research local activities and prepare a detailed trip itinerary for Mom and/ or the family.
◦ Prepare pre-trip essentials such as travel dopp kit, technology kit, phone and data roaming, currency, etc.
◦ Share responsibility with the Singapore office for the principals when they travel abroad. 
◦ Maintain a travel document and contact list for all international activities and locations of interest.
◦ Flexibility to travel when necessary. 
◦ International travel experience and ability to manage logistics overseas.

• Family Office
◦ Direct domestic operation for Dad and Mom in the US.
◦ Supervise and support the household and family office employees. 
◦ Executive assist for day to day activities, meetings, social activities and travel for the principals.
◦ Manage all health appointments and health documents.
◦ Email upkeep and maintain all communication with secondary parties.
◦ Strategic thinking for the master schedule throughout the calendar year.
◦ Manage travel, holidays, household maintenance.
◦ Over see purchases of any high worth items and manage the administrative tasks attached to any purchases: receipts, insurance, storage, taxes. 
◦ Liaison with an accountant or bookkeeper. Review weekly/monthly finance reports for the principal.
◦ Manage the day to day expenditure of the home office. Ordering and accounting for office supplies, IT equipment and other expenses. 

• Home
◦ organize and arrange gifting throughout the year: anniversaries, birthdays, holidays, housewarmings, etc.
◦ Manage household budgets.
◦ Contact and liaise with the estate management team with home maintenance items and schedule.
◦ Liaise and communicate with appropriate teams managing estate portfolios any changes, additions, or edits.

• Event Planning 
◦ Plan all events related to the principals: researching and hiring vendors, planning and coordination, day of event set-up, invoice and payment processing to all vendors, follow-up communications.

Benefits and Salary
• Health insurance
• Overtime
• 40 hours per week
• 2 weeks vacation any time AND 2 weeks vacation accommodating their schedule — total of 4 WEEKS VACATION!
• Paid sick days 
• Paid federal holidays 

One of our best clients is looking for a wonderful assistant to join their team! You will work Monday-Friday at the West LA property, about 50+ hours a week. We are looking for a positive, bright, flexible, self starter who thrives in taking initiative and being a team player. The ideal candidate has at least 3-5 years of Executive Assistant experience in a fast paced creative environment. You are confident on all apple products, Google Suite and a master with all things organization!

You will provide back up to the Prinicpal’s Executive Assistant and work in tandem with the other assistants on the team. You are bright, organized, fantastic with thinking ahead and prioritizing.

This is one of the best teams, your new colleagues will become dear friends! Everyone loves working for this client and it’s amazing environment to work in!

Job Title: Los Angeles Assistant to the Managers
Responsible to: Estate Manager

Purpose: You will be responsible for all administrative tasks that are given to you by the West Coast Managers. Your role is to provide administrative support and assist with home office duties, including – but not limited to, answering phones, copying, filing, researching, sending emails and preparing items for the Managers and Estate Manager as needed. You will also act as back up to principal’s Executive Assistant assisting with calendar duties.

Responsibilities
The position will include, but will not be limited to, the following tasks:
• Answer phones and field calls
• Assist with research (managers and other employees)
• Assist with all prop inventories
• Assist with purchase orders and receiving of all items
• Manage staff celebrations:
o Order food/desserts for birthdays
o Send email to staff on employee’s birthday
• Assist with all packing, shipping and organizing of items such as luggage, cargo and returning purchased items
• Liaise with tech department to back up phones and assist with other miscellaneous tech items
• Tracking and ordering office supplies for properties
• Assist managers with ongoing lists and report back on all items in timely manner
• Liaise with East Coast office and assist with appointments and calendar updates
• Work closely with managers to ensure visitors and guest requests are responded to in a timely fashion
• Assist with travel arrangements. Work closely with travel team and communicate manager requests
• Run errands as needed
• Assist with managing pet appointments and general oversight as needed
• Research projects as needed
• Back up principal’s Executive Assistant / calendar

Key skills required
• Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to manage ongoing list of items
• Team Player

Problem Solving/Decision Making
• Analytic ability
• Decisiveness
• Sound judgment
• Ability to prioritize and manage demands from different sources

Base hourly rate is $35-40 an hour, Health Insurance + 401k!

Must be vaccinated for Covid to apply and have a very clear background check.