Lovely, dynamic and international family based in LA needs your help! This is for an incredibly organized and thoughtful Executive Assistant who wants to help a great family. There is a lot of organization, scheduling, travel management and anticipating needs. You will also assist with managing the children’s school schedules and ad hoc needs. They are older now, 14, 12 and 11 – no hands on nannying needed, but you will assist Mom will driving and school pick ups. We would love someone with a current Passport who loves to travel – if you’re excited to spend your summers in Asia and Europe, this is an amazing opportunity!

Please have a clear background check, covid vaccines & booster and a positive attitude. If you’re an OCD Type A Executive Assistant with an upbeat personality and are excited to travel, this is your dream job!

Start Date: Ready to Hire
ROLE: Executive Assistant
HOURS: Monday through Friday: 9:00am–6:00pm 
RATE: $130,00 -$150,000 a year DOE
EMPLOYMENT TYPE: Full-time Employee

JOB DESCRIPTION:
• Travel
◦ Coordinate and correspond with travel agent on any trip details.
◦ Research local activities and prepare a detailed trip itinerary for Mom and/ or the family.
◦ Prepare pre-trip essentials such as travel dopp kit, technology kit, phone and data roaming, currency, etc.
◦ Share responsibility with the Singapore office for the principals when they travel abroad. 
◦ Maintain a travel document and contact list for all international activities and locations of interest.
◦ Flexibility to travel when necessary. 
◦ International travel experience and ability to manage logistics overseas.

• Family Office
◦ Direct domestic operation for Dad and Mom in the US.
◦ Supervise and support the household and family office employees. 
◦ Executive assist for day to day activities, meetings, social activities and travel for the principals.
◦ Manage all health appointments and health documents.
◦ Email upkeep and maintain all communication with secondary parties.
◦ Strategic thinking for the master schedule throughout the calendar year.
◦ Manage travel, holidays, household maintenance.
◦ Over see purchases of any high worth items and manage the administrative tasks attached to any purchases: receipts, insurance, storage, taxes. 
◦ Liaison with an accountant or bookkeeper. Review weekly/monthly finance reports for the principal.
◦ Manage the day to day expenditure of the home office. Ordering and accounting for office supplies, IT equipment and other expenses. 

• Home
◦ organize and arrange gifting throughout the year: anniversaries, birthdays, holidays, housewarmings, etc.
◦ Manage household budgets.
◦ Contact and liaise with the estate management team with home maintenance items and schedule.
◦ Liaise and communicate with appropriate teams managing estate portfolios any changes, additions, or edits.

• Event Planning 
◦ Plan all events related to the principals: researching and hiring vendors, planning and coordination, day of event set-up, invoice and payment processing to all vendors, follow-up communications.

Benefits and Salary
• Health insurance
• Overtime
• 40 hours per week
• 2 weeks vacation any time AND 2 weeks vacation accommodating their schedule — total of 4 WEEKS VACATION!
• Paid sick days 
• Paid federal holidays 

One of our best clients is looking for a wonderful assistant to join their team! You will work Monday-Friday at the West LA property, about 50+ hours a week. We are looking for a positive, bright, flexible, self starter who thrives in taking initiative and being a team player. The ideal candidate has at least 3-5 years of Executive Assistant experience in a fast paced creative environment. You are confident on all apple products, Google Suite and a master with all things organization!

You will provide back up to the Prinicpal’s Executive Assistant and work in tandem with the other assistants on the team. You are bright, organized, fantastic with thinking ahead and prioritizing.

This is one of the best teams, your new colleagues will become dear friends! Everyone loves working for this client and it’s amazing environment to work in!

Job Title: Los Angeles Assistant to the Managers
Responsible to: Estate Manager

Purpose: You will be responsible for all administrative tasks that are given to you by the West Coast Managers. Your role is to provide administrative support and assist with home office duties, including – but not limited to, answering phones, copying, filing, researching, sending emails and preparing items for the Managers and Estate Manager as needed. You will also act as back up to principal’s Executive Assistant assisting with calendar duties.

Responsibilities
The position will include, but will not be limited to, the following tasks:
• Answer phones and field calls
• Assist with research (managers and other employees)
• Assist with all prop inventories
• Assist with purchase orders and receiving of all items
• Manage staff celebrations:
o Order food/desserts for birthdays
o Send email to staff on employee’s birthday
• Assist with all packing, shipping and organizing of items such as luggage, cargo and returning purchased items
• Liaise with tech department to back up phones and assist with other miscellaneous tech items
• Tracking and ordering office supplies for properties
• Assist managers with ongoing lists and report back on all items in timely manner
• Liaise with East Coast office and assist with appointments and calendar updates
• Work closely with managers to ensure visitors and guest requests are responded to in a timely fashion
• Assist with travel arrangements. Work closely with travel team and communicate manager requests
• Run errands as needed
• Assist with managing pet appointments and general oversight as needed
• Research projects as needed
• Back up principal’s Executive Assistant / calendar

Key skills required
• Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to manage ongoing list of items
• Team Player

Problem Solving/Decision Making
• Analytic ability
• Decisiveness
• Sound judgment
• Ability to prioritize and manage demands from different sources

Base hourly rate is $35-40 an hour, Health Insurance + 401k!

Must be vaccinated for Covid to apply and have a very clear background check.