We are seeking a dedicated and hardworking Executive Assistant to support a dynamic working mom who owns a clothing company. This full-time position involves managing various aspects of her life, including travel arrangements, hotel bookings, car services, correspondence, and emails.

Key Responsibilities for the Personal Assistant

Coordinate and organize all travel-related activities, including booking flights, hotels, and car services.
Manage email correspondence and communication on behalf of the principal and her family..
Work closely with the family’s nannies, overseeing their activities and ensuring smooth household operations.
Handle personal errands for the family as needed, gifts, returns schedules, signing up for activities for her child etc.
Be adaptable to work both from the family’s home and a waterfront residence.
Requirements:

Prior experience as an Executive Assistant, preferably for high-profile individuals.
Excellent organizational and multitasking skills.
Tech-savvy with the ability to manage digital communication efficiently.
Strong track record ( at least 3- 5 years with a company with positive references.
Availability for a 40-hour workweek with occasional flexibility.
Familiarity with rebooking flights and handling unexpected travel changes.
Perks:

Competitive salary based on experience.
Benefits package included.
Paid vacations.
Exciting perks for a sports enthusiast.

Seeking a dedicated Wellness Personal Assistant to provide personalized guidance and support for two individuals on their wellness journeys in Topanga. Your responsibilities will include implementing customized wellness plans from functional medicine doctors and nutritionists, offering advice on nutrition and exercise, and assisting clients in setting and achieving their wellness goals, and coordinating care appointments as needed. The ideal candidate should have a strong background in health and wellness, nursing or medical care, excellent communication skills, strong attention to detail and the ability to empathetically advise on and anticipate the needs of the clients.

Responsibilities:
● Implement and oversee customized Wellness plans for Principals, manage supplements and medications
● Advise on nutrition and exercise for optimal health, work closely with partners in this field
● Manage and track all Wellness goals and appointments
● Provide ad-hoc Wellness support and guidance as needed
● Complete intake forms for medical providers and manage sensitive health care information

Qualifications:
● Someone with a nutritional background, could be a yoga teacher, registered dietitian, nurse, etc – we are looking for someone with an expertise in supplement and medication management
● Passion for Health and Wellness, certification in yoga or relevant discipline is a plus
● Ability to motivate, encourage and support goals
● Ability to maintain confidentiality and respect the client’s privacy with a compassionate and understanding demeanor
● Flexible, reliable, and adaptable to the changing needs and preferences of the client.
● Proactive in identifying and responding to the client’s needs and preferences.

Specifics:
● 2 days a week onsite in Topanga, remote as needed
● 10 hours a week, (can be split between 2 days, or possibly one long day,) $50 hr

An exciting opportunity for an experienced personal assistant with long-term intent to support two Topanga-based founders of a world-positive startup. The Principals are looking for a driven professional who understands and appreciates the importance of high-level service. They are seeking a hyper-organized individual with outstanding written and verbal communication skills to ensure smooth sailing across their personal and professional lives and to act as their trusted extension. The individual should have a no-task-is-too-small mentality, be able to anticipate the needs of the Principals and to execute projects with precision and discretion. Additionally, the candidate should present well, be respectful of employer boundaries and have a cultural pulse on all things including restaurants, stores and entertainment that might be of interest to the Principals. The ideal candidate is highly adaptable, thrives in a fast-paced environment and brings an expertise in project management.

Responsibilities:
• Scheduling meetings and maintaining personal and work calendars for Principals
• Interfacing with vendors and service providers and managing payments
• Booking travel, online ordering, and local errands in Los Angeles
• Keeping track of personal and business ToDos for 2 Principals
• As-needed in-person support with home and office organization
• General home office support
• Miscellaneous personal and professional tasks as they arise
• Assist with mail and returns, unboxing deliveries, selling clothes, running errands, getting groceries, dry cleaning, selling items on OfferUp, etc. This also includes overseeing orders all the way through — personal and business items, home items repairs.

Qualifications:
• Must be comfortable with dogs
Trusted to handle confidential and sensitive information.
• High level of professionalism and able to assist with special projects and perform other related duties as assigned.
• Flexible to work weekends and evenings.
Work independently but also take direction well
• Tech Savvy – Experience with G-suite and Monday.com preferred.
• Resourceful in terms of internet search and online shopping.
• Flexible and able to accommodate spontaneous changes to routines and plans.
• Strong work ethic, reliable, punctual, and honest as well as practical and efficient
• Positive attitude, team player, capable of working well with a vast array of high-quality vendors.
• Personable, gracious, and polite
• Excellent communications skills, both written and spoken.
• Expert Problem solver
• Must have long-term intent.

Specifics:
• 5 days a week in Topanga, and remote when Principals travel; occasional weekend days
• Available to respond via text after hours, especially when principals are traveling
• 12 month minimum commitment
• Must have reliable and insured car
• Salary: $80,000 DOE plus benefits after 3 months of employment