Personal Assistant to lovely business entrepreneur and spouse
Position Overview
We are seeking a highly capable, proactive Personal Assistant to a wonderful couple in Brentwood. This role will focus on creating more free time for the principals by efficiently handling schedules, home management, and various administrative tasks across two California-based properties. The ideal candidate thrives in an asynchronous work environment, demonstrates exceptional problem-solving abilities, and can operate independently with minimal supervision.
Core Responsibilities
Schedule Management
Coordinate and maintain comprehensive personal and professional calendars
Schedule and manage appointments, meetings, travel arrangements, and reservations
Proactively identify and resolve scheduling conflicts
Send reminders and prepare necessary materials for upcoming commitments
Household Management
Oversee property maintenance schedules and coordinate with service providers
Manage recurring services (cleaning, landscaping, pool maintenance, etc.)
Coordinate deliveries and establish efficient systems for regular orders
Maintain household inventories and arrange for timely replenishment of supplies
Research and vet new service providers as needed
Administrative Support
Manage principals’ inboxes, including triaging emails, drafting responses, and communicating on behalf of principals when appropriate
Handle expense management, including tracking, categorizing, and processing reimbursements
Calendar management with detailed attention to priorities, travel time, and preparation needs
Organize and prioritize tasks according to importance and urgency
Process incoming mail and manage important documents
Research topics, gather information, and prepare reports as requested
Assist with personal shopping, gift procurement, and special occasions
Liaise with professional contacts on behalf of principals as needed
Project Coordination
Break down complex projects into manageable tasks with clear timelines
Track progress on ongoing projects and provide regular updates
Anticipate needs and potential obstacles before they arise
Create efficient systems to streamline recurring processes
Qualifications to Skills
Required Skills
Exceptional organizational abilities with strong attention to detail
Superior time management skills and ability to prioritize effectively
Excellent written and verbal communication skills
Advanced proficiency with Google Workspace, Notion, Slack, Expensify, and other productivity tools
Demonstrated problem-solving capabilities and resourcefulness
Ability to work independently and make sound decisions with minimal guidance
Discretion and confidentiality when handling sensitive information
Strong research skills and ability to present information clearly and concisely
Flexibility to adapt to changing priorities and requirements
Personal Attributes
Proactive mindset with the ability to anticipate needs before being asked
Critical thinking skills and common-sense judgment
Comfort with asking clear, concise clarifying questions when needed
Self-directed worker who can manage tasks asynchronously
Solution-oriented approach to challenges
Calm demeanor under pressure
Strong interpersonal skills and professional demeanor
Experience
Previous experience as a personal assistant required
Background in household management or related roles valuable
Demonstrated track record of improving efficiency and creating systems
Experience working with busy professionals or executives
Working Arrangements
Part-time position
Primarily remote asynchronous work with occasional on-site presence as needed
Flexible schedule with some availability during evenings weekends for time-sensitive matters

Salary is completely DOE with fantastic benefits!

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