We are on the hunt for the most detail oriented, intelligent, positive and kind Executive Assistant for this incredible organization. You will support the Operations Executive who is the right hand to their Principal. This is one of the most wonderful teams, and we are so excited to be looking for another great person to join their Family Office.

You have top tier tech skills and are a wiz with Microsoft Office, Google Suite, Slack, Asana and general research. Figuring out complex travel itineraries with changes is super exciting to you, and you’ll have the chance to book multi city travel between planes, trains and automobiles!

We would love to find someone that is experienced with how HNW families travel — jets, helicopters, car service — all that goes into quiet luxury. Our clients enjoy have the best travel experience, but are also very private and humble people, they value discretion and employees who care to work with good people over the chance to gossip.

Please be able to pass a very thorough background check and have excellent references.

We are looking for a very specific assistant who has ideally worked in a Family Office or supported a very busy detail oriented entertainment executive that travels extensively.

This position will be in person, Monday-Friday, about 9am-6pm most days. You will guaranteed 40 hours a week and average working 45 hour weeks. This incredible employer offers excellent PPO health insurance coverage, and a 401k program.

Ready to hire!

One of our most lovely and respectful clients ever is seeking a special person to keep their life in order. You are extremely tech savvy and can manage a Google Calendar is your sleep, you love creating systems that streamline and create efficiencies. This person will understand why keeping a construction project on time and on budget is just as important and putting together a meaning and gorgeous birthday party for the children. This role is meant to free up time for the Exec so she can spend more time with her children when she’s not running her sustainable business, and some PA support for her husband who is also a busy Exec.

Schedule will be mostly Monday-Friday, from about 9am-5 6pm. The family likes their privacy, so other than some events here and there, you will not be staying late. This position will have you going to manage construction, oversee rental properties, oversee budgets, schedule personal appointments, research and more. It’s a really fun and engaging opportunity for a self starter who cares deeply about making their boss’ life run smoothly, and is excited to support a family that believes in climate change and drives electric cars and lives a sustainable lifestyle.

This executive assistant will support the needs of the household, properties, and business. We are interested in an individual who is a doer at heart and enjoys the challenge of working on a variety of projects which arise every day, who will embrace and be motivated by flexibility and learning new things.

The Role:
The Executive Assistant role is instrumental in making things happen and ensuring that projects run smoothly, are on time, and within budget. The role will straddle both personal and professional projects, interfacing with the families’ properties, consultants, service providers, as well as the family business.

On-site Position
Full Time (40 hours week), Non-Exempt to Hourly.

What you’ll be doing:
• Managing construction projects for various properties
• Managing rents and repairs for various properties
• Writing emails and following up on projects
• Working to sell and procure furniture and supplies for various properties
• Communicating to project stakeholders
• Paying contractors and service providers
• Going through weekly mail and emails
• Shipping and receiving small items
• Picking up tasks that help the family and business run more efficiently

Qualifications:
• Minimum of 6 years supporting an executive assistant
• Strong organizational skills and attention to detail; professional demeanor, positive outlook, and a can-do attitude
• Sharp written and verbal communication skills, including professional grammar
• Ability to multi-task and prioritize deadlines deliverables
• Computer proficient with Microsoft Office programs
• A calm head and steady hand to deal with the unexpected and respond to shifting priorities
• Positive approach and willingness to learn new programs and systems when necessary
• Complete reliability handling confidential information
• Positive and committed to team success; ability to build solid relationships
• Excellent communication skills both written and verbal

Benefits:
• Health insurance
• Opportunities for advancement
• Paid time off

COMPENSATION:
• $120-150K year plus Benefits
• Discretionary Year-end Bonus (Up to 20%)
• Health Insurance
• Paid Vacation, Holidays, Sick days
• Paid Meal Breaks
• Regular Reviews to Advancement Opportunities