Not sure where to start to explain how wonderful this entrepreneurial down to earth couple is!! they are looking for you if you are smart, hungry creative and want to work in the mental health field. The family understands work life balance to start with – as well as the best benefit package that you can choose for health, dental and vision! The office in NY is on the upper west side.
in this role you will In this role, you will manage the day-to-day affairs of this fast-paced couple and family. you will handle travel coordination, event preparation, and complex calendar management, among other responsibilities such as doing errands, wrapping gifts, coming up with gifts for different holidays or parties.
Manage the team’s calendars on a minute-to-minute basis with attention to detail
Coordinate and manage extensive travel arrangements including detailed itineraries
Act as a gatekeeper to phone lines and other correspondence
Become the point person for the family
Coordinate and assist in preparation for conferences and events. – possible travel!

MUST HAVE

Bachelor’s degree or equivalent experience
3 plus years’ experience in a support role
Exceptional written and verbal communication skills
Meticulous attention to detail and organization
Strong problem-solving and decision-making abilities
Approachable, poised, and professional demeanor that will mirror your boss (kind and empathetic)
Flexibility of hours and ability to work overtime as needed but not often – the job will turn in to hybrid after the first few months of getting your feet wet and understanding the rhythm of the job.

We are excited to find the next hire to expand the team of our wonderful loyal client! We are looking for someone who has a passion for the art world, who is a proven problem-solver, who is collaborative, and proactive.
This is a new studio in its start-up phase. The studio supports a single portrait painter.
The artist you’ll be working with uses portraiture to explore themes of memory, history, erasure, justice, and honoring stories that are yet to be heard.

WHAT YOU’LL BRING TO THE TEAM
General
You have a joyous approach to your work and are a proactive learner.
You are an expert communicator and relationship builder.
You are solution-oriented and comfortable being self-directed.
You employ patience and are committed to getting great work done that builds towards the big-picture.
You persevere in a dynamic and collaborative environment: enjoying the challenge of prioritizing amidst multiple, conflicting demands.
You are technologically savvy and curious with an intermediate knowledge of common software.
You are thrilled to work with outside-the-box thinkers and creative problem-solvers.
Specific to the role
Proven experience as an executive assistant (or similar administrative role) in a dynamic, high-stakes field

WHAT YOU’LL DO
Administrative
Manage the executive’s calendar and the STUDIO’s calendar: schedule appointments, events, and meetings
Arrange meetings and conference calls, including preparing agendas, taking minutes, and meeting follow up
Mange travel arrangements, including booking flights and accommodation. Draft and proofread correspondence, reports, and presentations.
Respectfully communicate with a variety of stakeholders: executives, internal teams, external partners, vendors, and acquaintances
Conduct research and prepare reports as needed. Manage expenses and process invoices.
Handle confidential information with discretion.
Project Management Cross-team Collaboration
Maintain and improve file-management systems, both electronic and paper (reports, invoices, contracts, budgets, creative assets, project files)
Act as a point of contact for internal departments
As needed, manage small one-off projects from start to finish
As needed, provide on-site production support for events, exhibitions, or meetings

In all they do, diversity, equity, and justice are important to our work and how we work together.

Please send a cover letter along with your resume to let me know why you are the right person!! claudia@thehelpcompany.com