Dream job! This Runner and Administrative Assistant will play a vital support role in a private household, reporting directly to the Estate Manager. This position involves managing errands, providing administrative support, ensuring smooth operations across multiple properties, and assisting with guest and hospitality services. The ideal candidate is experienced in private household environments, detail-oriented, and adept at multitasking. You will work a Monday-Friday schedule, be able to drive from Hillsboro to the city out to San Mateo. We need to hire immediately so please reach out ASAP:)

elizabeth@thehelpcompany.com

Key Responsibilities:
1. Weekly Admin Runner Tasks:
o Transfer all packages between properties (BV, SF, and BG).
o Print, process, and return packages across all properties and departments.
o Run between properties to pick up and drop off items as needed.
o Pick up local items from Bay Area stores, including kids’ items, personal needs, household supplies, and vehicle-related items, and deliver them to the appropriate home.
o Drop off kids’ bags, personal items, and school supplies between two homes.
o Maintain organized files, including vendor and contractor NDAs, approvals for estimates, and other property-related documents.
o Meet last-minute vendors and contractors on-site when other team members are unavailable.
2. Guest and Hospitality Support:
o Assist in preparing properties for guest arrivals, ensuring all spaces are clean, organized, and stocked with necessary items.
o Coordinate with the Estate Manager and household team to fulfill guest requests.
o Provide logistical support during events or gatherings, including running errands, setting up, and post-event breakdown.
3. General Runner Duties:
o Execute all aspects of vendor and service provider interactions, including scheduling, pickups, and deliveries, ensuring timely and accurate completion.
4. Administrative Support:
o Manage schedules, including arranging meetings and travel plans.
o Prepare and maintain reports, documents, and correspondence.
o Support event planning and assist with logistical preparations.
5. General Support:
o Adapt to ad-hoc requests and provide support across household operations.
o Communicate effectively with the Estate Manager to ensure seamless coordination.
Qualifications:
• High school diploma or equivalent; additional education or certifications are a plus.
• Prior experience working in a private household or similar environment.
• Valid driver’s license and clean driving record.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite or similar tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor with a commitment to confidentiality.
Preferred Experience:
• Background in administrative or logistical roles within private households.
• Familiarity with guest and hospitality support, inventory management, or vendor coordination.