Executive Assistant for CEO of medical research company in La Canada

Filled

Posted : 01/01/70

If you are a self starter that does not need any hand holding and takes great pride in their work, this is for you. This genius CEO needs an incredibly organized, forward thinking and tech savvy EA to run his life. His office is run on Microsoft suite so master level of Outlook, Microsoft office, Excel, Powerpoint is essential. He needs A+ level grammar and spelling as you will be corresponding on his behalf daily. You are the EA who loves to think of ways to make your office more efficient, always has 3 or more back up plans and can put together the most impressive travel itinerary. This gentleman has an extremely schedule from meetings to travel to research to speaking engagements – he is often out of the office so knowing when to prioritize and get his feedback will be very important to your success in the role. You maneuver well in difficult situations and are able to stay calm when last minute issues arise.

The hours are wonderful, Monday-Friday about 7:30am- 4:30/5pm with incredible benefits: 60-65k DOE plus medical, vision, dental and 401k!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Incredible Personal Assistant for Entertainment Family in Los Feliz

Filled

Posted : 01/01/70

This family is looking to replace their loyal and wonderful Personal Assistant who is leaving after a decade! Almost everything is running on a schedule and the PA has created a guidebook on how to run the family’s life; however, we need someone very smart who is a great multitasker to come in. Your day to day will vary from scheduling vendors to running errands to overseeing the household staff. The current schedule has been Monday-Friday from 8:30am-5:30pm, with flexibility to stay late as needed. There are teenagers and dogs in the house so it gets busy! This is for a Jack or Jane of all Trades as your admin skills must be as great as your ability to think on your feet and work with little instruction. While you will have your typical day to day of walking the property, scheduling repairs and creating complex travel itineraries, every day is different. It would be great if you have a good sense of style as you will help with event planning, picking out flowers from the mart downtown and deal with interior designers. It is important that your communication skills are excellent as this position requires coordination with the principal’s office as well as employees on other properties. You will facilitate all travel plans and have suggestions on the best hotels and hottest new restaurants in each city.

This is an incredible position that offers growth and rewards loyalty. Salary is 60-70k DOE plus incredible benefits.

Ready to hire immediately!!!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Executive Assistant Needed for Hedge Fund

Filled

Posted : 01/01/70

Executive Assistant needed for successful Hedge Fund in Midtown. This firm provides an amazing compensation package. Highly competitive salary plus full medical benefits and generous bonuses/perks.

Candidate must have:
• B.A. from Top School
• MUST have experience in a support role working in the Finance industry for a minimum of 5 years: (Hedge Funds and/or Private Equity)

Performance Objectives
• Calendar Management: Maintain Principal’s calendar including revising, finalizing and distributing meeting materials as well as confirming logistics. Also note important birthdays, anniversaries, etc.
• Ability to manage heavy call volumes
• Travel arrangements: Make travel arrangements including transportation, lodging, ground transport, meals, etc.
• Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities. Also maintain department records using the filing and matter management databases.
• Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture.
• Promote a collaborative and positive work environment by demonstrating professionalism, optimism and integrity.

The ideal candidate should have:
• 5+ years of administrative experience performing assistant support duties in a corporate environment
• Ability to succeed in a fast-paced and high energy environment
• Excellent verbal and written communication skills and ability to interact with senior management.
• Self motivated, anticipate needs, while also working effectively as part of a team.
• Previous experience in a financial services environment helpful.
• Thick skin, team attitude. This is a fast paced environment.

Send resumes and referrals to: nycjobs@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Santa Monica

Filled

Posted : 01/01/70

Santa Monica Family needs after school nanny four hours a day. Looking for someone who can help tutor and prep for meals. 330- 630 pm Monday through Friday. $20 per hour.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Executive assistant for Philanthropist in Pasadena

Filled

Posted : 01/01/70

We are looking for the most polished, trustworthy, tech savvy and professional personal assistant based on the eastside of LA.

This incredible individual has a huge world. She needs a wonderful assistant to keep it all running smoothly. You will be in charge of planning events, running logistics for all travel arrangements, acting as the main gatekeeper for the Mrs., overseeing all holiday gifts, working with the staff to ensure their schedules are in place and extensive correspondence.

You must have a clean background and strong credit history in order to be considered for this position.

Skills required:
– Apple product knowledge and proficiency
– Excellent oral and written communication
– Wonderful interpersonal competence
– Quick learner and ability to problem solve
– Organizational abilities that are on the OCD level
– Complete knowledge of Microsoft suite including creating and implementing EXCEL spreadsheets
– Bookkeeping abilities, QUICKBOOKS preferred

Our ideal candidate is college educated, has long term personal assistant references from Los Angeles, experience working in a home office, loves planning extensive travel, lives for a challenge of finding an impossible concert ticket, thrives in a fast paced environment and is detail oriented almost to a fault. You have a positive mentality and do not bring emotional baggage to your work.

The rest of the staff has worked with this family for 10 years plus. We are looking for a PA who is looking for a long term commitment as well.

Incredible opportunity! Salary is 60k-75k DOE.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Estate Manager Property Manager

Filled

Posted : 01/01/70

A single gentleman is in need of property manager for a beautiful estate in Truousdale. This could be a 3 day a week. You would be in charge of managing the vendors, the staff, the property when the owner is not in town. If you have been a property manager, or house manager and need another 25 hours a week, this would be a wonderful position for you. You must have at least 5 years of managing an estate in Los Angeles, with verifiable references. Salary is hourly and DOE

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Executive and Personal Assistant for CEO of Recruiting Firm

Filled

Posted : 01/01/70

Searching for a career assistant to be the office manager, EA/PA for a successful CEO. This is a wonderful opportunity to work for loyal businessman who cares about his employees. You will be based in a home office in the Palisades. The schedule is Monday-Friday about 9am-6pm, but it can change and flexibility is needed to work after hours on occasion. Mostly, after hours is remote work. Please be college educated (graduated from a top University,) tech savvy, fluent in all MAC products, an excellent writer and extremely efficient. You will be the gatekeeper and your boss will rely on you to make decisions on his behalf when he is stuck in a meeting. It is important that you have at least 10+ years of experience being the right hand to a C-Level Executive. We are looking for long-term references, at least 5+ years in your positions. This is a wonderful chance to join a great small team! You must a thick skin – while the CEO is not a yeller, this is a fast paced environment and you must be able to keep up without getting flustered. The ideal person has a Midwest personality with an East Coast work ethic. You should have no ego – one minute you might be making a green smoothie and the next putting together and executive summary for a client and then running an errand. You are truly going to be a Jane of All Trades and essential to your boss’ success!

Salary is DOE plus health insurance and a 401k!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Temporary Front Desk help at Lovely Neighborhood Preschool needed week of May 2nd

Filled

Posted : 01/01/70

We are looking for an experienced administrative assistant to help answer phones, respond to emails, work with parents and be a hands on front desk person to facilitate support tasks. This preschool has been in business for years and is a lovely place! The person in this role is going on vacation for a week which is why this is only a temporary position. The schedule will be Monday-Friday from 8am-2pm with a half hour break for lunch. This is a $20-25/hour position, DOE! Great for someone lovely who is great around children and has a go getter attitude!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Executive Assistant needed to be the right hand for CFO at Hot Start Up

Filled

Posted : 01/01/70

This is an extraordinary opportunity to learn from an industry leader and be his right hand! You must have exceptional references and least 5-8+ years working as an EA and hopefully at least half of those supporting a C-Level Executive. Please have a stellar work ethic, be tech savvy, a desire to get things done before your boss can even think he needs them and be a calendar wiz. You will have all of the typical admin duties in addition to project management and speaking on your bosses behalf. An interest in sales/marketing/beauty industry is a must!

Salary is 70-75k with a 10% annual bonus, 70% of your health insurance covered (PPO,) 2 weeks paid vacation and major holidays off/paid! 401k is anticipated to start around the end of 2016.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Refined Personal Assistant needed for Bel Air Philanthropist

Filled

Posted : 01/01/70

This incredible woman is looking for a top notch personal assistant to work from her home office. Schedule is Monday-Friday from 9am-5pm.

The ideal candidate is a career personal assistant who has long term references with at least 5 years of experience as a PA under your belt. Our client values someone that takes the ball and runs with it, who can anticipate what is coming down the pipeline.

Please meet the below requirements if you are interested in this position:

– High level proficiency in Excel, Microsoft Outlook, Quicken or Quickbooks, PC computers, Apple products
– Understanding how to be a diplomatic liaison on behalf of your boss and be a great representation on her behalf
– Experience working with other staff and managing vendors
– Familiarity with supporting a boss who sits on several boards and understanding the intricate details that go into managing all of their engagements and travel
– Recent references required

Most importantly, we are looking for that “perfect” fit. Our client would like to hire a seasoned career assistant who will stay with them for many years. Loyalty, honesty, integrity, and intelligence are paramount.

This is a wonderful opportunity! Salary will be 60-65k, depending on your experience.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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