los angeles area

Executive Assistant needed for the most interesting family office on the Eastside

Chance of a lifetime to work for an incredible artistic company that does work ranging from social justice, to marketing, to advertising, products and more! You will report to the Director of the company and assist her, as well as her husband who is an artist and the main creative.

We are a looking for a very special person who is: lovely, organized, efficient, passionate about assisting their boss to be the best they can be and a fantastic problem solver and communicator.

Everyone loves working at this company and it is a wonderful environment! The schedule is generally Monday-Friday, 9am-6pm. There is a Health Insurance plan (medical, dental, vision,) and a 401k you are eligible for after 6 months – and they match! Vacation time, sick days, holidays off and please LOVE DOGS – they have 5 furry friends running around the office. This will be a 50-65k, DOE position.

We would love to see that you have at least 2-3 years of experience and stellar references. An interest in the art/creative world is essential, but we are not looking for an artist, we are looking for an incredible EA who takes pride is helping creative! Please also feel comfortable doing some personal admin work. An interest in philanthropy is also a plus as your boss is very charitable.

Responsibilities
• Manage executive calendar; coordinate meetings and conference calls, keep executives accountable for commitments, while helping keep reports accountable for results.
• Organize complex travel arrangements and prepare itineraries for executive(s) and relevant parties.
• Coordinate and execute internal events.
• Perform office and administrative duties to assist executive staff.
• Answer phone calls and direct calls to appropriate parties.
• Record and distribute executive meeting minutes in addition to prepping executive before meeting.
• Manage promotional gifting and tracking.
• Review and approve expenses, categorizing to the correct accounts.
• Act as a first point of contact for executive guests.
• Review executive email accounts/mail to determine their significance and plan their distribution.
• Maintain corporate contact database.
• Manage guest lists, VIP contacts and track event invitations.
• Prepare reports, presentations and correspondence.
• Perform all responsibly while maintaining a strict level of confidentiality.
• Develop and maintain a level of professionalism among staff and clientele.
• Arrange household appointments and assist with over-seeing annual maintenance.
• Personal errands, scheduling doctor’s appointments, car maintenance, children’s activities, etc.

Requirements
• Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management
• Solid experience with office management systems and programs (Excel, Word, PowerPoint, Evernote, Trello, File Maker Pro, ical Google Suite, and other related tools)
• Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
• Demonstrated self-starter
• Excellent oral and written communication skills with high degree of attention to detail
• Exceptional interpersonal skills
• Excellent organizational skills with an ability to think proactively and prioritize work

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Legal Assistant and Client Relations Expert needed for Boutique Firm

Award Winning Employment Firm in Westchester seeks a self-motivated, team player who is extremely organized and tech savvy to support the owner. We would love to hire a Bi-Lingual (English & Spanish fluency,) EA who is able to keep a growing firm organized. You must have an empathetic spirit as the clients are often going through a tough time.

Please love technology, be fluent on PCs, Google Suite and be quick to learn!

The schedule is typically Monday-Friday, 8:45am – 5:15pm (with two 15 minute breaks and a 30 minute lunch.)

This is an incredible opportunity to make a difference in someone’s life! Additionally, we are looking for a really motivated individual who will want to grow and stay long term with the firm.

The firm is offering $20/hour plus medical insurance and a performance bonus.

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Assistant to High Net Worth Principal of Private Investment Firm and Major Philanthropist

A private investment firm in West LA is looking for an Assistant to provide personal and business support to the high net worth principal and his family. This position is an excellent opportunity for a highly adaptable and detail-oriented person. Strong written and verbal communication skills, organizational skills, and ability to anticipate needs are required. High level of professionalism, integrity, and confidentiality is crucial to this role.

Position:
The Assistant will report directly to the Principal and work closely with other members of the private investment firm to assist in all aspects of business, personal, and home. Most of the job will be in an office setting with some occasional local travel required.

Qualifications:
• Exceptional communication skills, poised, well-polished, and able to take direction.
• Highest level of confidentiality, trust, responsibility, integrity, judgment, and loyalty. Capable of working with complete discretion.
• Self-starter and team player with strong interpersonal skills.
• 5+ years’ experience providing personal or executive support with A/P experience a plus. Prior experience working for/supporting high net worth families preferred.
• Must have a valid driver’s license and a personal vehicle.
• Proficient computer skills and in depth knowledge of Microsoft Office and Quickbooks.
• Flexible mindset—candidate may help with everything from supervising home repairs to paying bills and depositing checks.
• Flexible availability as required by the Principal.

Compensation: Competitive base salary plus benefits and potential bonus.

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Personal assistant needed for amazing entrepreneur celebrity in the valley

We are looking for an organized creative self starter. This fantastic celebrity has a wonderful successful business, so there will be personal and executive duties. You will be managing the calendar, helping manage the staff, doing a bit of travel, taking notes during business meetings, setting schedules, making a lot of returns, and many other assorted duties. The home office is busy as the family has a lot going on from nannies and chefs to play dates with all the nannies. The staff works well together, and the past assistant is leaving to start a business, but she has been there for 10 years. She will be training you, and in the beginning, you will be working along side her. Please let us know if you are interested. The salary will start low, and go up as you learn the job!

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Rockstar Assistant needed for Entrepreneur in a Family Office

A private Family Investment Group in Beverly Hills is seeking a senior executive assistant to support its Founder. You will be working independently with the Founder and interacting with the leadership team. This position is largely a high level executive assistant role, but candidates must also feel comfortable managing projects, arranging travel and some personal needs. The ideal person has excellent communication skills, a can-do attitude, experience as an EA and a PA, fantastic problem-solving skills and the ability to work well on a team. We would love to see at least 10+ years of experience and stellar references. The ideal person loves to make sure their boss is well taken care of.  You do it all with ease and efficiency and you love to make sure every detail is correct! 

Must have a college degree, a flexible schedule and the ability to work full time in the office during the week and be available nights/weekends for remote work as needed. 
 

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

King of Hospitality seeks Savvy Right Hand

We are searching for the most organized EA with extraordinary attention to detail, and a deep understanding of how to run an Entrepreneur’s busy life. You must have a creative brain that allows you to have the foresight of how to plan a schedule that is both efficient and smooth. You understand that your boss does not have time to micromanage you and you take pride in anticipating their needs.

This is an incredible opportunity to join a successful team that is still growing. You will be the EA for your boss as well as take on some project management once you have mastered his schedule and admin needs. Previous employees have stayed for years and have grown within the company and had the support to move on when they are ready.

We are looking for someone very special and are being extremely selective. The ideal person has a background working on a fast paced entertainment/PR/hospitality desk for a top Agent, Entrepreneur, etc. We would love to see at least 5-10 years.

You will be working on a small team in an office in the West Hollywood Hills (in a house that fronts as an office.) This is a salaried position, 65-85k DOE plus benefits.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Baby Nanny Temp needed in Beverly Hills

Two dads need an extra set of hands Monday through Friday 7 a.m. to 1 p.m. until August 15th with their newborn baby and 6 month old baby. Family needs help with all the baby’s laundry.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Senior Executive Personal Assistant needed for CEO in Westwood

This position is designed to provide all around executive support to the CEO in a highly dynamic and rapidly growing company. The responsibilities will include managing all correspondence, emails, phones, calendar, travel and meeting arrangements. This role will also require supporting personal tasks and projects on a regular basis.

This is a Monday-Friday position, typically 8am-5pm plus the ability to answer emails and calls after hours. Please have at least 8+ years of C-Suite experience. This office is run on PCs and Microsoft Office, you must be very comfortable with the system and programs. Ideally, you have worked in the finance industry supporting this level executive in the past. Tech savviness is a must in this role as well as understanding how to navigate high profile clients.

Salary is DOE, 75-100k plus wonderful benefits.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Personal assistant needed for amazing entrepreneur celebrity in the valley

WE are looking for an organized creative self starter. This fantastic celebrity has a wonderful successful business, so there will be personal and executive duties. You will be managing the calendar, helping manage the staff, doing a bit of travel, taking notes during business meetings, setting schedules, making a lot of returns, and many other assorted duties. The home office is busy as the family has a lot going on from nannies and chefs to play dates with all the nannies. The staff works well together, and the past assistant is leaving to start a business, but she has been there for 10 years. She will be training you, and in the beginning, you will be working along side her. Please let us know if you are interested. The salary will start low, and go up as you learn the job!

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Great EA Position at SM Law Firm

Boutique entertainment law firm in Santa Monica is looking for a cool and smart EA for its Managing Partner. Candidate will also support other attorneys as needed. The firm is big on working as a TEAM. This is a very fast-paced desk with a lot of heavy scheduling, phone calls, meetings and life management. Attention to detail and proper spelling and grammar are a MUST. We are looking for a self-starter who takes action and ownership without constant oversight. Discretion and confidentiality are required. We are looking for a solid team player who is committed to the job, brings his/her best energy to work on the daily, and gets along well with others. The office energy is happy and casual (Jeans! At a law firm!) and very supportive. The position pays in the $65 to $75k range DOE plus phenomenal benefits, including health insurance, dental/vision/life & 401k. There’s even an office dog! Please reach out if you are interested in this incredible opportunity. Thank you!

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION