Job Title: Estate Manager
Malibu, CA
Full-time Expected to be on property 8a – 5p
California candidates preferred.
Salary commensurate with experience

Job Summary:
A Hands-on and versatile Estate Manager needed to oversee the day-to-day operations, maintenance, and small staff for an Estate in Malibu. Estate consists of Main House and two other guest houses. This position will require weekends and holidays as needed. Reporting to the Chief of Operations.

Responsibilities:
• Hands on skills. Covering and uncovering pool furniture, removing umbrellas, cleaning of all outdoor furniture is required.
• Able to perform basic handyman duties and can roll up sleeves as needed.
• Oversee and assist housekeeping with larger projects if required.
• Manage external vendors, pool cleaners, pest control, landscapers.
• Familiar with HVAC systems and keeping detailed logs of filter changes and maintenance logs.
• Required knowledge of filtration systems, Irrigation zones, boiler systems, pool equipment.
• Assist with setting up for small events, running errands and able to pitch in where needed even if outside the job scope.
• Knowledge of California fire emergency evacuation protocols and managing homes in High Fire danger areas.
• Knowledge of Control 4 Systems, lighting and AV.
• Knowledge of septic systems and tree root intrusion management, hydro jetting of lines and able to recognize issue beforehand.
• Create and update Estate to Household manuals, inventories, and monthly maintenance calendars.
• Ensure property is always in a state of readiness for family visits.
• Conduct regular property inspections to identify and address maintenance needs.
• Coordinate and supervise repairs, renovations, and other property improvements.
• Maintain accurate electronic records and documentation related to property management.
• Adept at report writing with pictures. Weekly reports to the Chief of Operations is mandatory.

Qualifications and Personal Requirements:
• A minimum of 5 years of experience in a similar role.
• Proven track record of managing high-end residential properties with a small staff.
• Identify the developmental needs of others and coach, mentor, or otherwise help employees improve their knowledge and skills.
• A self-driven individual who can work independently, taking ownership of your workload and reacting with appropriate urgency to frequently changing priorities.
• Someone who thrives in a fast-paced environment while being able to prioritize multiple tasks.
• Fluent in Outlook on a Mac platform.
• Fluent in household smart systems (Control4).
• Ability to pass extensive background check.
• Ability to work legally in the U.S.

Cool Job for a Cool Person in West Hollywood – Be an assistant and Helper to a 50 year old dad that had a stroke and is not ambulatory

We are looking for a kind, smart, and easygoing person to support a bright young man who is in recovery after a stroke. He loves talking politics and researching world events. This is not a medical job — it’s about being present, helping out, and bringing good energy to his day.

What You’ll Be Doing:

Helping with light physical support like transfers from bed to chair (he’s strong but not yet ambulatory) he is thin and 5 ft 8

Accompanying him to physical therapy appointments (Lawndale area, 2–3 times week) so you must have a good driving record

Hanging out, researching interesting topics, watching documentaries or reading aloud — anything to keep his mind engaged

Offering quiet, respectful presence — privacy is important, but so is company

Being around on Tues, Wed, Thurs, and Saturdays (with possible overnights when his wife travels for a few days in summer). She could be traveling for up to 6 days twice during the summer with her kids, so please be available to stay over.

About the Home:

Warm, loving family — wife works part time
Full-time housekeeper helps with meals and family logistics
Two teenagers (13 and 16) who are pretty independent

Calm, respectful, and supportive environment

Pay to Schedule: – glad to pay 40 horus a week even if you are not working!

Approx. 30–40 hours per week

$35 hour (cash), plus $400 night if staying over during travel periods

Long-term role — we’re hoping for someone who can stay a year or more

Who You Are:

Thoughtful and observant
Empathetic
smart
Patient and curious
Strong enough to assist with transfers

Maybe a former personal assistant or someone who just “gets people”

You stay off your phone and show up — that’s everything here

If you’re looking for meaningful work with a wonderful family — this could be it.
If this sounds like your kind of job, The Help Company would love to hear from you. Apply now — the right person will know this is more than just a job. It’s a chance to truly make a difference.

We are looking for someone that loves cats – spend the night, make fresh food, play! you can go out during the day, but we would love someone that wants to play with them and be there with them sporadically during the day. No visitors to the home!! . Three will be a housekeeper once a week and and an errand person organzier one day a week. You can work from the house as there is a wonderful space for an office. Please let us know what you charge!

Our new client lives in Cheviot and the wife has her own contractors business. This young couple is looking for a wonderful family assistant or personal assistant. They have several properties that might need some management, including bill paying, walking the properties, as well as other administrative tasks to keep the business going. They have two girls going in two different directions that might need after school pick up. The girls are 11 and 15. This could be a wonderful start for a personal assistant that would like to learn about a career in real estate development or design! They will pay 40 an hour and a health stipend.

Our wonderful clients are seeking a versatile and highly organized personal assistant to perform administrative duties in their home office located on the Westside of Los Angeles. This is a fantastic opportunity as their last assistant was with them for four years, leaving only to move to New York to be closer to family. We are looking for a bright, thoughtful, organized, intelligent, and well-educated individual who can work part-time to help make their lives easier. While they are flexible, they would prefer three full days a week of work.

**Responsibilities:**
– Maintain and update calendars.
– Manage payroll for staff members.
– Type, format, and edit reports, documents, and presentations.
– Enter data and maintain databases.
– Oversee bill management.
– Track Individual Retirement Accounts (IRAs), pension plans, and Social Security benefits.
– Manage bank accounts and pay bills using Quicken.
– Assist with tax preparation by collaborating with CPAs and various financial advisors to track and maintain K-1 forms, a list of both domestic and foreign assets, pay capital calls, and monitor distributions.
-Maintain subscription docs for investments
– Keep a record of charitable donations and gifts.
– Track and pay all taxes for multiple LLCs.
– Maintain an art database using FileMaker Pro, including details on sold items, purchase dates, loans, and locations.
– Manage property tax payments.
– Possess accounting experience.
– Assist with estate planning.
– Answer phone calls and emails promptly.
– Make travel arrangements.
-Password management using bitwarden
– Support the management of multiple residences.
– Coordinate estate management tasks with contractors, architects, gardeners, pest control professionals, plumbers, electricians, etc.
– Organize filing using the Dropbox filing system.
– Copy, scan, and fax documents, and take notes during meetings.
– Order office supplies and manage mail and courier services.
– Run errands as requested.

**Requirements:**
– A college degree is preferred along with one to two years of experience as a personal assistant
– Advanced experience in creating documents and spreadsheets using office software, including Word, Excel, and PowerPoint
– Familiarity with Paychex, FileMaker Pro, Bitwarden, and Google Suite
– Tech-savvy and comfortable learning new programs to improve efficiency

The hourly rate is dependent on experience. This is a special client, and we are looking for the right match!

Our client splits her time between LA and other homes across the US, often shooting new TV shows or movies, or attending her husband’s professional events. They lead a busy yet purposeful life with their two rescue dogs. The husband has his own assistant, and you’ll work closely with them. At home, they are low-key but have a public presence.

This actress is juggling multiple responsibilities and is looking for an assistant who can keep up. The role is dynamic and requires flexibility, but typical duties include scheduling, errands, travel management, coordinating with production, event planning, managing her glam squad, liaising with agents and other representatives, packing unpacking, and handling pet needs (vet, grooming, etc.).

The ideal candidate has experience managing a fluid calendar, excellent communication skills, high emotional intelligence, and experience with both domestic and international travel. You should be tech-savvy and able to troubleshoot tech issues (like Sonos or iPhones) and enjoy using tools like ChatGPT to streamline tasks. Comfort with Microsoft Office, Google Suite, and smart home tech is essential.

The position is primarily Monday-Friday, 9am-5pm, but flexibility is needed for evenings and weekends when travel is involved. You’ll work mostly from home but should live near Beverly Hills for occasional visits (2-3 times a week). Travel to other residences may be required.

Candidates should have at least 3plus years of experience in a high-profile, fast-paced entertainment role. We seek someone who is loyal, discreet, efficient, and has a ‘no job is too big or small’ attitude. The client offers a salary of $90,000 – $100,000 (DOE), health insurance support, and typical PTO.

This is a wonderful team looking for an equally amazing assistant—someone sharp, dedicated, and kind. If you’re the right fit, let us know why you’re the one for the job!