Our client is looking for a tech savvy, discrete, sophisticated and organized assistant to help manage her personal life. She has a very busy business life, and sits on several boards as well as travels so it’s an interesting combination to juggle.

She and her husband have an active social life, so part of the work is organizing invitations for her social engagements, coordinating with her husband’s assistant, facilitating tickets and more.

You’ll work out of her home office three days a week. She can be flexible on which days, but weekdays are what she’s looking for with a start time of 9:30am. You’ll also be in charge of extensive gifting (business and personal,) returns exchanges for her shopping, writing thank you notes and making sure all the important people in her life get birthday cards and or gifts.

If you have worked as an assistant at the LA Phil, that is her dream hire. Regardless, an assistant with exceptional follow through is the dream. Please be experienced using PCs, Microsoft Office and ChatGBT.

The client is offering $40-50 an hour, DOE plus help to cover your health insurance costs. Major holidays off and paid, sick days and paid time off over the end of year holidays as well.

Please have at least 5 plus years of recent, Executive Personal Assistant experience to apply.

Our client used to have a dynamic life and now she’s slowed down but still likes to research new projects, and spends a lot of time at the doctor. She’s an impressive woman with incredible stories. The main need is a great, patient assistant who can show up Monday-Friday, around 12-8pm (our client likes to sleep in!,) and be ready to help with whatever is needed.

The ideal candidate has an extremely flexible schedule, as some days you will be asked to stay later. She is looking for an assistant who is refined, educated and sophisticated – just as much as someone who can become a trusted companion. This client often changes her mind, and is in her mid 90s, so she’s used to having things done her way, and you’ll need to be able to go with flow.

Our client is offering $120,000 – $150,000 a year for the right assistant. Please have at least 20 years of recent, professional assistant experience with excellent references to be considered.

UCLA Professor with two sons (aged 19 and 15) looking for a Personal Executive Assistant with a strong work ethic to work out of home and help manage work and house flow. The ideal candidate will be responsible, highly organized, a quick learner, comfortable navigating and troubleshooting common tech platforms, and able to pivot comfortably between diverse responsibilities while preserving attention to detail.

This working Mom is busy, and is looking for a right hand to keep her organized! She would love a tech savvy personal assistant who can also help her manage her home. There are 3 other staff members in the home. Her dream is to have a great assistant who loves to do lists and can keep track of all things that are in progress and complete.

The 15 year old is learning to drive. It would be great if you are comfortable with an occasional pick up if needed but the majority of this job is Personal and Executive Assistant work. You will also play a pivotal role in helping run the house.

Mom gets along well with organized, calm, happy, well educated, curious people. We have known her for years and help her hire – she’s a busy Mom who appreciates having great employees who help her make her world go round!

Location: Beverly Hills, CA
Hours: M-F 9am – 6pm
Duties Include:
● Maintain an organized system for task tracking and follow-up
● Scheduling for the three family members
● Travel scheduling
● Technology support (troubleshooting phones, computers, home AV system, etc.)
● Interfacing with house staff, third-party vendors, and bookkeepers, etc.
● Tracking and restocking home and office supplies across two properties
● UCLA related guest speaker coordination and communication with Teaching Assistants
● Running errands and assisting with driving, as necessary
● Assisting with event planning
● Assisting with management of internal databases
● Handle confidential correspondence and communications

Qualifications:
● Bachelor’s or graduate degree
● Proficiency in Microsoft Office, Google Docs, Excel, and Sheets
● Must have valid US Driver’s License and your own car
● Experience in managing multiple priorities, administrative coordination, and logistics
● Well-organized, detail-oriented, able to multi-task and demonstrate great follow-up skills
● Strong written and verbal communication skills
● Strong people-skills and a calm demeanor

Hourly rate is DOE!

a lovely gentleman who lives near UCLA, is in need of assistance one or two days a week. He is 85 years old and is looking for someone to be a companion for him, mainly. Someone to take him out a few days a week, walk in the neighborhood, go to museums, appointments, perhaps go shopping, etc. He is perfectly sound of mind, but his walking and eyesight are very bad. His wife (who is in perfect shape, same age) needs assistance! He is not looking for an aide, as one would think, but more of a cool dude companion 🙂
Someone who likes sports and art would be a plus. 🙂
Thanks!

Job Title: Estate Manager
Malibu, CA
Full-time Expected to be on property 8a – 5p
California candidates preferred.
Salary commensurate with experience

Job Summary:
A Hands-on and versatile Estate Manager needed to oversee the day-to-day operations, maintenance, and small staff for an Estate in Malibu. Estate consists of Main House and two other guest houses. This position will require weekends and holidays as needed. Reporting to the Chief of Operations.

Responsibilities:
• Hands on skills. Covering and uncovering pool furniture, removing umbrellas, cleaning of all outdoor furniture is required.
• Able to perform basic handyman duties and can roll up sleeves as needed.
• Oversee and assist housekeeping with larger projects if required.
• Manage external vendors, pool cleaners, pest control, landscapers.
• Familiar with HVAC systems and keeping detailed logs of filter changes and maintenance logs.
• Required knowledge of filtration systems, Irrigation zones, boiler systems, pool equipment.
• Assist with setting up for small events, running errands and able to pitch in where needed even if outside the job scope.
• Knowledge of California fire emergency evacuation protocols and managing homes in High Fire danger areas.
• Knowledge of Control 4 Systems, lighting and AV.
• Knowledge of septic systems and tree root intrusion management, hydro jetting of lines and able to recognize issue beforehand.
• Create and update Estate to Household manuals, inventories, and monthly maintenance calendars.
• Ensure property is always in a state of readiness for family visits.
• Conduct regular property inspections to identify and address maintenance needs.
• Coordinate and supervise repairs, renovations, and other property improvements.
• Maintain accurate electronic records and documentation related to property management.
• Adept at report writing with pictures. Weekly reports to the Chief of Operations is mandatory.

Qualifications and Personal Requirements:
• A minimum of 5 years of experience in a similar role.
• Proven track record of managing high-end residential properties with a small staff.
• Identify the developmental needs of others and coach, mentor, or otherwise help employees improve their knowledge and skills.
• A self-driven individual who can work independently, taking ownership of your workload and reacting with appropriate urgency to frequently changing priorities.
• Someone who thrives in a fast-paced environment while being able to prioritize multiple tasks.
• Fluent in Outlook on a Mac platform.
• Fluent in household smart systems (Control4).
• Ability to pass extensive background check.
• Ability to work legally in the U.S.