Location: Santa Monica, CA (Remote On-Site Flexibility)
Hours: Part-Time, Approx. 10 hours per week
Compensation: Competitive, based on experience
About the Role:
Our client, a high-profile couple based in Santa Monica, is seeking an experienced and highly organized Executive Assistant to work as a Lifestyle Curator. This role is designed for a resourceful, detail-oriented individual who thrives in a fast-paced environment and is passionate about curating exceptional experiences. The ideal candidate will possess a high emotional intelligence (EQ) and a sophisticated understanding of luxury travel, events, and personal management.
Key Responsibilities
Travel to Event Coordination:
◦ Plan and book travel, including private jets, liaise with pilots, and manage all details of travel arrangements.
◦ Research and book luxury accommodations, ensuring the perfect room configurations for the couple’s needs.
◦ Create detailed, customized itineraries for domestic and international trips, including restaurant reservations, activities, and transportation.
◦ Handle all aspects of event planning, from hiring caterers to securing the best venues and managing on-site logistics.
Relationship Management:
◦ Leverage an established network of Maitre D’s and vendors to secure exclusive restaurant reservations and event access.
◦ Cultivate and maintain relationships with top-tier service providers, ensuring priority service and access to high-demand venues.
Detailed Documentation:
◦ Create and maintain visually appealing PowerPoint presentations that summarize trip details, itineraries, and highlight memories from past trips.
◦ Archive all documents and resources related to the couple’s experiences for easy reference.
Calendar to Task Management:
◦ Maintain and manage the family’s calendars, ensuring all appointments, travel, and events are seamlessly coordinated.
◦ Track important dates (birthdays, anniversaries, etc.) and proactively flag upcoming events and deadlines.
◦ Manage day-to-day tasks, including running errands, scheduling vendors, organizing vehicle maintenance, and purchasing flowers or gifts.
Administrative Support:
◦ Assist with various personal tasks, including handling family communications, managing to-do lists, and organizing everyday logistics.
◦ Be proactive in anticipating needs and ensuring no detail is overlooked.
Qualifications:
Experience:
◦ 3plus years of experience as an Executive Assistant, Personal Assistant, or Lifestyle Curator.
◦ Extensive experience in booking luxury travel (including private jets and hotels) and coordinating high-end events.
◦ Proven ability to create and manage detailed itineraries, travel logistics, and vendor relationships.
Skills to Abilities:
◦ High Emotional Intelligence (EQ), with the ability to anticipate and adapt to the family’s needs.
◦ Strong relationships with high-end vendors, including Maitre D’s, caterers, and luxury service providers.
◦ Exceptional organizational skills, with the ability to handle multiple tasks and manage competing priorities.
◦ Proficient in Microsoft Office Suite (especially PowerPoint) and Google Workspace; familiarity with project management tools is a plus.
◦ Attention to detail and a ‘no job too big or small’ mentality.
Personal Attributes:
◦ A person with taste, style, and discretion.
◦ Resourceful, proactive, and capable of making decisions with minimal direction.
◦ Excellent communication skills, both verbal and written.
◦ Ability to manage a flexible schedule, with an understanding that responsibilities may vary depending on the couple’s needs.
