The Personal Assistant (PA) provides proactive, high-quality administrative and organizational support to an executive (and his family) who values efficiency, discretion, and clear, concise communication. The ideal candidate will anticipate needs, streamline operations, and manage priorities with minimal oversight.
 
Responsibilities:

· Schedule, monitor, and troubleshoot travel for executive and his family (wife, mother-in-law, ex-wife, 7 children).
o White glove service through travel agency or private jet.
o Create itineraries and logistics. PA does not travel with Principal.
· Calendar and time management for work and personal meetings and events, medical appointments, etc.
o Respond to family requests as needed.
· Coordination of ticketing and other requests for his football (soccer) team ownership.
· Coordination with executive’s house staff, business managers, accountants, etc.
· Support personal and professional tasks as needed to keep the executive’s day running smoothly.
· Maintain confidentiality in all aspects of work.
 
Key Qualities:
· Responsive, highly organized, reliable, and self-sufficient.
· Proactively anticipates needs and or obstacles.
· Strong judgment, discretion, and attention to detail.
· Communicates clearly and briefly—tailoring updates to the executive’s preferred style.
· Calm and professional demeanor.
 
Experience:
· Prior experience supporting senior executives in Finance or related industries
· Excellent written and verbal communication skills.
· Proficiency with calendar and task management tools (e.g., Outlook, Concur, Teams, etc.).
 
Working Conditions:

· will provide laptop and phone
· The PA will work from office when Principal is in Los Angeles, and remote the other times
· No travel required, lighter evening requests, and a few hours worked on average over the weekend.
 

We are pleased to offer a position for a very busy couple that travels and loves to have events. They have a wonderful team working there, so you will be well supported! Please have prior experience managing a HNW Individual’s life and at least 5 plus years as an executive personal assistant! You must be well educated, polished, polite and extremely efficient! This role requires a 24 7 mentality and a thick skin. You should be an experienced assistant who doesn’t take things personality and knows the job is all about servicing your Principal.

• Running complex calendar.
• Compiling list of invites (several every day) adding to calendar and also a rolling email, liaise with principal on what they would like to attend.
• Scheduling all travel, ground, charter to commercial, working closely with travel agent and external vendors – this is often very last minute.
• Frequent correspondence from friends and family.
• Taking care of the principal’s inbox and responses needed list.
• Overseeing all mac syncing, playlists, downloads across hundreds of laptops, iPods, iPads, iPhones.
• Purchasing, wrapping and sending gifts.
• Keeping contacts up to date, this must include notes, adding new people to birthday calendars many different party lists.
• Adhoc film theatre questions may come up but experience here is not essential, questions can be forwarded to the right people.
• Party planning, working with party planners and or independently to create intimate dinners and lunches to large scale up to 350 person parties.
• Routinely assessing all working relationships, jet companies, party planners etc etc.. making sure we are working efficiently and effectively.
• Pet care: travel, occasionally sitting and walking, veterinary grooming appointments, vaccinations etc..
• Keeping on top of her calendars, beauty, medical, business appointments as well as social.
• Some travel maybe be required, possibly Vail and London.
• Liaison with House Manager to make sure that all homes and staff are running smoothly.
• Managing company branding, online presence and social media.
• Personal shopping, working with housekeepers occasional shopping for clothes products.
• Managing rental homes calendar and guest schedules.
• Liaising with Yacht crew, drivers in the UK etc.
• Buying selling and inventorying Fine Wine.
• Buying selling Fine Art – inventorying using collector systems and finding comps at auction.

The client is offering a base salary of $150,000 plus OT when worked, PPO health insurance and PTO. There is a tight knit team already in place that works together really well, and they’d love to find an amazing new assistant who will get along with everyone and be an energetic person ready to get the job done!

claudia@thehelpcompany.com