San Francisco

Wonderful female principal hiring a part time assistant in lovely Berkeley California

Open

Posted : 07/10/24

Kind, warm and lovely female principal is looking to hire a part time assistant to be her right hand person about 10-15 hours a week. She needs someone first and foremost to trust who have their own car and can take her to and from doctor appointments, help navigate her technology, update her calendar and manage her weekly schedule, grocery shop, run errands, clothes shop home furniture shop, and to be a wonderful companion to her 2-3 days a week with a very flexible schedule of 10-15 hours a week. Please have a very flexible schedule as each week can change on the set days she needs you. This client is such a dream to work with, every week is different and truly you will find yourself having so much fun spending time together. Hourly rate is $40-$50, ideal start date is August- please reach out to me ASAP if you are a fit.

elizabeth@thehelpcompany.com

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Los Angeles

Executive Assistant needed for West LA Philanthropist and former Political superstar

Open

Posted : 06/21/24

Executive Assistant needed for Philanthropist in West Los Angeles with an incredibly busy schedule. Must have a huge heart, warmth and proven loyalty in prior roles. This Philanthropist runs an incredible mental health non profit, we would love someone who has interest in the field. Mostly, we are looking for a great executive assistant who has experience in a private home office, with exemplary organizational skills and incredible memory.

This is an in person, Monday-Friday role, in a gorgeous home office. Ideally, 11am-7pm with some flexibility to stay later as needed, or 10am-6pm for the right person.

You will manage scheduling, personal appointments, event planning, errands, travel and more. Your memory must be 150% as there are 1000 messages and documents that you will read and decipher (as her partner). You have etiquette and will be dealing with politicians and other luminaries. She would love someone that can absorb what she is doing, and be proactive and involved with her projects.

Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy!

Salary range is $100,000 – $125,000 plus a health insurance stipend.

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san francisco area

Fun loving young family in San Francisco hiring a part time family assistant

Open

Posted : 06/14/24

Mom and dad both have insane work schedules and need your help! This is a job for someone who can work remote in their Bay Area home, comfortable with a flexible schedule- some weeks you may work 10 hours while other weeks could be closer to 12-15 hours. They need help with managing their family calendar, doctor appointments, organizing kid activities, running errands, ordering children’s clothes, paying bills, help organize dinner parties and social events, and all the other fun things they don’t have time to do they would love to have you handle. Both parents are very organized and detail oriented and need you to have that same mindset. Please be proactive, have a straightforward and open communication style, flexible, and truly a Jane of all trades. You can choose the hours and days that work best for you as you will work remote, hourly rate $40 hr with some flexibility depending on experience. Please reach out if you are interested in learning more.

elizabeth@thehelpcompany.com

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new york area

The warmest EA needed for a creative genius

Open

Posted : 06/14/24

We are helping a wonderful, creative genius find an EA to manage their life. It would be great if you have worked for an icon who understands culture, fashion and food as these are all important to this principal. You should be a wiz at calendering, know how to manage a busy life, interacting with high-profile individuals with ease, cultured, well-traveled, calm during the storm type of personality, know how to manage a home, kind and warm personality and a caring person. This job is perfect for someone who can drop their life at a moment’s notice and travel the world with your boss, be the gatekeeper for them and keep them organized and on track. If you are ready for your next adventure, send us your resume! heather@thehelpcompany.com

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san francisco area

Fabulous family hiring a Driver in beautiful San Francisco

Open

Posted : 06/12/24

This wonderful family is looking to hire a driver and you would be so lucky to be a part of their team. This is a very busy family, and your job is to help drive dad to and from work to his social events, client meetings, help pick and drop off their darling two kiddos to school, and help drive mom to the grocery store, run errands, to and from her social events and to all her other fun plans she may have in her day. You must have experience working with private families as their driver, be extremely flexible, professional, excited to be around children, proactive and have a warm-sunny personality. Hours could change week to week but expect 8:00 am start time and ending your day at 6:00 pm, some weeks though there will be a need to stay later in the evening when there are events and or dinner meetings. Salary is depending on experience, full Benefits- even a 401k, AMAZING. Please reach out to me ASAP if you are a fit:)

elizabeth@thehelpcompany.com

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Los Angeles

Executive Personal Assistant needed in Palos Verdes for fabulous family

Filled

Posted : 07/09/24

Wonderful couple in the Palos Verdes seeks an energetic Personal Executive Assistant to join their staff and assume full responsibility for the day-to-day operations of a beautiful home and a family office as well as an additional property in Hawaii.

The ideal candidate has a pristine background and minimum 5 plus years Assistant experience. Other important attributes are loyalty, excellent verbal and written communication and organizational skills, and the ability to handle sudden changes and requests with ease and a smile. Candidates must also have excellent tech proficiency. This individual will be responsible to ensure the smooth and efficient functioning of the estate, as well as management and light supervision for various staff members who have been with the family for many years and vendors.

This is an energetic household! While most of the children are off at college, there is still one left in high school, and others coming home for vacation. It’s a tight knit family with functions and many happenings.

Please do love dogs, as they also have one!

You will help manage a few household employees and also help at the family office. The Wife and Husband use both PCs and MACs, please be proficient in both, and be able to use Microsoft Office, Google Suite, research and problem solve. We are looking for a candidate with amazing problem solving abilities and the desire to work long term with a great down to earth family. Hours on site are typically Monday-Friday, 8am-5pm, though if you’re an early bird, some days you’ll be able to work 7-4pm.

The family is incredibly loyal and is looking for the same in a new hire!! Great benefits, some remote work and DOE salary!

This job has been filled.

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Los Angeles

Temp Dogsitter House Assistant needed for wonderful Beverly Hills Couple

Filled

Posted : 06/18/24

Our amazing clients are looking for a TEMPORARY Dogsitter and Personal Assistant who can care for their adorable Weimaraner dog! The schedule is Monday-Friday, 4pm-8pm. The current person in the role is amazing, but she had an injury and we are not sure how long she will out for.

They have a full time housekeeper who works the days, but as the couple both have demanding jobs, they can’t always be home in time for their adorable dog’s afternoon needs. You will oversee feeding, walking, playing and giving him attention! Huge plus is someone who would be happy to occasionally cook simple dinners from the client’s recipes but it’s not a deal breaker if you do not like to cook.

We would love to find an assistant who loves dogs, and either works close to Beverly Hills during the day and is looking for extra hours OR a total dog lover who is happy to help keep a home tidy and also help cook healthy meals on occasion for this client.

Please let us know if this is you are available! These clients are great, they are busy professionals who love their dog and want him to have the best care!

The client is offering $35-40 an hour, on payroll.

Please have a reliable car, clear background check, glowing references, and a big heart! Most of all, please be the biggest dog lover.

This job has been filled.

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Los Angeles

Junior House Assistant needed for busy staffed home in Brentwood

Filled

Posted : 06/19/24

We have a long time client in Brentwood that has a very big staff, the family has small kids in the house ages 2 and 4 year old . There are housekeepers and a weekday nanny. The House Manager Estate Manager needs some extra hands. We would love to find someone who has experience working on staff , can help with vendors and is able to help with family errands, possibly driving the girls to or from school and possibly pinch hitting anything and everything. We would love someone who had longevity in their last position with great references, Family pays on the books with help with health insurance, paid vacation and sick days. OT will apply after 8 hours in a day. Flexibility is a must. Family may need a mix of Monday – Friday and weekends. Please reach out

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Los Angeles

Second Assistant and Travel Personal Assistant needed for Hilarious Celebrity in West LA

Filled

Posted : 06/10/24

Our incredibly hilarious and accomplished client is looking for a great assistant who has a sense of urgency, thick skin, deep sense of organization and ability to prioritize. You will work from her home office, Monday-Friday, and be flexible to go on the road for filming and tours. While traveling, there will be weekend work and while in LA, most of the work will be during the week though we are looking for someone who can physically work as needed on weekends. This is a combination of both business and personal, please enjoy doing both!

You will work closely with the 1st assistant to manage your boss’ life. This client has their own production company, and a dynamic busy life. While she is based in West LA, there are multiple homes and she travels. Day to day responsibilities will include heavy scheduling, emailing throughout the day, using Google Suite to manage various lists and projects, problem solve IT issues, gifting, letting in vendors to the home, ordering issues, research and be there to support as needed!

When you are based in LA, you’ll mostly work from the client’s home, and then you’ll also be on the road for domestic and international tours, speaking engagements and more. It would be great if you have experience on tour, on set and capturing photo to video content. Please have the ability to be on call and available 24 7 if needed.

We are looking for an assistant with at least 1-3 years of experience supporting a high profile entertainment individual, or talent agency desk experience!

This role is offering $75,000 a year ($36 an hour) plus OT, discretionary year end bonus, medical insurance 100% covered by the employer, three weeks of PTO, six sick days and a 401k plan.

This job has been filled.

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Santa Barbara

Chief of Staff for amazing Montecito Principal

Filled

Posted : 05/15/24

The Chief of Staff (COS) serves as the point person for the Principal and is responsible for maintaining the Principal’s calendar and supporting her in lifestyle, property portfolio, philanthropic endeavors, special projects, events, and family logistics. This role will proactively and accurately communicate the Principal’s needs to the teams that support her. This client-facing role will manage the remote Executive Assistant, and collaborate with colleagues, service providers, and advisors to support delivering all personal administrative and residential services to the Principal. This role will assist the Principal in benchmarking, documenting, and ensuring exceptional service delivery in calendaring, creative services (i.e., gifting to events), executive and personal assistant support, and general and special project administration. This role will serve as a gatekeeper and liaison for the organization and Principal.

The primary goal of the COS is to ensure that the Principals make the most of their limited time, that information arrives at the right point in their decision-making process, and that follow-up happens without them having to check. The COS will build and maintain relationships with external professionals and vendors, acting as the first point of contact to the Principal as required. The COS will collaborate closely with the Managing Director, Estate Manager, Lifestyle to Culinary Manager, Family Assistant, Chef, remote Executive Assistant, and management team to communicate the needs of the Principal proactively and accurately to the teams that support them throughout their residential and commercial portfolio. The residential portfolio includes primary and guest residences in Montecito, CA, a beach home on Santa Cruz, and other domestic homes on the Gaviota Coast. The for-profit portfolio comprises an ultra-luxury boutique villa in Mexico and a luxury boutique ranch and wilderness experience in Colorado. The COS will work on-site at the Montecito, CA primary residence, providing coverage Monday – Friday and as needed on weekends and evenings. This role requires travel as it is necessary to support the Principal. The COS will also be responsible for event logistics and coordination alongside the Managing Director, the Lifestyle to Culinary Manager, and the management team.

This individual will demonstrate poise under pressure, take direction gracefully, and be driven by fluid communications and operations. Character attributes in this role include consummate critical thinking skills, unflinching accountability, common sense, and the ability to distill complex information into concise and prioritized communications. Must possess an innate ability to proactively manage the Principal’s expectations and bring a flexible, solution-oriented approach to their work. Ideal candidates will have significant former experience supporting busy, entrepreneurial, intellectually curious, and family-focused principals who strive to balance competing demands. The Principals value candidates with developed self-awareness, discretion and EQ, good judgment, proactive work ethic, collaboration, reliability and accuracy, and efficient communication skills.

From a values perspective, the Principals aspire to have an organization whose members are exceptional, always professional, and strive toward the following three forms of sustainability: (1) economically smart stewards of the dollar; (2) eco-sustainability – are stewards of the earth; (3) personally sustainable – are stewards of ourselves and those around us. As professionals, the Principals envision an environment where the organization’s members strive to be exceptional, to be of service, and to be themselves. They seek to encourage a deliberate mindset where the team is empowered to pause, think, and ask themselves if their approach to a task is the smartest way to do it.

This role will take a stewardly approach to ensure that the team constantly embodies and fosters the family’s values inside and outside the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

GENERAL RESPONSIBILITIES
● Anticipation to Consistency – Work with and manage the remote Executive Assistant to provide personal,
executive, and administrative support in all areas of the Principal’s life. Anticipate the Principal’s needs and take immediate, thoughtful action in a logical sequence. The COS anticipates problems and is especially sensitive to issues that require diplomacy.
● Communication
○ Be an “air traffic controller” for the Principal regarding the flow of information. Communicate
actively with the Principal to ensure that all upcoming and outstanding projects and events are
proactively managed and that issues are promptly identified, addressed, and resolved.
○ Connect workstreams that might otherwise remain siloed.
○ Be an honest broker when the Principal needs a wide-ranging view without boundary
considerations.
○ Participate in daily weekly meetings with the Managing Director, the remote Executive Assistant,
and the management team to review projects, events, travel, Principals and family calendars, and
staffing schedules.
○ Prepare a weekly Pending Report for the Principals.
○ Collaborate with the property and household services teams to coordinate project events and
elevate workflow. Communicate clearly and consistently with all property staff and all off-site partners. Ensure the interior team is current on upcoming activities, including events, guests, and timing of activities.
○ Compose “on-brand” communications representing the Principal’s taste, style, and values.
● Foster Relationships to Interface—professionally represent and interface with the Principals’ family,
colleagues, clients, collaborators, and other important personal and professional advisors.
● Coordinate and Collaborate – with outside organizations, entities, governmental officials, security teams,
and event planners as required; maintain meticulous management of guest lists and RSVPs.
● Standard Documentation—In collaboration with the remote Executive Assistant, assist in developing and
maintaining manuals, procedures, and checklists for operations, events, travel, etc., and conduct annual reviews and updates.

ADMINISTRATIVE RESPONSIBILITIES
● Principal Calendar Management – Work closely with and manage the remote Executive Assistant to
provide accurate and timely management of multiple dynamic calendars, including personal appointments, meetings, events, and property schedules. Coordinate with the Managing Director, the Lifestyle to Culinary Manager, and the Estate Manager to confirm property visitation occupancy schedules and related stay details.
● Document, track, and prepare – Work closely with and manage the remote Executive Assistant to provide all pertinent information required for meetings. Maintain the accuracy of the Principal’s contact database.
● Travel Planning to Logistics – plan and execute travel itineraries and coordinate with residential property managers.
● Financials – Work with the CFO and assist in managing tracking expenses and bills, reconciling credit cards, approving staff expenditures, and coordinating with accounting partners. Perform light financial analysis as requested. Review contracts pertinent to the Principal.
● General Administration Support—Work with the remote Executive Assistant and the family’s personal assistant to assist Principals with general administrative processes, including daily mail receipt, record, and distribution; filing; scanning; photocopying; drafting outgoing correspondence; and proofreading material.
● Special Projects – Work with and manage the remote Executive Assistant to assist with overseeing projects as assigned, including holiday preparations, maintenance of archives, memorabilia, and business venture-related information.
● Event Management—Work with and manage the remote Executive Assistant and collaborate with the Managing Director and the management team on logistics coordination, planning, organization, and seamless orchestration of small- to large-scale events.
● Gifting to Product Research – Collaborate with the Principal on the gifting program, including inventory, researching unique gifts, tracking, purchasing, wrapping, and sending gifts. Work with the remote Executive Assistant on desired outcomes and processes.
● Wardrobe to Personal Items – help coordinate purchases, returns, and repair requests for the Principal and delegate what can be done by the remote Executive Assistant.

QUALIFICATIONS

EDUCATION to EXPERIENCE
● A bachelor’s degree and a minimum of five-plus years of relevant experience or equivalent combination of education and experience providing executive personal support within a high-service, action-oriented private environment with high accountability levels.
● Experience coordinating with diverse personal service and hospitality teams, including business and personal assistants, housekeepers, chefs, and other staff vendors as may be required.
● Experience maintaining a private employer’s confidentiality, safety, security, and privacy.
● Tech-savvy: Advanced knowledge of both Google and Apple products, demonstrable proficiency with
Google Suite (calendar, drive, sheets, docs), calendaring programs, Zoom and other online video communication software, PM messaging tools, and quick learning of new apps. Familiarity with the Monday app.
● Must have experience supporting complex travel, hospitality, event, and entertaining requirements.

Personal Qualities to Character
● Warm, polished, poised, intuitive, respectful, calm, and collaborative by nature.
● Exceptionally organized, intelligent, dynamic, confident, natural multi-tasker, and resourceful.
● Can anticipate and avert problems.
● Does strategic thinking and problem analysis.
● Can manage the process of ideas to execution.
● Is observant and attentive to the Principal’s preferences and intuitive at replicating the qualities they
enjoy.
● Displays humility, maturity, and situational sensitivity.
● Has a can-do attitude, no task being too great or too small, and genuinely enjoys providing personal
service.
● Capable of easily juggling competing deadlines while remaining calm and attentive to detail and accuracy.
● Ability to anticipate the next steps by thinking creatively, solving problems, and taking a broad perspective to make the principal’s life easier. Takes ownership of work; thinks strategically and is resourceful.
● Superb written and oral communication skills; a gift for distilling information into verbal and written formats.

ADDITIONAL INFORMATION
● Work location: This role will be on-site in Montecito, CA.
● Compensation: $200,000k DOE plus benefits
● The family has pets, and the candidate must be comfortable around pets.
● All qualified finalists require verifiable references and a thorough background check.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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