los angeles area

Best Personal Assistant job on the Eastside

We are looking for a happy, positive and experienced candidate that thrives in a fast paced, and dynamic environment. This role is a mixture of hands-on house/personal assistant support and administrative support. The ideal candidate has a strong aptitude for problem solving, a passion for personalized support, and is energized by detail oriented execution. They excel at multitasking and have the ability to prioritize tasks accordingly. The candidate should also be able to troubleshoot issues effectively and provide creative solutions in a timely manner. While there is a direct supervisor available for guidance and support, the overall supervision style is hands-off.
Duties Include: 
• Routine house management like checking physical mail, maintaining/creating organization systems, checking inventory and restocking personal and household products,maintaining consistency of house management standards, procedures, and services.
• Managing and coordinating a personal calendar for 2 principals and the household operations like health appointments, restaurant reservations, personal meetings, pet care and household-related appointments
• Maintaining physical and cloud databases for Principals’ personal and household operations from vital documents and personal contacts to essential travel information and vendor contacts
• Booking and coordinating point-to-point travel and creating travel itineraries for principals
• Running personal errands such as dry cleaning, routine prescription refills and pick ups, processing and tracking returns, taking the dogs to the vet, and preparing principals for travel.
• Supporting the Supervisor with special project tasks like assisting in research related to vendors, contractors, services, or products for special projects like event planning and gift purchases.
• Performing other duties as assigned or required; responsibilities will vary with Principals’ needs.

This role is currently hybrid. The candidate will be primarily onsite at the principals’ home or working from the candidate’s own home. The principals’ also work from home and the candidate will need to be sensitive to this.  This position reports to the Chief of Staff and the Principals.  
 
This is a full time position, operating Monday through Friday.  The hours held are generally 9am-5:30pm, with an hour for lunch, but flexibility on start/end times is required, in addition to the ability to work overtime on an evening or a weekend when it is needed. 

 
Requirements:
• Must have dependable car, valid driver’s license, and car insurance
• Strong computer and tech skills with the ability to use G suite and other programs necessary to carry out job functions, including workflow management programs, cloud databases, employee time clock, and smart home systems. 
• Excellent written and verbal communication skills
• Must handle all tasks, information, and activities with the utmost discretion, integrity, and confidentiality
• Must like dogs
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Relationship-oriented – extremely people focused with the ability to develop effective working relationships 
• Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
• Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback, adjusts to different working styles 
• Team player – proactively seeks opportunities to help others, will go above and beyond to get the job done. 
• Strong intellectual curiosity and problem solver – a creative thinker, interested in the big picture 
• Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Please reach out if you are interested and have minimum 3-5 years in a private home as a Personal Assistant.
This position provides health, sick days, paid vacations, and paid holidays. Principals will pay on the books.

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los angeles area

Award Winning Architecture Firm seeks Business Administrator to assist with operations and administrative needs

This incredible firm has been lead by our clients for 30+ years. They are a boutique company with big projects – they do architecture, landscape design and interiors. It’s an incredible group of tight knit employees who all bring their unique talents to the table. This company values curiosity, intelligence, hard work, excellent communication skills and the value of true team work. They are proud of the loyalty so many of their employees have shown, employing many for 10, 15, 20+ years!

Please have excellent written and oral communication skills. You are tech savvy and current on all MAC programs, Microsoft Office, Google Suite, Slack, Filemaker – and if you don’t know all of those, can learn quickly. It would be great if you have a college degree, but it’s not a deal breaker as long as you have the skills they need. This is a fast paced environment of intellectuals, and they like to keep the culture of the office upbeat and curious.

You are excited to join a thriving company and live close enough to their West LA office where the commute will be reasonable. You will work with the office manager, and the Firm’s Principals, Monday-Friday in the office. The hours are around 9am-6pm, with flexibility to come earlier or stay late if needed on deadline.

We are looking for a special person who will be excited to learn, grow and commit to the firm – as they want to invest in you as well!

Salary is DOE based on experience and skills you bring to the table, 80-120k on up plus health insurance, and paid time off.

Please be vaccinated, and boosted, for Covid.

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los angeles area

Connecticut Family Assistant

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los angeles area

Female Tech Start Up CEO seeks Remote 2nd Executive Assistant

Female CEO of new entertainment-centric tech start up seeks driven, tech savvy, proactive assistant to support the office of the CEO of one of Mark Cuban’s newest companies! Must have an interest in entertainment and have 1-3 years of experience working as an executive assistant. Heavy travel booking and calendaring is a must along with the typical Executive Assistant duties such as gift purchasing, reservation making, meeting confirmations and helping CEO and first assistant run smoothly day to day. Someone with a sense of urgency who is constantly looking for ways to help and improve the company would be appreciated! Salary $30-35/hour plus benefits. Start asap. Other Executive Assistant works in EST so you will be working mostly PST hours with some weekend and early morning availability as needed to keep everyone operating smoothly! Please be based in Los Angeles, have excellent references, a great attitude and be ready to work!

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san francisco area

Darling family seeking a part time mother’s helper

This young darling couple is in need of apart time family assistant. They just had their second baby, and would love to find someone to help make their house run smoother. You will help keep the house tidy, clean baby bottles, kids laundry, organize closets, meal prepand run personal errands. You must have a can do attitude, extremely positive and want to truly be the extra set of hands. Schedule is flexible but this is a part time job and ideally you could come in Monday-Friday between 9:00 and 12:00. They are so such a fun loving, mellow family and this would be a dream job. If you are a fit please reach out ASAP.

elizabeth@thehelpcompany.com

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san francisco area

Part time Family Assistant in beautiful Oakland

Darling family is seeking a loyal, energetic, professional part time family assistant. The most important part of this job is to be an expert with laundry; this includes adult and children’s clothing, bedsheets, towels, and cloth napkins. Wash and dry laundry according to instructions. Fold and put away. Occasional ironing. You will also help with light cleaning, running errands, car maintenance, household organization, help set-up and clean up for parties and meetings, water house plants. You must be able to lift things and move things around. For example, you may be asked to move a banker’s box of files to another location or put a vacuum in a vehicle to donate it. Must like using Zoom and FaceTime to communicate with the Family. Extroverted personality is a big plus. Must be comfortable driving an SUV and a Prius Prime. This family is pretty flexible with hours but would love Tuesday-Thursday (6-8 hour days). Please reach out to me ASAP if this is a fit for you.

elizabeth@thehelpcompany.com

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los angeles area

Polished Executive Personal Assistant for Artsy Philanthropic Couple in Santa Monica

One of our favorite clients is hiring! The current assistant moved out of state and is working remotely until they find the next special person to take over. The is the total dream job! You get to work in a gorgeous home office of Santa Monica Canyon for the most lovely couple. Incredible work/life balance! This is a Monday-Friday position, you can work 9-5, or work later a few days and leave earlier the other days.

We are looking for a polished, articulate, and sophisticated assistant for a philanthropic family. The office is located in a beautiful family home in Santa Monica Canyon, and is a wonderful place to work. We would love to find someone with a bachelor’s degree from a top university. Looking for someone excited to help run their household and their family foundation. Must be proficient on Mac + Google Suite, and have knowledge of word and excel programs. Responsibilities include phones, errands, organizing, filing, gifts, bookkeeping, expenses, booking travel, being the liaison with other staff, and small projects, supervise vendors, create inventory lists and other tracking sheets on word. We would love to find someone trustworthy and lovely who lives in West Los Angeles. The couple is extremely respectful and great to work for. They are offering a generous salary (inclusive of helping you with health insurance,) and paid vacation, holidays and sick days.

Please be vaccinated for Covid, have a reliable car you can use to run errands and be ready to work starting end of September 2022!

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new york area

NYC and the World Executive Personal Assistant needed

This position is for one of the most amazing families in the world. You will be the Executive Personal Assistant to a generous Philanthropist married to an award winning Entertainer, who is extremely busy traveling, hosting events and attending fundraisers. This is a job for an Executive Assistant who loves to organize, prioritize and think ahead – and focus managing someone’s personal life with EA skills! This is your career and you take great pride in all the details to keep the life running smoothly of a HNW individual! You will get to travel to your new boss’ several homes around the country and keep her life in perfect sync. Your schedule will vary depending on her schedule, but you will typically work Monday-Friday, anywhere from nine to eleven-hour days. You love to work on a team and will interact with the most amazing estate manager, house managers and other assistants. This family is really well organized, and they appreciate having happy and professional employees in their home. This is a wonderful position for a great EA or even PA who has been a hybrid EA/PA who would love to be based out of a gorgeous home office who loves to travel and be on the go! Ideally, we would like to see that you have about 3-5 years of experience supporting a high-profile individual, a college education, great computer skills and flexibility in your schedule. This is an hourly plus over time position, with a salary DOE plus amazing benefits along with a wonderful place to work! Probably the best in the city. Please be based in NYC and be vaccinated for Covid!

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new york area

Executive Personal Assistant needed for the most interesting Philanthropist in NYC and the Hamptons

This is the most interesting family in NYC! You will be the Executive Personal Assistant to a generous Philanthropist married to an award winning Entertainer, who is extremely busy traveling, hosting events and attending fundraisers. This is a job for an Executive Personal Assistant who loves to organize, prioritize and think ahead. This is your career and you take great pride in all the details to keep the life running smoothly of a HNW individual! You will get to travel to your new boss’ several homes around the country and keep her life in perfect sync. Your schedule will vary depending on her schedule, but you will typically work Monday-Friday, anywhere from nine to eleven-hour days. You love to work on a team and will interact with the most amazing estate manager, house managers and other assistants. This family is really well organized, and they appreciate having happy and professional employees in their home. This is a wonderful position for a great EPA or even EA who would love to be based out of a gorgeous home office and would be happy to travel as needed! Ideally, we would like to see that you have about 3-5 years of experience supporting a high-profile individual, a college education, great computer skills and flexibility in your schedule. This is an hourly plus over time position, with a salary DOE plus amazing benefits along with a wonderful place to work! Probably the best in the city. This position will be NY based!

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los angeles area

Personal Assistant needed for a wonderful comedian, writer, producer, and director

We would love a boots on the ground young lady that is detail oriented and organized. This is an entry level position and you will be doing the following!

JOB DESCRIPTION – Personal Assistant to high profile multi hyphenate actor, producer and writer. Based in LA, but may occasionally require domestic and international travel (a valid passport is required). This position is *not* remote and requires someone who has a car and is fully vaccinated and boosted.
In this role, you will be responsible for coordinating all of your boss’s personal schedule including doctors appointments for her and her family (including her two small children), creating calendars for the nannies and housekeeper schedules, and booking all classes and extracurricular activities for her children.

The assistant will be in charge of all house-related maintenance including managing and coordinating with all vendors including plumbers, carpenters, caterers, landscapers, contractors, home security, tree-trimmers, neighbors, swim instructors and various teachers and classes for the children. Assistant must be very self motivated about noticing problems in the house and taking care of them in a timely and cost-effective manner.

There are daily trips to post office, grocery store, dry cleaning, picking up tailoring, and dropping off gifts and packages around town, as well as traveling and communicating with boss’s business manager.

As her personal assistant, you need to be incredibly self motivated about accomplishing various personal tasks including house and car maintenance for the cars in the household (getting gas, oil changes, car washes, scheduling repairs and inspections).

The job includes daily opening of many packages and delivering items to various members of the household and all returns. You will be responsible for daily timely returns of packages and trips to fedex and UPS, including tracking all packages. You will be doing light kitchen tasks (making smoothies, sandwiches) and picking up food for the family regularly.

You will be managing an ever-changing calendar of events, working with many different players in your boss’s world. You will be setting calls and meetings, making dinner reservations, working with a stylist, setting up for fittings for major events, going to set with your boss when necessary, working closely with the social media manager, and shooting social media content, including setting up social media shoots and coordinating fashion looks several times a week.

You will working with the boss’s executive assistant to create itineraries for all travel (including flights, cars, greeters, housing, dinner and activity reservations for the family etc.), responding to requests for gifting and requests with PR, for boss to attend events, 

Assistant will be planning all aspects of events (including but not limited to birthday parties, family events, holiday parties etc.) and more. You will speak regularly with the boss’s Malibu house manager, business manager, and the teams of other high profile people, so a high level of professionalism, discretion and trust is absolutely necessary.  You should be tech-savvy and experienced using Google Suite, Microsoft Office etc.

The role is ever-changing, and requires someone who can adapt quickly and step into any and all sorts of roles. *The person must be extraordinarily detail-oriented but also quick and efficient. They must have a high social IQ and be able to “read the room”.*

Role requires a 2 year minimum and you must be able to work a very flexible schedule. Hours are generally 10AM-7PM Mon-Fri, but adjust daily based on need (ex: if you need to be at home or on set early / stay late, or if there are tasks that need to be completed that day). Weekend availability is necessary, but will change week to week (will never work more than 6 days in a row). Must love being around children, as you will be based out of your boss’s house. A love of fashion and adventurous palate is a plus.

25 to 30 an hour Includes healthcare + PTO.

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