Santa Barbara

Most special Montecito client seeking the best Executive Personal Assitant

Open

Posted : 03/01/24

Our client is the most lovely, accomplished and detail oriented busy Mom who is also running a couple of business and passion projects.

We are looking for a tech savvy, confidential, detailed, and experienced assistant who can manage her world with grace. You will help keep her life private and organized.

You will be based in the Montecito home office, Monday-Friday, 8am-4pm or 9am-5pm. Our client really values her evenings and weekends with family, and tries really hard to keep work during office hours.

The responsibilities will include extensive scheduling, travel itineraries, research for travel, booking travel, booking the children’s doctor’s appointments and assisting with any summer camps etc. and generally just being the lovely right hand that keeps our client’s personal world running. We need someone with Executive Assistant skills who thrives in a personal setting. You will work closely with the client’s house manager and other domestic staff.

Our client has a philanthropic heart, deeply cares about the environment and other traditionally liberal values. You will assistant with events for various birthday parties and fundraisers, previous event planning experience is a plus.

Please have 3-5 years of supporting a high net worth individual or family, excellent references and tech skills.

The perfect person already lives in the Montecito or Santa Barbara area, however our client is open to relocation from Los Angeles for a stellar candidate.

Compensation package includes $150,000 salary, DOE, medical, dental and vision insurance, paid time off and a wonderful place to work!

Please us let us know you are the detail oriented assistant who will be excited to run our client’s dynamic world!

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new york area

EA PA needed for A list celebrity in NYC

Open

Posted : 03/01/24

The ideal candidate will have had expereince with a movie star and understand what goes on, on sets – with calendars, and drivers, and private travel. The calendar is complicated, and they require someone that has that no task is too small or too big attitude. You could be decorating the dressing room, and making sure everything is in its place in each home and each dressing room.. You have a great black book and are very resourceful. He lives between multiple homes, so you will be coordinating with his house manager as to where he should be picked up. Must be comfortable driving! This is an amazing opportunity to work with an A list celebrity – but you must have experience. He will only entertain meeting someone with like experience.

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los angeles area

Palm Springs based Real Estate Entrepreneur seeking Part Time Executive Assistant to manage her jet setting life and business

Open

Posted : 03/01/24

Our incredibly smart, humble and busy client is seeking the most organized, thoughtful and tech savvy assistant to run her world! This will be a 20 hour a week position, once a week in person if she’s out of town, and twice a week in person when she’s in town.

Our client has a massive real estate portfolio and needs help with setting meetings, digital organization, coordinating with her father’s assistant to ensure all vendors at the home are being set and setting all of her personal appointments including doctors and wellness.

This amazing client cares for her father and while her father has his own assistant, you will be the liaison to make sure all documents get signed, and he is being cared for. Especially being the eyes and ears when your boss is traveling.

The ideal executive assistant has experience with Google Suite, Microsoft Office, all apple products and incredible research skills. You are organized, patient, experienced and a kind but mature person who brings a sense of zen to your work.

We are looking for desert based assistant who can easily go to Rancho Mirage Palm Springs.

Ready to hire! Hourly rate is DOE.

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Los Angeles

Best Executive Personal Assistant needed for coolest semi retired CEO in the Palisades

Open

Posted : 02/29/24

Our client is a charming, respectful, hard working family man who needs your help to keep his life running smoothly. He recently stepped down as CEO from his company, and now spends his time advising and investing on other opportunities.

This assistant will report into him, you will also assist his wife, and help them manage things for their children and household. You’ll work closely with their beloved nanny and housekeeper, and enjoy being around their adorable two children.

You will be in charge of calendar management, vendors, ad hoc research projects, extensive and detailed travel itineraries, finding the best summer activities for their children, and general assistance to keep their lives running smoothly. You take pride in catching every detail, keeping your bosses lives organized with meticulous calendar and digital archiving and love being the right hand to busy and lovely people.

Some weeks you might be needed to work 50 hours a week, other weeks it could be much less. You will be paid a salary based on 50 hours a week, and earn OT if needed, over 50 hours a week. This client is fair, and generous. While they will not bother you every day at 3am, if they are traveling, or a pipe bursts, something that is time sensitive, they would like to be able to reach you 24 7. Likely it might be about once a month when odd hours are needed, for example, if they are flying internationally, they would like for you to track their flights and make sure everything runs smoothly when checking into their hotel.

This is an amazing opportunity to work for a wonderful client – we have helped them hire recently, and they are a joy to work with! We are looking for lan assistant who would like to make a long term commitment.

Please have a positive and joyful attitude. We are looking for assistants with Executive and Personal Assistant experience working with HNW individuals and families. Candidates must be extremely tech savvy and digital natives, familiarity with Google Suite, Microsoft Office and complex international travel is a must. We are looking for an assistant who is comfortable with house management and has an extensive blackbook and great relationships with vendors.

Salary offered is $125,000-$130,000 DOE plus medical insurance, paid vacation, paid sick days and paid holidays.

Bonus if you can travel internationally twice a year as the family spends time in Europe and would love if you can go with them!

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Los Angeles

Part Time Companion Personal Assistant for incredible woman in Century City

Open

Posted : 02/28/24

We have had the pleasure of helping this incredible woman for many years, and her family. She had a traumatic brain injury many years ago, and while she is able to enjoy her life, and she does, she does need 24 7 care to help her with daily activities. She’s now in her 40s, but has the spirit and energy of a teenager.

Our client is full of humor, fun, spunk, determination! She does PT, loves pilates, acting class, games, movies, reading, and having her friends over. You will help drive her to doctor appointments and while you are there to help her, you also become her friend and confident. So it’s all about learning how to navigate all of those roles.

We are looking for a special person who can do either one 24 shift, or two 24 shifts, and join a special team. This could be a wonderful job for someone that has worked as a nurse, physical therapist, a nanny, a warm hearted personal assistant, etc. This is a very specific role, and we are looking for the right fit.

The 24 hour work period is 8am to 8am the next day, the daily rate is $678.57 per 24 hours, inclusive of overtime. You are ON for all 24 hours that you work. There is a 2nd bedroom in the condo for you to sleep, but you are on call if she needs help during the night to go to the bathroom, etc.

As you will be learning her specific routines, we are looking for someone who can make a long term commitment. Please have excellent references, a safe and dependable four door car, a clear background check and most importantly, a huge heart and a great sense of humor.

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Los Angeles

Personal and Executive Assistant needed for Woman Based Sports Company

Filled

Posted : 02/27/24

We are seeking a dedicated and hardworking Executive Assistant to support a dynamic working mom who owns a clothing company. This full-time position involves managing various aspects of her life, including travel arrangements, hotel bookings, car services, correspondence, and emails.

Key Responsibilities for the Personal Assistant

Coordinate and organize all travel-related activities, including booking flights, hotels, and car services.
Manage email correspondence and communication on behalf of the principaland her family..
Work closely with the family’s nannies, overseeing their activities and ensuring smooth household operations.
Handle personal errands for the family as needed, gifts, returns schedules, signing up for activities for her child etc.
Be adaptable to work both from the family’s home and a waterfront residence.
Requirements:

Prior experience as an Executive Assistant, preferably for high-profile individuals.
Excellent organizational and multitasking skills.
Tech-savvy with the ability to manage digital communication efficiently.
Strong track record ( at least 3- 5 years with a company with positive references.
Availability for a 40-hour workweek with occasional flexibility.
Familiarity with rebooking flights and handling unexpected travel changes.
Perks:

Competitive salary based on experience.
Benefits package included.
Paid vacations.
Exciting perks for a sports enthusiast.

This job has been filled.

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Los Angeles

Wellness part time Personal Assistant needed for a Topanga based entrepreneur couple on their wellness journey

Open

Posted : 02/14/24

Seeking a dedicated Wellness Personal Assistant to provide personalized guidance and support for two individuals on their wellness journeys in Topanga. Your responsibilities will include implementing customized wellness plans from functional medicine doctors and nutritionists, offering advice on nutrition and exercise, and assisting clients in setting and achieving their wellness goals, and coordinating care appointments as needed. The ideal candidate should have a strong background in health and wellness, nursing or medical care, excellent communication skills, strong attention to detail and the ability to empathetically advise on and anticipate the needs of the clients.

Responsibilities:
● Implement and oversee customized Wellness plans for Principals, manage supplements and medications
● Advise on nutrition and exercise for optimal health, work closely with partners in this field
● Manage and track all Wellness goals and appointments
● Provide ad-hoc Wellness support and guidance as needed
● Complete intake forms for medical providers and manage sensitive health care information

Qualifications:
● Someone with a nutritional background, could be a yoga teacher, registered dietitian, nurse, etc – we are looking for someone with an expertise in supplement and medication management
● Passion for Health and Wellness, certification in yoga or relevant discipline is a plus
● Ability to motivate, encourage and support goals
● Ability to maintain confidentiality and respect the client’s privacy with a compassionate and understanding demeanor
● Flexible, reliable, and adaptable to the changing needs and preferences of the client.
● Proactive in identifying and responding to the client’s needs and preferences.

Specifics:
● 2 days a week onsite in Topanga, remote as needed
● 10 hours a week, (can be split between 2 days, or possibly one long day,) $50 hr

Registered Candidates, let us know you're interested in this job!

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Los Angeles

Personal Assistant who loves dogs needed for Topanga based startup founders

Open

Posted : 02/14/24

An exciting opportunity for an experienced personal assistant with long-term intent to support two Topanga-based founders of a world-positive startup. The Principals are looking for a driven professional who understands and appreciates the importance of high-level service. They are seeking a hyper-organized individual with outstanding written and verbal communication skills to ensure smooth sailing across their personal and professional lives and to act as their trusted extension. The individual should have a no-task-is-too-small mentality, be able to anticipate the needs of the Principals and to execute projects with precision and discretion. Additionally, the candidate should present well, be respectful of employer boundaries and have a cultural pulse on all things including restaurants, stores and entertainment that might be of interest to the Principals. The ideal candidate is highly adaptable, thrives in a fast-paced environment and brings an expertise in project management.

Responsibilities:
• Scheduling meetings and maintaining personal and work calendars for Principals
• Interfacing with vendors and service providers and managing payments
• Booking travel, online ordering, and local errands in Los Angeles
• Keeping track of personal and business ToDos for 2 Principals
• As-needed in-person support with home and office organization
• General home office support
• Miscellaneous personal and professional tasks as they arise
• Assist with mail and returns, unboxing deliveries, selling clothes, running errands, getting groceries, dry cleaning, selling items on OfferUp, etc. This also includes overseeing orders all the way through — personal and business items, home items repairs.

Qualifications:
• Must be comfortable with dogs
Trusted to handle confidential and sensitive information.
• High level of professionalism and able to assist with special projects and perform other related duties as assigned.
• Flexible to work weekends and evenings.
Work independently but also take direction well
• Tech Savvy – Experience with G-suite and Monday.com preferred.
• Resourceful in terms of internet search and online shopping.
• Flexible and able to accommodate spontaneous changes to routines and plans.
• Strong work ethic, reliable, punctual, and honest as well as practical and efficient
• Positive attitude, team player, capable of working well with a vast array of high-quality vendors.
• Personable, gracious, and polite
• Excellent communications skills, both written and spoken.
• Expert Problem solver
• Must have long-term intent.

Specifics:
• 5 days a week in Topanga, and remote when Principals travel; occasional weekend days
• Available to respond via text after hours, especially when principals are traveling
• 12 month minimum commitment
• Must have reliable and insured car
• Salary: $80,000 DOE plus benefits after 3 months of employment

Registered Candidates, let us know you're interested in this job!

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Los Angeles

Wonderful Family Assistant needed for brilliant down to earth teenage girls in the Palisades

Open

Posted : 02/09/24

We adore these long time clients of ours! The parents are thoughtful intellectual entrepreneurs who are busy running their businesses and enjoy spending as much time as they can with their children when they’re not working. However, they are busy, and know it takes a village to raise their daughters, so they are looking for an amazing partner to come in and be that special person during the week who can manage all of the organization and after school needs for their family. Their beloved nanny of 10 years is leaving after an amazing run to start over with younger children, so it’s a natural change on good terms. Now that these girls are 11 and 13, the parents would love to find someone who is excited to be more of a mentor extended family member, and be their amazing family assistant.

You will be in charge of groceries, the girls’ laundry, making healthy kids meals and snacks, researching any summer activities as needed, being a thoughtful and fun adult that the girls enjoy spending time with, and that person the parents can trust to make any decision.

The ideal schedule is Monday-Friday, 12-8pm and if one of the girls is sick, that you could come earlier to stay home with her if one of the parents can’t be there. Typically, one of the parents works from home, but they just like to have coverage. There might be a few times a year the parents need help with you sleeping over, but it’s rare. No travel needed, and they do not have any pets in the home.

We would love to see that you have stayed long term in your previous roles, are tech savvy, intuitive with your communication and have a huge heart. You will be joining this family at an exciting time in their lives, the girls are doing great in school, and as the school work gets more rigorous, the parents would love for the children to also find time outside of school to play, and run around outside.

The family is offering $40-45 an hour DOE, and they will help with health insurance. Other benefits include paid vacation, holidays and sick days. Please be able to pass a background check and have a clear driving record. We are so excited to introduce a special person to this family that can join them for years to come, and help them get their girls off to college one day!

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Los Angeles

Executive Assistant needed for a gracious diplomat

Open

Posted : 02/07/24

We are looking for a detail oriented executive assistant that would like to be involved in the mental health world. This amazing gracious woman has 100 things on her plate, she is on several boards, is asked to give lectures, writes extensively, and has a family on top of this!! This is one of the most dynamic humans that is a CEO of a mental health. It would be wonderful if you are OCD and organized and brilliant. You will manage scheduling, personal appointments, event planning, errands, travel and more.

Your memory must be 150% as there are 1000 messages and documents that you will read and decipher (as her partner). You have etiquette and will be dealing with politicians and other luminary’s. She would love someone that can absorb what she is doing, and be proactive and involved with her projects.

Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy!

11-7 Monday – Friday with flexibility

Your salary will be matched along with health.

Registered Candidates, let us know you're interested in this job!

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