los angeles area

Lovely Family Personal Assistant for incredible Philanthropist in Brentwood who loves dogs

Open

Posted : 06/01/23

We are looking for the most refined, well educated assistant with incredible taste. You might have been a Family Assistant for a busy west LA family, or an Executive Assistant or Personal Assistant who loves working in a home office surrounded by four adorable dogs.

You are college educated, can manage a complex calendar and are tech savvy. You are excited to commit long term to this extraordinary woman who spends most of her days giving back. Her husband works and is in and out of the house, and they have two children in college who love coming back home.

Your days will be filled with arranging high end travel, dinner parties, fundraisers, updating insurance policies, coordinating events from the invitation on Paperless Post to catering to design and florals, as well as managing the calendar, gifts and overseeing construction projects. We would love someone that has experience with remodels and construction, and is comfortable being the liaison for contractors and more.

This client is extremely respectful, and rarely contacts you after hours. The schedule is a dream, mostly Monday-Friday, 9am – 5 6pm.

You have a clear background check and extraordinary references excited to speak on your behalf.

This is a very special client. She wants to find the right person, who will be happy to work with her long term. Total dream job!!

This will be an hourly role, (40 hours guaranteed a week,) $40-50 an hour, DOE. Plus help to cover your medical insurance. Of course, paid vacation, sick days and holidays as well.

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new york area

Coolest PA/EA position for the most down to earth etrepreneurs ever

Open

Posted : 05/30/23

Not sure where to start to explain how wonderful this entrepreneurial down to earth couple is!! they are looking for you if you are smart, hungry creative and want to work in the mental health field. The family understands work life balance to start with – as well as the best benefit package that you can choose for health, dental and vision! The office in NY is on the upper west side.
in this role you will In this role, you will manage the day-to-day affairs of this fast-paced couple and family. you will handle travel coordination, event preparation, and complex calendar management, among other responsibilities such as doing errands, wrapping gifts, coming up with gifts for different holidays or parties.
Manage the team’s calendars on a minute-to-minute basis with attention to detail
Coordinate and manage extensive travel arrangements including detailed itineraries
Act as a gatekeeper to phone lines and other correspondence
Become the point person for the family
Coordinate and assist in preparation for conferences and events. – possible travel!

MUST HAVE

Bachelor’s degree or equivalent experience
3 plus years’ experience in a support role
Exceptional written and verbal communication skills
Meticulous attention to detail and organization
Strong problem-solving and decision-making abilities
Approachable, poised, and professional demeanor that will mirror your boss (kind and empathetic)
Flexibility of hours and ability to work overtime as needed but not often – the job will turn in to hybrid after the first few months of getting your feet wet and understanding the rhythm of the job.

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san francisco area

Dream part time family assistant job in lovely San Francisco

Open

Posted : 05/24/23

This darling family would be a dream to work with, and they are seeking their perfect family assistant. Both mom and dad work and they have two wonderful children, 13 and 5 who keep the family extremely busy and they need a lot of help. You will help with kid related administrative tasks; complete school forms, schedule appointments, keep a family calendar up to date, register for camps, help pay family bills, respond to emails, and various online research. They would even love if you can hep with meal prep. You must have a very positive attitude where no task is beneath you, and work well with a team (nanny housemanager housekeeper). This a part time job, roughly between 10-20 hrs a week and competitive pay all depending on experience. If this is a fit for you please reach out to me ASAP.

elizabeth@thehelpcompany.com

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los angeles area

Personal Assistant need for the most wonderful La Canada Flintridge Family

Open

Posted : 05/12/23

We are working with the nicest clients in the Pasadena area! Both Mom and Dad are busy running their businesses and need a great Personal Assistant to keep their personal, family and home lives running smoothly. They have a teenager at home, and another in college. Everyday is different, and we are looking for an assistant who loves variety, is extremely organized and truly takes pride in taking care of people.

Parents are a musician host and an interior designer. Responsibilities include but are not limited to home organization, dog walking, travel planning, calendar management and handling small repairs as well as coordinating vendors for larger tasks.

One principal is a musician host, who will need support coordinating various aspects of intermittent music projects and associated social media (rudimentary photo editing and video editing skills for social media is a plus.) The interior designer will need support with picking up and transporting supplies, including design materials and furniture.

We would like to see at least 2plus years of professional Personal Assistant experience before we will consider your resume for this client. Please also be tech savvy, comfortable with Google Suite, researching online, and be just as happy organizing a closest as you are booking a multi destination luxury travel itinerary. You will also be asked to help with some driving forthe teenage

We are looking for someone who is able to prioritize and multitask, has excellent written and verbal communication, strong attention to detail and excellent organizational skills.

Please love dogs, and be able to lift 50 pounds. We would like to see that you have a four door car you can use for work, with a sizable trunk that can fit a lot of groceries.

Ideally, you live close by on the Eastside of LA and are ready to get working!

This client is offering $35 an hour DOE, 10 days of paid vacation, sick days, major federal holidays off and paid, and an allowance to use towards your health insurance. Your schedule will typically be Monday-Friday, 9am-5pm, but we would love if you the flexibility to come a little earlier to stay later when needed.

This is a wonderful client, they are kind, respectful, busy and are looking for someone to join their positive and happy home! Please let us know why you are just the right person for them.

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los angeles area

Fabulous Opportunity for an Executive Personal Assistant who lives near Beverly Hills

Filled

Posted : 04/28/23

The Executive Personal Assistant (EPA) to the Principal, a real estate investor, serves as the point person and liaison between the Principal and his associates. This new role will serve as the Principal’s calendar gatekeeper and support him in all areas of business, lifestyle, special projects, and small-scale events. The Principal, his spouse, and two children reside in Beverly Hills, CA, and the corporate offices are located in Irvine, CA. The EPA should be local and based close to Beverly Hills. This position will allow for the ideal candidate to work from home, with occassional visits to the office located in Irvine, CA. Hours will cover a traditional work week of Monday – Friday, with regular working hours. Work location: The EPA should be local and based close to Beverly Hills. This position will allow for the ideal candidate to work from home, with occassional visits to the office located in Irvine, CA. Local candidates preferred.
Local candidates are preferred.

This role will collaborate with colleagues, service providers, family members, and advisors to support the delivery of all personal and business administrative services. This role will be responsible for benchmarking, documenting, and ensuring exceptional service delivery in the areas of calendaring, executive and personal assistant support, IT, social media management, creative services (i.e., gifting & small team building events), and general administration. Of key importance is integrating professional, personal, and family calendars to ensure the Principal and his spouse are well aligned, coordinated, and aware of children’s logistics and family and professional commitments. Please reach out.
Must be located near or in Beverly Hills

This job has been filled.

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los angeles area

A wonderful down to earth family needs a personal assistant with great taste

Filled

Posted : 05/03/23

We have a wonderful family in Hidden Hills that would love a seasoned, organized personal assistant. They had a big family – only one kid home now who is a sophomore. The job consists of taking care of their home which is 25000 sq ft, 4 acres. They also have a home in Vegas, a family office a dog, a cutting garden, a veggie garden, and maybe 5 in staff. They would love some house management duties, as well as personal assistant to handle and set up a family calendar, a household bible, handle travel (private plane) etc… they never had a personal assistant/house manager. The family wants a personal assistant to offer a menu of skills – as they have never had anyone in this position. They are open to a great fit! Please let us know if you are interested.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

NFT VC Real Estate Entrepreneur in Santa Monica is looking for the ultimate right hand Executive Assistant

Filled

Posted : 05/15/23

We are looking for an ambitious, hard working, intelligent assistant who is happy to help with everything from scheduling, to preparing investor decks, to walking the dog and running errands. The perfect person is high educated from a top university, has about 2-3 years of experience supporting a busy entrepreneur or executive, and is ready to prove themselves and make an impact. There is potential to grow with your boss here, and we want someone that is excited to do that!

The schedule is mostly Monday-Friday, during business hours, but we would love someone flexible who can stay late, work late when needed. It would be great if you can housesit/dogsit and be ready to do a last minute polish on a powerpoint deck later in the evening if needed.

You will work out of a gorgeous Santa Monica condo overlooking the ocean in a home office. Our client is so busy managing so many things! He is a real estate developer, NFT investor, VC partner and more. He has a dynamic busy life, and he needs your help staying organized. He would love to hire someone that is tech savvy, and curious! You are fluent in Google Suite, Microsoft Office, Slack, Asana, and are quick at learning new technology.

Salary is DOE, $40-50 an hour on up plus health insurance.

Please let us know why you are the perfect right hand for this role!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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new york area

Coolest start up in Tribeca needs an Executive Assistant who is passionate about the art world

Open

Posted : 04/19/23

We are excited to find the next hire to expand the team of our wonderful loyal client! We are looking for someone who has a passion for the art world, who is a proven problem-solver, who is collaborative, and proactive.
This is a new studio in its start-up phase. The studio supports a single portrait painter.
The artist you’ll be working with uses portraiture to explore themes of memory, history, erasure, justice, and honoring stories that are yet to be heard.

WHAT YOU’LL BRING TO THE TEAM
General
You have a joyous approach to your work and are a proactive learner.
You are an expert communicator and relationship builder.
You are solution-oriented and comfortable being self-directed.
You employ patience and are committed to getting great work done that builds towards the big-picture.
You persevere in a dynamic and collaborative environment: enjoying the challenge of prioritizing amidst multiple, conflicting demands.
You are technologically savvy and curious with an intermediate knowledge of common software.
You are thrilled to work with outside-the-box thinkers and creative problem-solvers.
Specific to the role
Proven experience as an executive assistant (or similar administrative role) in a dynamic, high-stakes field

WHAT YOU’LL DO
Administrative
Manage the executive’s calendar and the STUDIO’s calendar: schedule appointments, events, and meetings
Arrange meetings and conference calls, including preparing agendas, taking minutes, and meeting follow up
Mange travel arrangements, including booking flights and accommodation. Draft and proofread correspondence, reports, and presentations.
Respectfully communicate with a variety of stakeholders: executives, internal teams, external partners, vendors, and acquaintances
Conduct research and prepare reports as needed. Manage expenses and process invoices.
Handle confidential information with discretion.
Project Management / Cross-team Collaboration
Maintain and improve file-management systems, both electronic and paper (reports, invoices, contracts, budgets, creative assets, project files)
Act as a point of contact for internal departments
As needed, manage small one-off projects from start to finish
As needed, provide on-site production support for events, exhibitions, or meetings

In all they do, diversity, equity, and justice are important to our work and how we work together.

Please send a cover letter along with your resume to let me know why you are the right person!! claudia@thehelpcompany.com

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los angeles area

Best Eastside Personal and Household Assistant for Low Key Family

Filled

Posted : 04/18/23

One our kindest clients is looking for a great personal and household assistant. This is a position for someone who truly loves organization and families, you are OCD when it comes to making sure everything is done well! You love families and take great pride is making sure the household runs well. No job is too big or too small, from taking out the trash, to planning a multi destination family vacation, to managing the vendors and keeping the schedule. You have a zen like energy, you keep the vibe of the home calm and relaxed. Your hours will be Monday-Friday, 9am-5pm. This family values work/life balance and rarely asks for overtime.

This position is offering $40 an hour plus health insurance, 15 days PTO, major holidays off and paid and sick days. We are looking for a career assistant who will be excited to join this family!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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los angeles area

Coolest PA EA job in Austin

Open

Posted : 04/11/23

We have the honor – and i will say honor – in being hired by the loveliest, most humble CEO of a cool start up in Austin to find a great Personal Assistant or great Executive Assistant. This is perfect for a scrappy, respectful, courteous, tech-savvy, no-job-is-too-small exeicutive assistant in Austin Texas. This young brilliant CEO wants an assistant that will not only make copies and scans, but could read a document and know what to do with it, will help coordinate conferences, and possibly travel to help set up the conference, will help with events, with projects that he dreams up, that will assist in any way for the betterment of the company. You do not want to miss out on this opportunity because everything is about growth for him. The last assistant is now the controller, the one before that is in charge of special projects – He needs a right hand with a great mind, that knows GOOGLE suite backward and forward, you communicate like a pro, you are comfortable around high profile as well as worker bees, you are humble, and you are hungry. You may have worked in a start-up or you were the assistant to an executive and have honed your skills! References are very important! Loyalty on your resume is also very important. He does not want anyone that skips around a lot! Please send your resume as well as your cover to claudia@thehelpcompnay.com

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Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

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