Our client is a female Principal within a family-owned business who is seeking a highly capable Mandarin-speaking Executive and Personal Assistant to provide seamless day-to-day support across both professional and personal needs. This is a key support role for someone who is deeply organized, trustworthy, and able to operate with discretion, calm efficiency, and strong communication skills.

The position is primarily based in the City of Industry office approximately 80% of the time, with the remaining 20% spent at the Principal’s home in Pasadena or supporting tasks offsite as needed. Some limited remote work may be possible depending on the nature of the work and the Principal’s schedule. The standard working hours are Monday through Friday, 8:30am to 5:00pm, with occasional after-hours availability required in the event of urgent matters or special circumstances.

The Executive Assistant will be responsible for managing the Principal’s email correspondence, organizing and prioritizing communications, and supporting a wide range of administrative, operational, and personal tasks.

We are looking for a candidate with approximately 3–5 years of experience in a similar executive assistant or personal assistant role. Mandarin fluency is essential. The ideal candidate will have a high emotional intelligence, strong judgment, and the ability to communicate with professionalism and diplomacy while also being comfortable setting appropriate boundaries when needed. Strong references and a clean background are required. While advanced technical skills are not required, a basic comfort level with standard office systems and communication tools is appreciated.

Compensation ranges from $60,000 to $104,000 depending on experience, plus PTO including 10 vacation days, holidays, and sick pay. Health insurance is provided along with a Safe Harbor 401(k) plan featuring a 3% employer match.

If you are a Mandarin-speaking professional who thrives in a supportive, fast-moving, and highly organized environment, we would love to hear from you. Please email katie@thehelpcompany.com.

Our wonderful client is in need of a spectacular assistant! This could be great for an assistant with Texas roots looking to relocate to Austin or it could also be a remote role.

You’ll be in charge of calendar, travel to office management, PR to appearances, philanthropic events, financial to administrative support, property to location support and ad hoc needs as they come up!

Please have 10 years plus of experience supporting C Level or UHNW individuals in a similar role. You must be comfortable multitasking in a high pressure, fast paced environment and be tech savvy. The client uses Microsoft Office, apple and cloud based platforms like One Drive, Dropbox, Google Drive, etc. You have a no task is too small mentality and discretion is your middle name.

Starting salary is $115K plus depending on experience and qualifications. We are open to this position being remote; however, if the candidate lives in the Austin, TX area or would be open to relocate that is a plus.   
 
Benefits:
• Will be provided with a company laptop, cell phone, and credit card.
• 10 days of vacation on an accrual basis, which are accessible to be used after a 90-day probationary period. These rollovers each year and are capped at 140 hours.
• 5 sick days per year that are frontloaded on January 1st, these do not rollover.
• 50% of medical coverage is paid for by the employer the first two years of employment. For years 2-4 of employment 100% of employee’s coverage is paid for by the employer. For 5 plus years of employment the employer will cover the employee and their dependents at 100%.
• 10 observed holidays, outlined below. Should the employee be asked to work a holiday they are granted a floating holiday to be used at a time that works for them and the employer:
▪ New Year’s Day
▪ Martin Luther King Jr. Day
▪ Presidents’ Day
▪ Memorial Day
▪ Juneteenth
▪ Independence Day
▪ Labor Day
▪ Veteran’s Day
▪ Thanksgiving Day
▪ Christmas Day
 
Please write naomi@thehelpcompany.com if you meet the client’s wish list!

Adventurer. Family Man. Entrepreneur. Board Member. This is a unique and exciting opportunity to be this wonderful client’s first assistant! He is looking for someone wonderful who can help him build systems to his life. He has never had an assistant in the past, always doing things on his own, but his life keeps expanding and he is ready to hand over the logistical reins to a wonderful assistant.

We are looking for an experienced executive assistant (ideally 3-5 years of recent Executive Assistant experience,) who is happy to wear many hats. Scheduling, travel, research, helping coordinate with the estate manager, picking up his teenager from school if no one else is free — this is for an amazing assistant who thrives with their day being different!

You will typically work Monday-Friday, 9am-5 or 6pm. When he travels he’d love for you to be free to manage after hours needs. This is a new role, so this is for an assistant who is thrilled and excited to build with our client!
You will also work closely with their Estate Manager, so it’s important that you are comfortable taking direction from more than person.

Hourly plus OT is TBD, very much DOE! $50-75 an hour plus benefits.

reach out to naomi@thehelpcompany.com