We have an amazing new position for one of the all time great performers of our time. They are looking for a real pro with amazing background of dealing with managers, agents, bookings, travel, and just an all and all great gatekeeper. Her travel could be very complicated, and your attention to detail has to be spot on! You will have pretty normal hours, but you could receive texts or emails on the week ends; she is respectful and likes boundaries, so you will not be abused! You must have at least 5 years of verifiable references. Discretion, energy, creativity, and etiquette is also important to her. You need to be tech savvy, college educated, and a good communicator. They are looking for a pro that is a true assistant, so please do not apply if you do not have the qualifications.
claudia@thehelpcompany.com

We are looking for an Executive and Personal Assistant would serve as the primary point of contact between the principal and, household staff members/company employees and vendors related to both the home and office. We are looking for someone who will oversee the CEO’s office and personal life. The ideal candidate is a motivated, meticulous, and organized individual with a high level of integrity and energy that will thrive in this fast-paced opportunity with minimal supervision.
You will be responsible for managing their calendar, planning both personal and business trips, assist with any occasional personal & business errands, manage all personal staff members, oversee household projects e.g. renovations, assist with event planning for business, personal, and social gatherings, and be flexible to occasionally travel.
 
Candidate must have a minimum 3 years of experience supporting senior-level executives & have Extensive knowledge of computers, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and GSuite (GVC, Gmail, Google docs).

Please send professional resumes to: nycjobs@thehelpcompany.com

Salary DOE, $80k.
 

We are looking for a part time Personal Assistant to work 20-30 hours per week for a Lady in Manhattan beach. Some of the work will be done from her Residence and some can be done remotely. You will liaise often with the House Manager as well as a family office in Chicago. Please reach out if interested. The ideal candidate lives somewhere near MB. Thank you!

We are looking for a Personal Assistant/House Manager to work for a busy family in the Marina District of San Francisco.

You will be responsible for the hiring and training of new staff, managing the staff (of 4) as well as acting as the liason between the staff and the principals. You will need to vet any necessary vendors, as well as prioritize household projects, plan events, and keep the home running smoothly.

Both principals have EAs at their respective offices, so you should feel comfortable working in a team and working with the office assistants to coordinate their schedules, etc.

The family has two young kids, so you should not only feel comfortable managing a nanny, but also managing the children’s schedules if needed.

Other duties include: assisting in travel planning, planning both small and large parties at the residence, and other typical House Manager tasks.

Salary DOE, plus paid PTO (3 weeks!)

Please send professional resumes to: sfjobs@thehelpcompany.com

Busy actress and mom needs a great PA to help keep her life running smoothly! Please have at least 5+ years of experience working for a high-profile individual, ideally in entertainment. It would be great if you are passionate about children and non – profit work as your new boss has a foundation! You will be guaranteed 40 hours/week and a few days will be remote work. This is a combination of managing the house, her personal and business life. There could be some travel in the future, but right now, her life is LA based. Please be tech savvy, super organized and love being an assistant!

Salary is 60-75k, DOE

We are looking for a polished, bright, well educated and worldly EA/PA. You should be inspired by those who give back while being able to run one of the most complex schedules in town. Our client is extremely polite and is looking for the same, as well as refined, organized and being responsive. The schedule is typically Monday-Friday, 9am-5pm though you must be flexible to stay late when needed and be reachable via email. The family entertains and she would appreciate someone that enjoys putting events together, handling guest lists, greeting people, and buying gifts. Etiquette is of utmost important with this International philanthropic family. You will be working in the house and the corporate office in Century City.
Education and kindness and attitude is also important.
Some of your duties will be handling the vendors, making any and all appointments, handling emails, RSVP’s, holiday cards, birthday cards, and any other events that might be on the calendar. Calendar skills and excel is also important. You will be writing thank you notes, and taking part in incredible fund raisers. The family is looking for someone with a proven track record that can represent the family.
The family is loyal and lovely! Great salary and benefits!

Do you enjoy making order out of chaos? We have an art dealer/ gallery owner/ savvy businesswoman whose life keeps getting bigger and she needs a professional personal assistant to keep it all in order! Everything from managing her home affairs to taking charge of her holiday gifting to getting the dogs to the groomer will be on your to do list. You will be working out of her home office in a beautiful Hollywood Hills property. While you will be based out of the home, you will be charged with running errands and moving around town. It is important that you are a great team player as you will be coordinating and oversee the housekeeper as well as managing teams on a few different properties, paying invoices, approving projects. It would be great if you have experience party planning, using Quickbooks and knowing how to troubleshoot all Apple products. This businesswoman is extremely busy and is looking for a mature, professional and experienced assistant who does not need a lot of direction. You will be working with the accountant on her financials and will also handle all the bill paying.

Someone who can be a little of everything! It is PA/EA and house management. Working out of the home office and driving to Santa Ynez about once a month for now, but it could be once a week or every other week. Quickbooks. Bring the bills, meet with them to go over things. Someone who can start immediately so you can be trained. They are really nice… it is a lot of projects, construction, buying property, cataloguing art, dealing with the lawyers. You have a lot of face time with them and they need someone kind. Someone who does not need much direction, they do not like to micromanage and enjoy having a self starter who runs things.

This is an incredible opportunity for a career PA who wants to grow with their boss. Ideal candidate will be a college graduate, have 5+ years of PA experience (hopefully, at least a few of those years in a home office,) have a service attitude, be very tech savvy and a can do attitude.

The schedule is dreamy! Monday-Friday from 9am-5pm with flexibility though that is not the norm. Salary is DOE, mileage is reimbursed and health stipend is given.

Busy Westside Mom needs a flexible PA who can mostly work remotely and do about 1 day/week at her home. You will be in charge of making appointments, ordering, shopping, doing exchanges, some on site vendor assistance and be a helpful right hand! She will typically send you a list of things to be done that week and then you will handle it.

We are looking for an easy going, flexible, organized and self starter! Please have at least 3+ years of experience and hopefully, partially high profile. This is perfect for someone who lives on the westside and already has a part time position!!

$600/week on the books – you will always be paid this even if you only work 10 hours one week. Expect to work anywhere from 10-20 hours/week.

Job Description (not an all-inclusive list and subject to change):
 
–          Schedule and coordinate appointments, follow up with vendors
–          Place and track various orders online / in store as required by principal
–          Maintain principal’s personal calendar, send reminders as instructed
–          Serve as point of contact between personal vendors and principal
–          Serve as point of contact between principal and various members of their household and business team as needed
–          Ensure personal preferred items are available to principal during travel or offsite work events
–          Assist principal in planning and coordinating events
–          Ensure home office is organized, various administrative tasks as required
–          Assist principal in personal tasks and errands as needed
 
The PA position benefits are as follows:
 
          – Salary is $75k / year; this is calculated based on a 50 hours workweek (40 hours regular / 10 hours OT per week or 8 hours regular / 2 hours OT per day)
          – OT rate for over 8 hours / day or 40 hours / week 
          – Per diem is $50 / day for domestic travel and $75 / day for international travel; availability to travel is a requirement.
          – Mileage reimbursement at the IRS approved rate currently $0.545 / mi
         – After the first 90 days trial period vacation accrues at 1.08 hours per pay period for a total of 56 hours / year; sick leave 48 hours are advanced, can accrue up to a cap of 72 hour
        – currently no health insurance benefits are provided but we are working on possibly offering this benefit in the very near future (after first 90 days of employment)
 
The offer is pending completion of the background check.
 

We are looking for a professional PA who has worked for talent/High Profile clients in the past. This Power Couple is looking for someone who can support them. There will be occasional travel involved. We need someone who has dealt with Paparazzi, press and can always be thinking two steps ahead.

The couple is bi coastal, but is based in NYC. You should be extremely familiar with NYC (local candidates ONLY!) Please do not apply if you do not have recent, previous experience working for a High Profile Entertainment professional.

The job will be 24/7 in the beginning, until you get into a groove with the principals. They want someone who can help with last minute travel arrangements and can also prep their NYC loft before they come back into town.

We cannot stress enough how LOVELY and FUN and WONDERFUL this couple is! This is such an amazing opportunity for a career Assistant!

This is an amazing opportunity for someone who wants to grow with a client! This couple is about to take off in their careers and needs a loyal person who can make this transition into their next chapter of their lives seamless!

Salary DOE, $85k +

Please send professional resumes to: nycjobs@thehelpcompany.com