Flexible and dynamic bi-coastal family is looking for a hybrid family and personal assistant who lives westside. Family splits their time between Los Angeles and Tulum. Mom is a very busy holistic food innovator, hotelier and restaurateur. Duties include organizing calendars, shadowing conference calls, meetings and other requests. Must be proficient in organizing, filing and scanning /sharing documents in Google Drive. There is scheduling of calendars and appointments, rolling calls and taking notes when on the calls with the principals. There will also be bill paying and help with getting a new office space and possible move. In addition to business duties, there is some household management which includes making sure that the house in Santa Monicahas food and supplies stocked in the fridge, and that the housekeeper is showing up on her specific days. It would be appreciated if you have a nanny background as the family has a ten year old and a teenager. The family will need someone who is comfortable baby siiting the kids but it is more like chaperoning the kids not entertaining them. There may be pick-ups and drop offs as well as school applications, camps , activities and so it is important that you know West LA. We are looking for a stylish, well traveled, well educated person. This would be the perfect job for someone straight out of an agency who knows how to roll calls and do extensive calendar and travel. Family would also be open to someone with event experience and knows how to juggle all the balls in the air. Spanish Speaking is a definite plus. We would love to find someone who shares the same ethical and green living values as this family. There will be some travel! Monday through Friday 9/10 am to 6 pm.. two mornings a week 7 am to 3 pm. We would love flexibility for travel or to stay over if the parents are out of town. The family will pay more for any overnights.

We are looking for a Part Time (approx 15 hours per week) PA in NYC.

This is a very simple PA position: the client has an EA, and needs an extra person to run errands around the city.

The CEO is young and VERY fun and generous!

You MUST have a minimum of 5 years experience in a support role and live in Manhattan now. Please do not apply if you cannot work an occasional evening or weekend!

This is a great job for someone who already has a part time job, or is in Grad school and wants to pick up a few hours between classes!

Salary DOE, $25-$30/hr.

Please send professional resumes to: nycjobs@thehelpcompany.com

We are searching for an organized, self starter, who understands the needs of an extremely busy Producer. This requires a serious, smart, assistant who enjoys the role of being behind the scenes. You must have THICK SKIN and be able to keep up with your boss who has several projects going at a time. Even though you are type A and border line OCD, you are able to maintain a cool and collected persona. You are also a natural caregiver and your friends often reach out to you when they are in need of research projects or even a good therapy session.

You will be responsible for all of the typical duties, including some house management. You will work in the production office on some days and the house on others as well as running errands. You will be in close contact with the EA to make sure your boss’ life is running smoothly. There are several properties and you must have great organizational skills to keep track of everything.

Your calendar skills and gate keeping are of utmost importance. You always have a backup plan and excel at being 5 steps ahead of your boss! For example, you start planning the holidays in the summer time! You have a 24/7 mentality and are free to work all the time and love getting back to your boss ASAP!

Please only apply if you have at least 5 years of experience under your belt supporting a demanding and busy creative! We will not be able to respond to resumes if you have not demonstrated loyalty and experience.

This position is for a career assistant! The last person just left after 10 years and we are looking for another wonderful decade, at least! This is NOT for an assistant who is trying to climb the ladder and be a producer one day. This IS for a TRUE PA who loves what they do and take pride being committed to their boss!

Salary is 100k DOE plus health insurance for the right person.

Busy actress who is shooting a TV show needs a great PA to care for her injured dog while she’s working!

This will be a Monday-Friday schedule, usually 8am-8pm but we need flexibility as her work schedule requires the same of her! The focus is taking care of her dog but there will be some errand running, schedule help and other various day-to-day support asked of you.

Please have experience supporting a busy entertainment professional and hopefully, you have at least 3+ years of experience. Your references must be excellent!

Great if you are looking for something to get you through the end of the year as we think this will be 2 months of work STARTING ASAP!

$15-20/hour DOE

We are looking for a PA to help a lovely Gentleman, 85 years of age with a big sense of humor. This individual needs to have excellent computer skills and a command of Microsoft Word and/or Final Draft. He is a writer, so this individual will be helping with writing and dictation but it is mostly helping with general daily activities (ie. going to the bank, helping shopping on Amazon, replacing light bulbs around the house). This is for someone who is really patient and kind as he’s getting older, must be a good listener.

We are looking for someone on a part-time basis approx. 8 hrs. per week (and the hours can change if you need them to, this can be one day/week or ideally spread over 2 days/week.) Pay rate is $25/hr in cash for the right individual.

Position begins ASAP!!!!

We are looking for an experienced Personal Assistant to work for a busy, successful Tech Exec in Pac Heights. The client has a lovely Estate Manager who will be reporting to.

Ideal candidate will be families with party planning (large and small events), coordinating kids activities and schedules, traveling to second home an hour away, as well as running local errands.

We want to find a professional team player, who will be okay being managed by the Estate Manager. At first, you will have limited interaction with the principal.

This is a fully staffed home with a chef, housekeeper and nanny.

Must be able to drive, car not required.

Salary $35/hr … DOE, pus medical benefits.

Schedule is M-F, with flexibility to work occasional Saturdays as needed (once a month.)

Please send professional resumes to: sfjobs@thehelpcompany.com

Experienced Family Assistant in Los Angeles This position is a combination of working out of a home on the westside and working remotely. Looking for someone who is proactive, highly organized, and always thinking many steps ahead. 40 hours/week guaranteed. Insurance after 3 months.  Asst does not need to be at home office daily. 

They MUST be seasoned and have a warm and extremely professional manner. 

Typical duties include
• Heavy calendar management for busy family including management of child’s tutors and school schedule
• Liaison and Gatekeeper between the Couple and their Business Team (Agent, PR, Manager, Foundation etc.)
• Tracking and prioritizing daily list of ongoing tasks and projects
• Coordinating personal care providers, medical appointments, etc.
• Organizing mail and making sure all invoices and household bills are up-to-date
• Personal shopping, dry cleaning and other errands
• Assisting and coordinating events/party planning
• Keeping car registrations, insurance, etc up to date
• Assisting with travel plans and all travel preparation (packing and unpacking)
• Technology troubleshooting – phone, computer, calendar, Internet issues

Required experience
• Must have at least 3 years experience as personal assistant, family assistant and/or house manager
• Must have a driver’s license with clean driving record
• Clean background check
• Have excellent contactable references working with high profile employers

40-50k DOE

This is an amazing opportunity to work for a lovely and generous family.

We are looking for an experienced, polished and detail oriented Family Assistant for a High Profile family in Atherton.

Your responsibilities will be 70% administrative, 30% childcare (mainly chaperoning kids and driving after school) for school age kids (ages 10 &13.)

Admin duties include but are not limited to:

-Manage the families calendars, schedule DR appts, book trips, make dinner reservations.
-Responsible for planning events: anything from a small dinner party to a kid’s birthday party to a larger scale cocktail party with High Profile guests.
-Create Excel spreadsheets for household purchases
-Receive deliveries and be in charge of returns
-Report to Estate Manager and assist with any projects they may need help with

Childcare duties:
-After school pick up and carpooling
-Managing kids school and after school activity schedule
-Overseeing Homework when tutors are not working
-Ordering school, sport and other necessary supplies

The family has an Estate Manager who you will report to. The family has tutors who come in a few days a week to help with homework. You should be a true team player with a CAN DO attitude.

Schedule is: M-F, 9-6p with flexibility to work occasional nights or weekends if there is an event.

Candidate must have a college degree, and a minimum of 5 years recent full time experience working in a support role in a private home. Must have experience working as a nanny or tutor or teacher. Must also have RECENT experience working as a Personal Assistant.

Salary DOE, $100k + plus medical benefits, generous PTO and cell phone reimbursement.

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a flexible, part time PA for a client in Brooklyn. This is a great opportunity for a student who wants to earn spending money.

Hours will be around your schedule, approx 10 hours per week. You will be responsible for simple tasks: local errands, setting up vendors, and organizing the home office.

Please send professional resumes to: nycjobs@thehelpcompany.com

Salary: $25/hr non negotiable.

Personal Assistant
 
Schedule: Monday – Friday, but flexible on weekends and evenings for family needs and activities. Salary $100k plus medical benefits.
 
Safety, security, discretion and confidentiality are paramount in this position.  Principals expect all staff to be professional and friendly with their family, extended family, friends, guests, and other staff and vendors.
 
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must be exceedingly well-organized, flexible and enjoy the administrative challenges of supporting a growing office and family. 
 
Excellent written and verbal communication skills are required along with the ability to adapt to effectively support Employer’s needs; attention to detail and strong decision making ability are equally important.  This self-motivated individual must be able to manage multiple projects, communicate effectively, simultaneously prioritize critical tasks, and optimize time with Employer.  Ideal candidate is a career assistant with long-term intent and is bright, forward-thinking/anticipatory, meticulous, highly organized, solution oriented, calm and warm. 
 
Primary responsibilities include:
 
·      Intricate, multiple calendar management.  Highlight priorities and rearranging appointments and meetings as needed
·      Executive admin support for Employer’s philanthropic commitments
·      Domestic and International travel arrangements, including ground logistics
·      Liaison and coordinate with Employer’s personal contacts and providers, including resources associated with family matters, multiple vehicles, multiple homes, health and wellness
·      Primary point of contact for Employer
·      Understanding what level of detail is communicated to different teams while still maintaining privacy of the principals
·      Managing and supporting the growth of the personal assistant
·      Cross communicate with estate staff consisting of Estate Manager, Personal Assistant, Household Manager, Housekeepers, Chefs, Handyman, Security Team, and outside vendors
·      Ability to travel domestically and internationally, if needed
·      Ensure all vendors go through NDA and background check
·      Handle mail, email, thank you notes, correspondence as needed
·      Plan dinners and events with staff and principals to assure the smooth running of each event, attend events.  Book service staff as needed  (including background checks, NDA’s and site visits; work with outside chefs/caterers as needed for special events, coordinate schedule and share event management with other team members as needed, update Household calendar with guest list and details of event. Supervise event when new caterers/chefs are onsite, menu approval, guest lists, dietary restrictions, etc.
·      Empower home office to maintain open communication, put in place systems for smooth operation and communication ensuring home is a place of relaxation
·      Reconcile household account and expenses
·      Ability to travel domestically and internationally if needed
·      Research and project support
·      Run errands as needed

Requirements:
·      Extensive administrative level experience to executive level support, including heavy calendar management
·      Experience working in a staffed home environment
·      Experience with liaising with household staff
·      Ability to be available after hours for support and communication
·      Previous management or oversight of administrative staff
·      Demonstrated ability to handle sensitive, confidential information
·      Must exercise good judgment, confidentiality, tact, and patience
·      Ability to work in a high pressure environment
·      Proactive team player
·      Proficient on both Mac and PC platforms, MS Office, Asana and Crestron and Savant home automation systems
·      Flexibility and ability to make changes on the fly

Please send professional resumes to: sfjobs@thehelpcompany.com