We are looking for a personable and experienced Personal Assistant to fill in! You will be answering phones, taking deliveries and general admin duties at our client’s home office. Monday-Friday, 9am-4pm, $25/hour.

We need someone to start IMMEDIATELY

Full-time Executive Assistant needed for extremely busy home on the Westside. This assistant should be uber organized with a phenomenal sense of etiquette, understand protocol, and be used to dealing with very high level and high profile executives and political figures. The most important thing is that you can handle one of the busiest calendars in the city, with a very fast paced home. Changes happen often so you must be able to act quickly. You must have the ability to wear a variety of hats while keeping calm under pressure. The ideal candidate is a pro-active, multi-tasker, and great team player. Organization is the most important thing and being able to deal with stress by rolling with the punches is essential. A sense of humor is also a must!  

We would love to have someone in this role with about 5-7 years of experience working for a busy executive in a very busy environment. The CEO travels frequently and you must be flexible with your schedule to accommodate last minute itinerary changes and scheduling issues (this is mostly during office hours.) This position is for the consummate executive assistant who loves what they do.

This is a wonderful position starting at 70-75k, DOE plus wonderful health insurance, paid holidays, etc. This is an amazing opportunity to work for a gracious and high profile family.

Must be proficient in Microsoft office, Google Calendar and all Apple products.

OVERVIEW
To perform a broad range of administrative duties for the office of the Chairman of the Board, as required. This position requires independent judgment to plan, prioritize and organize a diversified workload and demands a high degree of professionalism and keen ability to maintain the utmost confidentiality. Must be extremely well organized and work with little supervision.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The job functions include, but are not limited to, the following:
Key Responsibilities
Office Administration:
All office organization. Confirming appointments. Greeting visitors & vendors.
Answering phones and keeping a call sheet for the Founder & Chairman of the
Board, passing on other messages to the Founder’s Executive Assistant for
handling
Filing business related materials.
Correspondence – high volume of personal, business, political and other
correspondence.
This candidate must be able to take dictation, type and edit
Schedule and oversee vendors on other properties as well as Santa Barbara
properties. Assist Executive Assistant and the contractor with meeting vendors
and overseeing if needed on site.
Experience in purchasing, shipping and receiving helpful. Ordering office supplies
and keeping stocked Tracking outgoing and incoming packages.
Help revamp the business files after the Rare Book room is completed, and to
help Executive Assistant revamp the personal files
Research, project management, overseeing petty cash.
Knowledge of all office systems, telecommunications, iPhone etc. to trouble shoot as needed
Creating a manual for residences
Run errands as needed.
Typical hours are 9:00 am – 5:30 pm, with some weekends as necessary

Organizing and running large household events and parties as well as day to day oversight of resident home(s) as needs:
Overseeing maintenance of private homes
Includes working with caterers and outside vendors in the planning and co-
ordination pre, during, and post events

Travel:
Work with Executive Assistant on creating detailed travel packages.
Reviewing travel itineraries after complete, car services etc. and confirming
addresses and timing. Preparation of files and documentation related to
meetings, trips, etc.
May be asked to travel time to time for shorter trips under 2 weeks.

QUALIFICATIONS AND EDUCATION
Any combination equivalent to, but not limited to, the following:
5-10 years’ experience working for a busy C Suite Executive.
Experience working in a private estate preferred
Professional, relational, and calm communication style.
Professional and executive level communication skills– verbal, written & correspondence.
High level of organizational skills.
Able to multi task and who thrives under pressure.

LANGUAGE, ANALYTICAL SKILLS AND SPECIFICATIONS
Any combination equivalent to, but not limited to, the following:
Mental demands are not only learned mental skills, but also conditions that call for mental discipline. Examples might include: reading and interpreting documents or instruments, confidentiality, problem solving, language skills, verbal communication, written communication, reasoning, professionalism and collegiality, consistent interruptions, multiple concurrent tasks, customer contact, stress management, mathematical skills, etc.

PHYSICAL DEMANDS
Any combination equivalent to, but not limited to, the following:
Physical demands include both the physical actions that may be required to perform a task and the physical environment in which the task is performed. Examples might include: sitting, reading, carrying, standing, driving, pulling, pushing, lifting (# of pounds), hearing, climbing, speaking, twisting, writing, reaching or exposure to certain elements like heat/cold, noise, chemicals, hazards, etc.

COMPANY ACKNOWLEDMENT
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed within this position description are representative of the education, skills, experience and qualifications required. Incumbents in this position must maintain absolute confidentiality with company information at all times. Reasonable accommodations may be made to enable a qualified individual with a disability to more readily perform the essential functions. Management reserves the right to change, rescind, add or delete the essential functions of this position at any time, with or without notice..

NEW YORK: We are looking for a lovely, professional and thick skinned full time PA for a famous comedian! This will be such a fun job for someone!

The client needs someone who can act as their gate keeper, manage their busy tour schedule (he travels every weekend for stand up routines) and needs an assistant who is always one step ahead.

Salary DOE $75k.

Some House Management duties may be required (managing part time housekeeper, dealing with vendors and overseeing household bills.)

Please send professional resumes to: nycjobs@thehelpcompany.com

One day a week Personal/Family Assistant needed in Soho. Parents are looking for an upbeat person to help with: scheduling, calendars, dealing with vendors, running simple household errands and taking their tiny dog to the vet. Ideal day would be Monday or Friday, but we are flexible for the perfect person! Please have a minimum of 3 years full time recent experience working as a Personal Assistant in a busy home. Major bonus if you have worked as a nanny, so you are comfortable wtih kids running around! Salary DOE, $25-$40/hr.

Please send resumes to: nycjobs@thehelpcompany.com

Looking to hire immediately!

High Profile and VERY busy west side family needs a reliable, organized, detail oriented and fun family assistant based in Santa Monica. You will be doing anything from planning a intimate dinner party, gift buying, planning travel, lots of scheduling and liaising between the family business manager. You should be a self-starter, MAC proficient, and have a fun and easygoing attitude. Must be VERY computer savvy! Please be completely comfortable with excel spreadsheets and up to speed on all Apple products. Mom has a very busy work schedule. Kids go to a private school with a very confusing web site. Calendar is uploaded online daily. All 3 kids have different schedules daily. You will be responsible for all of their schedules and keeping the nannies on schedule since everyone besides YOU will be computer illiterate. There is a heavy childcare aspect to this position. Pickups Monday through Friday for all three kids (17, 15 and 12 years old) and lots of family errands. In addition you will be responsible for all the party planning with the Mrs. and doing extensive gift buying etc. This is a full time position. Family pays per hour on the books plus health insurance (including dental) after 3 months… Schedule is Monday – Friday, a very occasional Saturday. The client does split days often with some remote errands, calendaring, travel, online ordering in the morning and then afternoons with the principal / mom at the home in the afternoon usually. The most important time you are needed is afternoons to evenings from 2 p.m. -7 p.m. The mornings you can schedule vendors or errands as needed and make your own schedule. We would like someone who has no ambitions to work in entertainment . Family wants someone long term and able to commit to 5 years. West side preferred. Home is in Santa Monica.

ADMIN ASSISTANT NEEDED FOR FINANCE CEO IN THE PRESIDIO (SF)! $75k! Perfect for a college graduate 3-5 years out of school!

We are looking for a strong admin assistant to join a team of assistants for a CEO in the Presidio. This is an INCREDIBLE opportunity to work for one of the City’s most reputable companies. We are looking for a recent college graduate who is extremely organized and can manage a BUSY CEO’s ever changing calendar. You will also be responsible for booking his travel (JetSuitex/Chartered Flights depending on destination.)

College degree is required. Must have a minimum of 2 years recent, full time experience supporting a busy C Level Executive in the city. Must know Google Cal, Microsoft Suite, DropBox, and all Apple products.

This is a true administrative position. If you want to build a solid foundation to your career, this is the perfect opportunity.

Salary DOE, $75k plus full medical benefits and many other office perks of working at a successful company!

Schedule is M-F, 9a-6p, with on call hours when the principle is traveling.

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a versatile, energetic, and proactive Personal Assistant to support the firm’s President. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Personal Assistant will join a team of four that includes an Executive Assistant, Travel Assistant and Estate Manager.

SKILLS AND RESPONSIBILITIES
• Being available 24/7 by cell phone and email
• Continuously available for frequent, extensive, and last-minute travel with the President
• Organizing, stocking, and managing the President’s personal items
• Handling medical logistics
• Tracking and managing the President’s personal calendar
• Packing, unpacking, and acting as a valet for the President when he is traveling
• Proactively anticipating the President’s needs and expectations
• Demonstrating composure and flexibility among competing priorities
• Possessing an ability to maintain the highest standard of confidentiality
• Exercising a strong work ethic: “No task is too big or too small”

COMPENSATION
This is a full-time position with a competitive compensation package, including comprehensive health, dental and vision care, 401(k) matching, cell phone service, and other potential benefits.

We are looking for a super organized personal assistant who can manage 20-30 hours per week for this working Mom. We would also love to see that you can have a rapport with the teenage sons who are in and out of the house.

Mom needs help with a lot of scheduling, filling, travel itineraries, vendor management and more. The family has two teenagers in academically challenging schools and Mom works, (and is divorced) so it is busy! Ideally, you would also be willing to spend about 30 minutes daily remotely giving a schedule update.

We are hoping you have 3-5 years of professional Personal Assistant experience. They get along with well educated, culturally relevant and hip, interesting people.

$35-40/hour, DOE

We are looking for an organized and dedicated EA/PA to work out of a home in Pac Heights. The main duties of this position are to manage a CEO’s calendar (personal and business), as well as help in any other ways necessary to keep her life running smoothly. This could be running local errands, helping with personal shopping, planning parties (both large and small, for the principal as well as her kids and/or family.)

This client values loyalty above all else. We want to find an honest assistant, who will appreciate this opportunity and work hard! This is a fully staffed home, so you should be a team player. The family has nannies and housekeepers and a chef – you will not be responsible for managing them, but should “play nice in the sandbox”!

Must have a minimum of 6 years full time recent experience working in a support role for a C Level executive. College degree required. Local SF candidates only.

Schedule is M-F, 9-6p, with flexibility to stay later if there is an event at the home. Some weekends required, but very rarely. The client will text and email after hours, but you can respond remotely!

Salary DOE, $120k plus benefits and PTO.

Looking to hire ASAP!

Please send professional resumes to: sfjobs@thehelpcompany.com