We are looking for a stellar Executive Assistant with agency/management/production company experience ready to leave the desk life and become this amazing client’s right hand. Wherever he goes, you go. You will keep his business and personal life seamlessly organized and anticipate his needs. You understand why knowing all of his habits and wishes is essential. You are excited to work long hours on set and create the ultimate gift list for his nearest and dearest. You must be tech savvy, extremely plugged into the entertainment world and be excited to be a part of your new boss’s incredible world.

RESPONSIBILITIES AND DUTIES —
• Manage the day-to-day of high profile artist
• Act as liaison and first point of contact
• Keep up on emails, organize meetings and appointments, maintain a schedule
• Coordinate travel: arrange transports and accommodations
• Oversee the hiring and training of personal staff (permanent or part-time)
• Recognize patterns in order to implement systems to streamline and improve productivity
• Take meeting notes and send reminders when necessary
• Conduct research for various topics and report on findings
• Manage gifts: birthdays, holidays, condolences, thank you, etc.
• Execute miscellaneous tasks and run errands that support administration or personal

REQUIREMENTS —
• Maintain professionalism and be respectful of all private information
• Be able to travel, sometimes on short notice
• Experience in production: film & television, music
• Strong people skills: active listener with good communication skills
• Detail oriented, organized, time management
• Proficient with technology
• Ability to anticipate needs and multitask
• Comfortable being on call 24/7, sometimes this means responding to a text or email, other times this requires last minute travel or running an important errand

Competitive Salary!

Personal assistant for friendly family of 3-and-growing
We’re looking for a personal assistant to join our family team. We anticipate a variety of hands-on, administrative, and research tasks, so versatility is important. We’re looking for someone who’s easygoing, energetic, and excited about the work they do. The purpose of this role is to manage the operations of their lives to give them the time they need to have a mission-oriented impact.

About the family: The mother works mostly from home, doing strategy & design consulting for a variety of clients, often supporting mental health & wellness. The father works in a (COVID-conscious) office at a nonprofit that does AI safety research. They have a 15-month-old daughter who loves to read books, explore nature, and dance, and are planning to grow our family in the near future.

They also live in a co-living community, a type of non-traditional living situation (or perhaps very traditional, by Paleolithic standards).

Responsibilities for this role include:

Ensure a clean, organized, well-functioning family household. Implement improvements to the space with only relatively high-level direction. Learn and anticipate our needs and preferences.

Plan and manage more complex projects, such as renovations, moves, or events.

Source, hire, manage, and if necessary fire junior temporary contractors or staff, such as handyman contractors.

Help with more complex life strategy projects such as meal/diet planning, or evaluating options for a new car purchase, guided by our goals and your research

Travel planning

Assist with moderately complex paperwork tasks (financial, legal, and so forth)

Proficiency with modern productivity software; you should be extremely comfortable collaborating in Google Docs, picking up a new project management app, or navigating the intricacies of calendaring software.

Running errands, paying bills, and other day-to-day administrative and logistical work

(Optional) Supplement our full-time nanny by providing limited childcare support when needed. We’d be looking for someone skilled at relating to children with love, respect, and consent.

This is a full-time role in Berkeley, CA. We expect a few hours per day will need to be done out of our home, and the remainder can be remote. After-hours & weekend availability is expected, but demands will be modest and negotiable. Infrequently, travel with the family may be required.

They live in the Elmwood neighborhood of Berkeley, and the house is a close walk to shops and parks. All members of our household of eligible age are COVID-vaccinated-and-boosted, thoughtful about how we relate to COVID risk, and proactively communicative about risk management. We ask that you have and maintain all recommended COVID vaccinations and boosters.

Compensation depends on experience, and likely ranges from $100,000 – $150,000/year. A $5,300/year reimbursement for health insurance is included, plus paid vacation and holidays.

Please have verifiable references and a CV matching the job request.

please send a cover and CV to Elizabeth@thehelpcompany.com We will not respond without a resume!
Thank you!!

Sense of humor and a great work ethic is a must! You will be supporting a Celebrity with a dynamic life and wonderful team! This is a DREAM JOB for a Personal Assistant who is excited to manage a gorgeous home in the hills. This client is single, no partner, no kids and no pets. You will work in person at the house on Tuesdays 10:30am-7/8pm, and Fridays 9am-6/7pm – the rest of the week you can work remotely, at home in LA. You will manage the home, schedule vendors, take in packages, pack and unpack your employer, travel ahead to prepare her home for any on set needs about a week at a time, and do whatever is needed to support her. You will get to work closely with the Executive Assistant who manages all business needs. This is a wonderful job for someone with at least 1-3+ years of experience supporting a dynamic Celebrity, Creative Executive or High Net Worth Individual.

Must be fully vaccinated for Covid, tech savvy, fluent with Google Suite, Apple products and extremely resourceful. You can plan parties, find hard to source gifts, coordinate travel itineraries and love taking care of your boss.

Medical, Dental and Vision insurance are offered + 401k and a Salary of 55-65k to start – eligible for a raise up to 80k after you have proven yourself 3 months into the job, plus PTO.

A wonderful and inspiring Hollwyood producer is in need of a brilliant organizer who loves dogs. Saturday is the day she loves doing projects, from the pantry to the closet to the new filing system. There could be a trip to the market or the Container store so that you can organize even better. They are open to new ideas, but it would be wonderful if you are the ultimate organizer – you were that person that color coordinated your calendar, your closet, your toys etc. They have a dog that would love to take a walk during the day. Please let us know your price and your availability.
claudia@thehelpcompany.com

This fabulous and loving family of 6 is looking for a part time Family Assistant who can be an extended family member. You will be comfortable working 20 hours a week, and be excited that some weeks will be 100% childcare and some weeks will be 100% housekeeping/family assistant. Some of the duties will include; potty training, laundry, kitchen cleanup, closet organization, food prep, make beds and tidy kids room, bath time and kid bedtime. The ideal candidate must be fluent in English, self starter, CPR trained, 1-2 years minimum experience with children 2 and older and be willing to work at least 1-2 weekend nights a month watching all 4 children. You will also love to run errands, grocery shopping and shopping at farmer’s markets, help with kids drop off and pick them up to sport practices and events, and have a Valid Passport to travel out of the country for family trips. If this is the perfect job for you, I want to hear from you. Please reach out ASAP.

elizabeth@thehelpcompany.com

We are looking for the most organized PA to work for a High Profile family in Atherton. You will be the primary point of contact for the employer, so you should be poised and well spoken- the perfect “first impression” for the Principal. You will handle 99% of all correspondence including emails and hand written thank you notes.

Typical daily responsibilities include but are not limited to: family calendar management, manage ongoing household projects, vendor research and vetting, oversee household budget and expenses, run local errands and ensure that the home is running smoothly.

The family is very social and loves to entertain, so you should have experience planning sophisticated events from 5 guests to 200 including supervision of wait staff, bartenders and caterers on day of event.

You will be working hand in hand with the Estate Manager, Chef, Handyman, Nannies and Housekeepers. You should be a team player, who is willing to roll up their sleeves if needed.

Schedule is Monday through Friday (approx 8a-6p), but please be flexible to work occasional weekend as needed.

Must have a minimum of 5 years recent, FULL TIME, experience working for a High Net Worth family in the area. You should have a college degree, and have long term references. Loyalty is key to this family.

Please send professional resumes in Word doc to: sfjobs@thehelpcompany.com

We are looking for someone who wants to work in downtown Santa Barbara who has 3- 5 years of experience, This office has a wonderful friendly atmosphere with 9-5 hours and great benefits. The principal and his wife have a real estate investment firm and they want someone to manage their social calendar, travel and the homes they are currently remodeling and building in various locations. Everyone who works here has been here for years and is very happy to be working in this positive environment . Salary is $50,000 with some flexibility for the right person with experience.

We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech

Lovely client is coming to LA for minimum one month, and possibly more.  She is in need of a Personal Assistant to work from noon (ish) to 8/9pm, daily while she is in town.  She will be staying in Beverly Hills from today for a week. and is looking for someone polished and professional who knows LA like the back of his/her hand, to drive her while she is in town.  She is here to look at houses, so some familiarity with real estate is a plus.  She will also have appointments, and shopping trips.  She would like coverage seven days per week, but is open to hiring a M-F person, and a weekend person if she can’t find someone willing to work every single day.  She is looking for someone dependable and PROMPT.  Please let us know if you are interested. If so, please let us know if you prefer M-F schedule, the weekends, or all seven days.  Pay will be hourly, so please also tell us your hourly rate.  We are looking for someone who can be flexible with his/her time.  The ideal candidate is a former BH hotel concierge with private service experience!  Thank you!

Smart, educated and hyper organized personal/executive assistant needed in Santa Monica. This intellectual author needs a professional to keep her on track. You will help with a variety of tasks from organizing files to writing correspondence to overseeing projects and more. Running errands around Santa Monica will also be a part of your duties. This will be a few days a week. Please have at least 5 years of experience. You must have long term references, strong writing and communication skills, a college degree, be tech savvy and a wonderful attitude. Wonderful opportunity to work for a creative intellectual! $25-35/hour DOE