Seeking an Assistant who has great Executive Assistant skills (calendar management, research skills, amazing communication,). This position is a mix of personal and office tasks. There is a staff already in place that you will work with, so being a team player is must!

Looking for someone professional, detail oriented and able to work collaboratively. Must be extremely organized and able to respond expeditiously to diverse assignments. Preferably someone with a strong sense of commitment and kindness, and able to manage sensitive/confidential information with unwavering discretion. College degree preferred. Background in art history is a huge plus but not required. The perfect person may have worked in an art gallery as an assistant.

Duties include:
• Calendar management; experience with iCal.
• Travel coordination, both domestic and international.
• Ability to work as member of the home and office team. Ensure accurate communication of schedule, in addition to reviews of upcoming appointments and plans.
• Tech savvy and able to manage email accounts, trouble shoot if something isn’t syncing, and proficient in Microsoft Office.
• Research and oversee aspects of special projects like organizing upcoming election information. A plus if you keep up with what is happening in the world and stay current with the news.
• Support current staff with house management, communicate with vendors, oversee maintenance projects when necessary.
• Administrative tasks such as file organization.
• Running errands, purchasing gifts, ordering items online, etc.

We are looking for an experienced Personal Assistant to manage the busy life of this creative writer/producer. He has multiple homes, businesses, children and a lot going on, and needs one person to be the hub that manages it all! You must have high profile experience managing the life of a high profile entertainment individual and a great eye for design. You are OCD with organization and project management but can also pick out a gorgeous gift. This is a complete hybrid personal assistant/house management role. You are discreet, can roll with an ever changing schedule and are very resourceful.

Please have excellent references, be based on the east side, a car you can use for work and a love for taking care of someone. This is a career assistant position, we are looking for someone who would love a long term role.

Our lovely client is looking for a versatile and highly organized personal assistant to perform administrative duties in a home office located on the Westside of Los Angeles. This is a wonderful client – their last assistant was with them for 3 years and only left to go to graduate school full time. We are looking for a bright, thoughtful, organized, intelligent and well educated assistant who can work part time to make their lives easier. They are flexible – but would like three full days a week.

Responsibilities
– Maintaining calendars.
– Typing, formatting, and editing reports, documents, and presentations
– Entering data and maintaining databases.
– Managing bank accounts and paying bills using Quicken.
– Answering phone calls and emails.
– Making travel arrangements.
– Assisting in the management of residence.
– Managing filing using the DropBox filing system.
– Copying, scanning, and faxing documents, as well as taking notes during meetings.
– Ordering supplies and managing mail and courier services.
– Running errands as requested.

Requirements
– Prefer college degree and one to two years’ experience as a personal assistant.
– Advanced experience in creating documents and spreadsheets, using office software including Word, Excel and PowerPoint.
– Tech Savvy and comfortable learning new programs to make things more efficient

Hourly rate is DOE – this is a special client – and we are looking for the right match 🙂

Do you want to work with the most loyal and wonderful team? This is the ultimate Personal Assistant Job – and only qualified candidates will be submitted.

Client currently has an incredible Executive Assistant who handles both personal and executive duties. We’d like to find someone who will be able to take over the personal assistant side and work closely and support the current assistant. The new Personal Assistant’s focus will be on the household so the current Assistant can focus on their Executive Assistant duties. Here is what we’re looking for, as well as details about the job:

What we’re looking for:
-At least three years’ experience with UHNWI/Celebrity
-Proven longevity in recent positions
-Flexible mindset and a passion for making logistics easy for a high profile person trying to live a down to earth life
-Very tech savvy. Comfortable with Zoom, Outlook, Word, Google Suite, Apple products (especially Apple TV). Shared assistant to do list is on Asana platform.
-Excellent communication skills
-Very organized
-Someone who will bring a positive, can do attitude to the job
-Important that the person is able to discreetly get their work done when client is home or has guests. The client has a large group of friends, and we need someone who will be able to maintain a professional relationship in social situations.
-Proactive. Current assistant is excited to have someone come in with new/creative ideas on how to improve current systems
-Must be fully vaccinated and comfortable with following company COVID protocols.
-Excited and able to be part of a team. Will be working closely with the client’s Executive Assistant, two housekeepers, and maintenance person.
-Experience booking both commercial and private travel.

Job Details:
-Will be in charge of keeping products up to date and working with our IT and AV teams.
-Great team player. No task is too small.
-Will be able to sometimes split the work day between working from home and working in the client’s home.
-Some weekend and after hours work and communication should be expected.
-Assist with multiple properties in Newport Beach, Malibu, and Los Angeles. Making sure personal items are stocked and organized at all properties.
-Help manage art program with current assistant via FileMaker program. There is already an art advisor in place, but assistants will be in charge of tracking art, getting approval on invoices, and sending to business office to insure. Not an issue if applicant doesn’t have prior experience with art management – must be willing to learn and have experience learning new systems quickly
-There are two very friendly Labradors. Will be in charge of keeping track of needed vaccinations, appointments, stocking food at the properties, grooming, etc.
-Assist with packing for press trips and vacations.
-Coordinate with maintenance person and vendors on repairs
-Assist with gifting for birthdays, holidays, etc
-Assist with planning small and big events
-Create household handbook for all properties

Client is offering a COMPETITIVE SALARY (DOE) with PPO health insurance, 2 weeks paid time off, sick days, and a retirement account that kicks in after the first year.

Seeking the ultimate Right Hand Executive Assistant! Your new boss is one of the nicest and most talented Executives out there. He’s had some major success, but is still growing his business and has many years of excitement ahead. We are looking for a savvy Executive Assistant who is excited to partner with their boss and get to help support some decade defining artists as they hit the market.

You are the EA who anticipates your bosses needs, prioritizes his calls, knows when to interrupts a meeting and makes something that might be impossible, possible. You love making a day seamless and pride yourself on your organizational skills and top notch communication. You double and triple check everything and understand why it’s important to have zero spelling errors and a grammatically correct thank you note.

The ideal candidate has at least 10+ years of Senior Executive Assistant level experience within the music industry/entertainment. Please be confident with all Apple products, Microsoft Office, Google Suite, booking complex travel, landing last minute restaurant reservations, preparing Holiday Gift Operations, and being the ultimate gatekeeper. You are just as comfortable working in a home office as a business office and can be flexible going between both. You can travel as needed, but it will not be frequent and you will have notice.

Most days will be Monday-Friday, 9am-6/7pm, we do need someone flexible who can handle things as they pop up on weekends but your boss wants someone who can handle most of the work load during the week so you can have a life.

Salary is DOE + health insurance + 10 days of PTO + holidays off + 2 weeks at the end of the years off and paid when the Music Industry takes a break.

Please be Fully Vaccinated for Covid.

We are looking for a career PA who is proactive and takes initiative. You enjoy working on an Estate staff and are very dedicated to your work. We would like to see that you have at least 2-3+ years working as a PA in a private home. Please be able to work with various personalities and treat everyone as they are a guest at a the Bel Air Hotel. This is a fine estate and they are hoping to keeping it running with white glove service! This client is ready to interview and hire ASAP! Current assistant is retiring after a wonderful 3 years in the position.

Monday through Friday, 9.00am until 5.00pm, times might vary, some weekends might be required.‬

Salary is totally DOE + PTO (no health insurance):

Seeking:
– Responsible
– Reliable
– Discrete
– Tech savvy
– Professional
– Experienced in private homes
Job duties:
– Calendars – personal & kids
– Making & organizing appointments
– Working with house manager and house staff
– Organize files, filing
– Receiving packages and mail
– Returns (packages/clothing)
– Running errands of all kinds
– Responding to phone calls & emails
– Booking reservations (restaurants, hotels, travel)
– Maintaining, creating daily, weekly and monthly schedules
– Reminding of important dates and meetings
– Helping to prep meetings
– Researching
– Personal deliveries

Must be double vaccinated for Covid + boosted to be considered, or at least able to get boosted asap. This household is pro vaccines, please be willing and also happy to get a flu shot yearly.

Couple in Brentwood is looking for a fully vaccinated ( with booster).
Family Assistant / House Manager
Duties include: Scheduling home maintenance , repairs , vendors and supervising staff.
Household bills and admin duties at the home 
Arranging appointments for the principals
Manage any projects going on at the house
Excel spreadsheet of expenses
Enter all receipts into Expensify and submit every Friday to business office.
Bring trash bins in from street every week
Supervising other staff if needed
Clean dishes/load dishwasher and unload dishwasher if full.
Drive principals to appointments and/or airport  
Tidy up house. Fold blankets, fluff pillows, pick up dog toys, kids toys, etc.  
Shopping for food, supplies and other requested items.
Running errands – tennis racket adjustments, dry cleaner, car cleaning, etc.
Bring dog to the vet when/if needed
flexible to do Dog and house-sitting when principals are out of town.
Assist with concierge reservations, etc. for principals and clients of wife’s travel business.
Be available for events couple have at the house to assist with setup, breakdown and watching the dog.
During the three days of work be on call for tasks.
Schedule is Monday – Friday, 8 hours per day. Some nights or weekends you may be needed for events at the home
Family will pay on the books and can help with health. Most of the position is a come as needed , you won’t necessarily have to be there 8 hours a day even though you will be paid for 8 hours. Please reach out!

Helping with their the kids- scheduling, pick ups and drop offs at two different schools driving kids to activities. Light meal prep, Help with personal assistant duties and some house management… errands, target runs, market, gift buying , etc. In addition there is remodeling happening at the home and family needs help with overseeing the work on the backyard and pool, as well as some landscape and design renovation , etc.
We are looking for VERY TECH SAVVY since the entire family uses apps and Google Calendar to make the family train work. In addition some coordinating with mom’s executive assistant at work on the scheduling for the home and kids.

We would love a boots on the ground young lady that is detail oriented and organized. This is an entry level position and you will be doing the following!

JOB DESCRIPTION – Personal Assistant to high profile multi hyphenate actor, producer and writer. Based in LA, but may occasionally require domestic and international travel (a valid passport is required). This position is *not* remote and requires someone who has a car and is fully vaccinated and boosted.
In this role, you will be responsible for coordinating all of your boss’s personal schedule including doctors appointments for her and her family (including her two small children), creating calendars for the nannies and housekeeper schedules, and booking all classes and extracurricular activities for her children.

The assistant will be in charge of all house-related maintenance including managing and coordinating with all vendors including plumbers, carpenters, caterers, landscapers, contractors, home security, tree-trimmers, neighbors, swim instructors and various teachers and classes for the children. Assistant must be very self motivated about noticing problems in the house and taking care of them in a timely and cost-effective manner.

There are daily trips to post office, grocery store, dry cleaning, picking up tailoring, and dropping off gifts and packages around town, as well as traveling and communicating with boss’s business manager.

As her personal assistant, you need to be incredibly self motivated about accomplishing various personal tasks including house and car maintenance for the cars in the household (getting gas, oil changes, car washes, scheduling repairs and inspections).

The job includes daily opening of many packages and delivering items to various members of the household and all returns. You will be responsible for daily timely returns of packages and trips to fedex and UPS, including tracking all packages. You will be doing light kitchen tasks (making smoothies, sandwiches) and picking up food for the family regularly.

You will be managing an ever-changing calendar of events, working with many different players in your boss’s world. You will be setting calls and meetings, making dinner reservations, working with a stylist, setting up for fittings for major events, going to set with your boss when necessary, working closely with the social media manager, and shooting social media content, including setting up social media shoots and coordinating fashion looks several times a week.

You will working with the boss’s executive assistant to create itineraries for all travel (including flights, cars, greeters, housing, dinner and activity reservations for the family etc.), responding to requests for gifting and requests with PR, for boss to attend events, 

Assistant will be planning all aspects of events (including but not limited to birthday parties, family events, holiday parties etc.) and more. You will speak regularly with the boss’s Malibu house manager, business manager, and the teams of other high profile people, so a high level of professionalism, discretion and trust is absolutely necessary.  You should be tech-savvy and experienced using Google Suite, Microsoft Office etc.

The role is ever-changing, and requires someone who can adapt quickly and step into any and all sorts of roles. *The person must be extraordinarily detail-oriented but also quick and efficient. They must have a high social IQ and be able to “read the room”.*

Role requires a 2 year minimum and you must be able to work a very flexible schedule. Hours are generally 10AM-7PM Mon-Fri, but adjust daily based on need (ex: if you need to be at home or on set early / stay late, or if there are tasks that need to be completed that day). Weekend availability is necessary, but will change week to week (will never work more than 6 days in a row). Must love being around children, as you will be based out of your boss’s house. A love of fashion and adventurous palate is a plus.

25 to 30 an hour Includes healthcare + PTO.

Event assistant and coordinator needed for a trendy boutique event production company who services high-end clients in entertainment. Office is based in Santa Monica just blocks away from the beach. You must have at least 1 year of experience in a high volume assistant position, ideally at a talent agency, PR firm or event company. We are looking for someone with no ego who is excited to learn from the ground up and work very hard. This is AN ENTRY LEVEL POSITION for a college graduate who is tech savvy, proficient in Microsoft Suite and Apple products, familiar with Photoshop and InDesign, knowledgeable with social media and has the most positive attitude. You will be involved in all aspects of the company from scheduling meetings to organizing complex production calendars and handling guest lists for red carpet premieres.

This company is growing quickly and is looking for someone who is smart, ambitious and willing to put in the sweat to keep up with the pace. You must be able to travel and have a valid passport. Ideally, you live on the Westside. Weekend work is expected and you will be doing domestic and international travel.

While this can be a stressful and fast paced position, there are also slower times when you are encouraged to take vacation. Your boss is a very ambitious and motivated person who is looking for a right hand to keep her vision growing.

Salary is 30k plus health benefits and 2 weeks vacation.

If you are looking for an amazing opportunity, this is it! Former sorority presidents, Lululemon brand ambassadors and PR interns please apply!

READY TO HIRE IMMEDIATELY!