We are searching for the most organized Personal Assistant with an even keeled personality and a sense of humor who has a knack for keeping a busy home running smoothly. You should have an eye for detail and great taste. One day you might be focused on an organization project and that same afternoon be coordinating logistics for a photoshoot at the house while also researching a vendor to set up an organic garden in the back yard.

This is a warm home and we are looking for a wonderful assistant who takes pride in their work, while keep professional boundaries and who enjoys a family environment. They have a couple of young and sweet children, though the nanny is in charge of their care and scheduling. Please love dogs as they have a couple.

Your day to day will be different, we are looking for someone who enjoys that diversity in their work day and is just as excited to go run errands as preparing expenses reports and coordinating the wardrobes for their bosses events.

Our client values their privacy, confidentiality and discretion are essential in addition to being tech savvy. Please be updated on all things Apple, Google Docs, Microsoft Office, Dropbox, etc. While they don’t expect you to be the IT department, they are hoping you trouble shoot before calling a vendor if the Apple TV is not working.

The ideal candidate will have at least 2-3 years of experience as an assistant working for a high profile professional, a college degree and excellent administrative skills. Your writing must be top notch as you will be writing correspondence and wonderful thank you notes.

The schedule will usually be Monday-Friday from 9am-5pm with some flexibility. Salary is dependent on your experience, 60-70k + health benefits. We are looking for applicants who are comfortable working on the Westside of LA and have a bearable commute!

LOCAL HOUSTON CANDIDATES ONLY!

A creative fashion start up in Houston is looking for an Executive Assistant to its two founders! You will be the first hire – the founders want you to thrive and this position has so much potential for growth!

Ideal candidate is sharp, hardworking, honest, proactive, thoughtful, detail-oriented, discreet & can multitask.
You love making sure the founders’ lives and the administrative items for a company run smoothly.
You do what you say you are going to do, when you say you are going to do it.
You are comfortable working independently and know when to ask for help or guidance.
You’re a concise & compelling communicator who understands sales & marketing.
You can adapt and handle unforeseen developments in strategy and/or process with ease.
You are responsive, polite, and know how to act in different social situations and with different types of people (investors, celebrities, entrepreneurs, etc.).
You take responsibility, have high standards, & have a desire to improve.
You are eager to learn, coachable & have a team player attitude.
Must have previous project coordination or executive assistant experience.
Must have valid driver’s license & vehicle.
Must sign Non-Disclosure Agreement, Non-Compete Agreement & Non-Solicitation Agreement.
College degree preferred.
Entertainment or fashion experience a plus.

You will be responsible for:
• Respond to correspondence (phone calls, emails, social media messages, etc.).
• Conduct & present online & offline research.
• Generate reports & presentations.
• Manage databases & trackers (Dropbox, Google Drive, Hubspot, Trello, etc.)
• Create & manage social media content & website (help film, edit & upload YouTube videos, writing captions/descriptions, Mailchimp, Slack, Shopify, Square, Canva, etc.)
• Manage schedule & coordinate appointments, both business & personal on Zoom, Google & Outlook (project deadlines and deliverables, doctor’s appointments, birthdays, travel details, cleaners, etc.)
• Ensure that founder(s) are prepared for events (notes for speaking engagements, key facts, names of special guests, etc.).
• Track spending, petty cash, and receipts to provide reports monthly to founders. May be allowed to purchase items based as trust develops.
• Order necessary project materials or grocery & restaurant items, which may include pick-up/delivery. This may involve returning products if necessary.
• Ensure founder(s) fulfill all deliverables by recommending timelines & creating necessary reminders directly for founder(s).
• Maintain product descriptions & inventory on website. Field customer questions in a timely manner & fulfill orders.
• Set up & assist product photo/video shoots. Make sure furniture, props & set are put back in their original locations.
• Respond to inquiries about renting out the creative space with the goal of closing the deal. Send contracts & collect payment.
• Set up & help check out customers for in-person pop-ups, markets, events, etc.
• Arrange logistics for successful pop-ups, events & brand campaigns in other cities.
• Develop relationships with business owners and VIPs in various cities in order to facilitate brand goals & founder requests.
• Travel with founder(s) as necessary. Even if not traveling with founder(s), make sure to include a list of nearby artsy attractions, emergency centers, restaurants, etc. for the destination & help pack bags.
• Plan and execute brand & personal events (monthly Hyde Park Drip Fest, annual fashion show, etc.)
• Keep workspaces clean (wipe surfaces, tidy up misplaced items, take out trash, disinfect areas, etc.)
• Any other task or function that may arise and is delegated to you.

Salary DOE, $30,000.

Please send professional resumes to: nycjobs@thehelpcompany.com

LOCAL HOUSTON CANDIDATES ONLY! Please do not apply if you are not currently residing in the Houston Area. We will not respond. Thank you!!

We are looking for a friendly, personable, tech savvy front desk admin to run this busy practice. The other admins have been with them for 5-10+ years each. They are getting busier, and just need more help! The practice gets many requests for consults and you will be in charge of answering patient requests and getting those first point of contact with the practice scheduled. Please have experience working on PC & Apple computers, Microsoft Office – the rest can be learned!

Monday-Friday, 8:30am-5pm with an hour lunch break and great benefits. $25-30 an hour and room to grow within the practice for someone wonderful!

We are looking for an old school, Girl Friday/Lady’s Maid for a client in NYC. The client needs someone who has a unique skill set: someone who can pack/unpack, help settle into each residence with bath products etc, keep her calendar, as well as correspond with Principal’s EA.

You will be responsible for traveling with the Principal to their homes on the East Coast. Summers in the Hamptons, main residence is on the UES and they have a weekend home in NJ.

You will work 5 days and have 2 days off- most likely your days off will be two consecutive days during the week (ex: Tues & Wed.)

Ideal candidate will have some experience as a butler or Girl Friday (can pack, make a beautiful floral arrangement) and be organized to keep a busy personal calendar with dinner reservations, beauty appointments, DR appointments and workout schedule. We are looking for a Unicorn – someone who has an old school service oriented attitude but is has a modern mindset and is technology savvy.

Must have a minimum of 10 years full time experience working as a Personal Assistant to a HNW client. Must have experience traveling and living in different residences.

This is a full time role, offering a competitive salary!

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a bright, polished, well-educated, Personal and Executive Assistant to manage the complex calendar of international philanthropist and busy executive, while also supporting the needs of her busy family. This person must possess well developed organizational and time management skills, incredible attention to detail, and a warm, respectful attitude. This position will be based in the Los Angeles home, and you will work in tandem with the full-time house staff, and executive office staff, based in Century City. This client offers amazing benefits and is looking for someone incredible truly enjoys being of service and working as an assistant.

Personal Assistant Responsibilities:
• Though the standard schedule will be 9am – 6pm, this person should be accessible 24/7 to respond/support on urgent matters
• Schedule medical, vision, dental and any other health care appointments for executive and additional family members
• Keep all personal documents (Driver’s license, passport, etc) current and accessible
• Schedule appointments, including massage, hair, nails, fitness training sessions,
shopping, seamstress, and other personal care, and service appointments
• Coordinate activities for grandchildren, including scheduling summer camps, swim
lessons and tennis lessons
• Support event planning by creating invitations, guest lists and managing rsvp guest list
• Arrange international travel logistics, car service and hotel reservations
• Create detailed travel itinerary outlining complete trip logistics
• Book commercial flights for additional family members or staff
• Manage communications with New York building management and staff
• Maintain art database, coordinate art insurance, transportation, and installation details
• Maintain gifting database including all gifts given and received for birthdays, holidays,
anniversaries, and hostess gifts, and coordinate all gifting needs
• Create gift boxes, party favors and other swag
• Design family photo scrap books and holiday cards
• Purchase papyrus gift cards, stationary, and other personal note cards
• Coordinate wine vintage fulfillment and shipping
• Partner with house manager to ensure seamless communication and coordination
between work and home
• Run personal errands when necessary
Executive Assistant Responsibilities:
• Act as point of contact for internal and external executive communication with Capital team, advisors, investors, and associates
• Coordinate phone calls, video conference meetings, and in person meetings
• Manage Executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Proactively follow up on items that need attention
• Communicate professionally via email, phone and in-person
• Maintain travel log and documentation for private aviation records
• Research projects
• Prepare and edit correspondence, speeches, and opening remarks
• Produce meeting agendas, reports and presentations

Qualifications:
• Bachelor’s Degree
• Fully vaccinated
• 5+ years of experience working as assistant, coordinator, or similar support role
• Kind, positive, proactive attitude. No task too small and always happy to help
• Willingness to adapt to changing responsibilities and expectations
• Experience with standard office equipment, including computers, printers, phones, etc.
• Proficient in Microsoft Office Suite
• Superb written and oral communication skills
• Exceptional judgement, integrity, and social etiquette
• Excellent organizational skills with a keen eye for details
• Agility to multitask and prioritize in a rapidly changing environment in the face of many competing priorities
• Professional discretion
• Must be comfortable around dogs

Our client currently has a full-time position available for an Executive Assistant. Working out of the Laurel Canyon Showroom/studio, the ideal candidate will support the two Founders/Designers with day-to-day operations. The candidate must be organized, excel at multi-tasking, and take direction well. Experience in a fast paced environment who is great at prioritizing and thinking ahead. Someone who takes their work seriously, has a great time doing it and is ready to prove themselves. An interest in fashion is a plus and someone who is hip, tech savvy, chic and knows how to have a good time!

RESPONSIBILITIES
· Assist with scheduling appointments and maintaining calendars
· Assist in managing interns
· Manage busy travel schedule
· General office management duties

QUALIFICATIONS
· Proficiency with Microsoft Office
· Excellent communication skills
· Ability to multi-task
· Detail-oriented
· Positive attitude
· Entrepreneurial spirit
· Must have a car

This position is a great opportunity to join a fast-growing company and to engage with the many components that make up a luxury fashion label, from design to production to sales to finance. Room for growth.

You will also have the chance to go on set and see the collection and how it all comes together!

Our client is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

This is an entry level role for someone with ideally, a year or two of experience. Wonderful benefits, full health insurance and a great work environment! Must be fully vaccinated for COVID and be comfortable wearing a mask. The schedule is typically Monday-Friday, in the office, 9am-6pm plus an occasional weekend event.

Our wonderful client is looking to hire a purely tech based computer assistant. We are looking for someone that can manage all the maintenance, integration, and working with vendors to ensure everything works and is synced.

We need someone fluent with video editing, can use Avid Media Composer (load, intake files) Da Vinci Resolve, Final Cut Pro and generally maintain computers, organize files, integrate systems.

Someone who is extremely tech savvy and knows how to work with Mac, PC and AV files and editing them. This would be great for someone with a film school background, editing, post production, etc. who wants to do the job for a few years to see the full cycle of how a film gets made. You will be exposed to the top projects in entertainment and learn so much.

Must be passionate about film and editing – and willing to work again deadlines, and handle long hours. There is will be hybrid of remote work, and coming to the client’s home to make sure everything is running smoothly.

Client is offering 80k + benefits for this incredible opportunity!

One of our most lovely and respectful clients ever is seeking a special person to keep their life in order. You are extremely tech savvy and can manage a Google Calendar is your sleep, you love creating systems that streamline and create efficiencies. This person will understand why keeping a construction project on time and on budget is just as important and putting together a meaning and gorgeous birthday party for the children. This role is meant to free up time for the Exec so she can spend more time with her children when she’s not running her sustainable business, and some PA support for her husband who is also a busy Exec.

Schedule will be mostly Monday-Friday, from about 9am-5/6pm with some HYBRID WFH work. The family likes their privacy, so other than some events here and there, you will not be staying late. This position will have you going to manage construction, oversee rental properties, oversee budgets, schedule personal appointments, research and more. It’s a really fun and engaging opportunity for a self starter who cares deeply about making their boss’ life run smoothly, and is excited to support a family that believes in climate change and drives electric cars and lives a sustainable lifestyle.

We are looking for a fulltime, executive assistant to support the needs of both our household, properties, and business. We are interested in an individual who is a doer at heart and enjoys the challenge of working on a variety of projects which arise every day, who will embrace and be motivated by flexibility and learning new things.

The Role:
The Executive Assistant role is instrumental in making things happen and ensuring that projects run smoothly, are on time, and within budget. The role will straddle both personal and professional projects for this power couple, interfacing with the families’ properties, consultants, service providers, as well as the business.

What you’ll be doing:
• Managing construction projects for various properties
• Managing rents and repairs for various properties
• Writing emails and following up on projects
• Working to sell and procure furniture and supplies for various properties
• Communicating to project stakeholders
• Paying contractors and service providers
• Going through weekly mail and emails
• Shipping and receiving small items
• Picking up tasks that help the family and business run more efficiently

Qualifications:
• Minimum of 4 years supporting an executive at Director level or above
• Strong organizational skills and attention to detail; professional demeanor, positive outlook, and a can-do attitude
• Sharp written and verbal communication skills, including professional grammar
• Ability to multi-task and prioritize deadlines/deliverables
• Computer proficient with Microsoft Office programs
• A calm head and steady hand to deal with the unexpected and respond to shifting priorities
• Positive approach and willingness to learn new programs and systems when necessary
• Complete reliability handling confidential information
• Positive and committed to team success; ability to build solid relationships
• Excellent communication skills both written and verbal

Must be vaccinated for Covid and have your booster shot, or getting one soon. Please let us know why you are inspired to work with this incredible family! Salary is DOE, 100-120k + paid vacation, sick days and holidays.

We are looking for a bright, nurturing, thick skinned Executive and Personal Assistant to support our client who is a dynamic smart Start Up Founder. She also has a busy social and travel life, so we need someone that can keep up and work long hours! You will be keeping her on track, and organized. You are flexible in mindset and with your schedule. You might be asked to travel a week or so at a time, Miami for Art Basel, etc. and you take pride in supporting your busy boss! The ideal candidate is unflappable, resourceful, intelligent and ready to make magic happen. Please be vaccinated and boosted for Covid, and ready to take on an adventure!

Salary is completely DOE, 150-200k for the right person plus wonderful medical/dental/vision insurance and a 401k.

Please be Los Angeles based, tech savvy and comfortable with Apple products, Google Suite, Smart Home Technology and have a service mindset!

Darling young family is looking for a house manager/ mother’s helper from 6:30am – 9:30am during the week. While some time will be spent supporting their children (3 and 5 yo), most of the time will be spent managing the household (cooking, laundry, cleaning, organizing, grocery shopping, etc.). 1-2 days per week you would use their car to drive their darling children to summer camps. This is an amazing low maintenance family that needs some help in the mornings. If this sounds perfect to you please reach out ASAP.

elizabeth@thehelpcompany.com