Are you ready for a job of a lifetime? If you are an experienced Executive Personal Assistant who loves being of service and takes pride in making their bosses lives easier, we are looking for you!

Most days you will work Monday-Friday, 8am-6pm in the home, with availability to take calls/texts/emails after hours + some nights/weekends when needed. This high profile client needs your expertise is keeping organized and making sure their staff is well managed as well as being the main liaison for all everything work related. This client is wonderful, respectful and will treat you well. They also expect you will work hard and be available to them with a 24/7 mindset when needed. This is a professional, yet informal, family environment where the small staff wears many hats. Everyone has a no job is too small or too big mentality here. You primarily work for the Principal, but are there to make sure the needs of the family are also running smoothly.

The perfect person for this position has at least 5-10 years of high profile/high net worth experience individual with amazing references. You will also be excited to make this job your priority and commit long term. Once the world opens up, you will be asked to join for work related travel around the world.

Please be tech savvy and proficient with all Apple products, familiar with PCs, fluent in Google Suite, Microsoft Office and any other tech skills will be appreciated here.

**Must be already based in Santa Ynez or near by, if not, willing to relocate and live full time in Santa Ynez.**

This client is offering a salary of 90-125k DOE plus full benefits and PTO.

We are looking for a meticulously organized, fashion forward, experienced Personal Assistant to run our client’s world. You will work closely with the Estate Manager of 10+ years and do everything from calendar management, first class + private travel arrangements, gift purchasing, coordinating with her stylist, planning lavish dinner parties and events and doing whatever is needed to make her life run smoothly!

Please have at least 5-10 years of experience as a Personal/Executive Assistant supporting a HNW individual. We would love any former hospitality experience as well, ie. Four Seasons, Aman, Ritz Carlton etc – that is a plus, and does not substitute PA experience for a HNW individual unfortunately.

You will be working in her home with other staff members and must be comfortable wearing a mask at work until Covid is under control, please also be comfortable with occasional onsite Covid testing that the Principal pays for.

The schedule is generally Monday-Friday, 40-50 hours a week. We do need someone that can be flexible and stay late or work weekends for events, etc.

Fantastic benefits, medical/dental/vision health insurance, 401k and paid PTO. 100k base salary, DOE

Ready to hire!

We are looking for a Hybrid House Manager/Personal Assistant for a family of 5 in Palo Alto.

The client has an EA who you will report to, and you will be responsible for House Management Duties including managing nannies schedules, cleaning crew, chef and dealing with vendors. We want to find someone who has a can do attitude, so no job is too small mentality!

The key to these clients hearts is attitude and flexibility! We want to find someone who can stock the home, make Costco runs, return purchases, manage Amazon deliveries, work with designers and to vet new potential vendors for various projects around the home.

There are three kids in the home: there are two nannies, so you will not be a childcare provider, but we do want to find someone who loves kids!

This is a very busy household – both principals have busy jobs but are very generous with their staff!

Ideal candidate will have long term references, be loyal and have a minimum of 6 years full time experience as a House Manager/Personal assistant.

Must have valid CA driver’s license and your own car (will be reimbursed for mileage!)

Please send professional resumes to: sfjobs@thehelpcompany.com

Topanga Family with a five year old, two startups and incredibly demanding schedules seek an amazing human that can keep their personal, family and home lives organized, and running smoothly. This family is very into health, wellness and a life spent purposefully and meaningfully. They thrive on organizational systems and using technology to keep everything running efficiently. Someone with a can do attitude who truly enjoys taking care of people is what we are looking for. The perfect person has Executive and Personal Assistant experience, we want the personal and family lives run as smoothly as a CEO’s office, but with warmth.

Please have exceptional, clear written communicator across the mediums of SMS, Slack, email, Google Drive, phone and other tools that make the magic happen.

We would love someone with:
– a concierge approach with kindness across everyone you would touch while working with them
– trustworthy and thoughtful with money – acting as if it were your own – mindful and careful, intuitive
– fast at synthesis and pattern recognition
– agile, proactive and prophetic – anticipating and taking that extra step to double check something with the hotel ahead of arrival, knowing to ALWAYS get the name of who you spoke to – all things that remove friction from an experience and build an ecosystem of people you can call on again
– You shapeshift with ease, you are eternally curious, persistent and love to learn new things, even if it’s how to find a refrigerator that’s out of stock is available in one warehouse in Moorpark
– tech proficiency (all the tools that will unlock your time and ours)
– extraordinary resourcefulness (you can always find 5 solutions to solve a problem, track something down and think proactively)
– precision and intention with how time is structured
– an of service mind/heart-set,
– non-attached style that creates space versus taking it

You will get to work on a gorgeous property in Topanga in your own private home office. We are looking for a special person who will really enjoy having the freedom to make everything run smoothly and also takes feedback well.

Please have at least 3+ years of Assistant experience in a high pressure, high profile environment.

Competitive salary + benefits package!

General Scope
Scheduling
We don’t typically need help with any work-related scheduling (outside of some travel), but all child-related scheduling, repair people, personal care, doctors, personal travel, and all things that fall outside of work. This includes ongoing communication and interaction with family members, our nanny, housekeeper, guests, friends, etc.

Groceries / Food
Inventory lists, regular ordering and grocery shopping, arrangement with anyone cooking or sporadic dinner parties, birthdays, events, etc. Regular availability for quick pickups and larger shops – or coordination of Instacart, etc. Takeout pickup, prescription pickups, dry cleaning, etc General knowledge of health and nutrition and plants a huge plus.

Home / Land + Car Maintenance / Supplies
Inventory lists and monthly checking, regular updating of regular items, scheduling and managing repair people, car maintenance and repairs, tracking of repair and service cadence, DMV renewals, insurance renewals, meeting them on site, research regular Amazon ordering as things come up throughout the day – as we develop the land further, this may include scheduling with landscaping, gardener, etc. and the documentation

Finances / Donations
Basic tracking of bills, expenses, reporting, returns, auditing for wrongful charges, etc. Maintaining all accounts / passwords in 1Password and worksheets for tracking all ongoing expenses to gain basic visibility into monthly expenditure.

Ordering / Shipping / Returns / Gifting
Managing ordering, Amazon-ing, gifting, returning, researching, getting special / customized gifts made, samples for my work, holiday / birthday tracking.

Organization / Reporting / Weekly Meetings
If you had to take a few weeks off, everything I need to know would be in neatly and precisely organized Google Sheets for reference. This means regular upkeep of vendors, accounts, open action items, regularly scheduled follow ups, inventory audits, etc. This also includes a regular weekly report and clear agendas for our calls, times to connect so we use time efficiently and everything feels organized – sometimes these have to happen later at night or in transit given work schedules.

On Call / Flexibility
Time needs shapeshift week to week General availability for last-minute, emergencies and a ‘things always come up’ approach—within reason and clear boundaries, but with the understanding that you are the first call.

Little Humans
While this is not a nanny position, the awareness of being around children, the kindness, the language, safety and the modeling is important. Childcare experience, a huge plus.

Safety
In Topanga, the understanding and working knowledge of fire warnings and flags is critical. Regular monitoring of TCEP and communication with our family – the maintenance of regular safety checks, fire sprinkler testing, communication of emergency plans, etc.

Are you ready for a job of a lifetime? If you are an experienced Executive Personal Assistant who loves being of service and takes pride in making their bosses lives easier, we are looking for you!

Most days you will work Monday-Friday, 8am-6pm in the home, with availability to take calls/texts/emails after hours + some nights/weekends when needed. This high profile client needs your expertise is keeping organized and making sure their staff is well managed as well as being the main liaison for all everything work related. This client is wonderful, respectful and will treat you well. They also expect you will work hard and be available to them with a 24/7 mindset when needed. This is a professional, yet informal, family environment where the small staff wears many hats. Everyone has a no job is too small or too big mentality here. You primarily work for the Principal, but are there to make sure the needs of the family are also running smoothly.

The perfect person for this position has at least 5-10 years of high profile/high net worth experience individual with amazing references. You will also be excited to make this job your priority and commit long term. Once the world opens up, you will be asked to join for work related travel around the world.

Please be tech savvy and proficient with all Apple products, familiar with PCs, fluent in Google Suite, Microsoft Office and any other tech skills will be appreciated here.

**Must be already based in Santa Ynez or near by, if not, willing to relocate and live full time in Santa Ynez.**

This client is offering a generous salary DOE plus full benefits and PTO.

Our client is moving from NYC to LA and needs a local, experienced, discreet and organized Personal Assistant/Organizer to get settled in! Must have at least 3-5 years of recent Personal Assistant and Organizing experience, a great list of vendors to help the family get settled, tech savvy, reliable car to run errands – be *fully vaccinated for Covid* – and have a service mindset to truly help be the person who makes their new house a home. Ideal start date is ASAP – hourly rate is DOE!

Responsibilities: 

1. Assist in setting up a rental car, electric, internet, and other tasks we will need to set up asap when the house becomes available  
2. Assist in hiring a dog walker, finding a reputable vet, prenatal classes, pharmacy, acupuncture, massage, and any other wellness-related vendors/practitioners in the area. 
3. Assist in unpacking and organizing our belongings, including clothes, books, paperwork. 
4. Vet and help hire gardener, swimming pool cleaner and other maintenance for the house. 
5. Occasional dogsit until they find a dog walker. 

– Must be familiar with the LA area. 
– Must be knowledgeable about what’s good quality, high-end vendors. 
– Be well connected in the area. 
– Must have the discretion to read the room, and be able to communicate clearly. 
– Frequent updates over text/email are mandatory. 

Tuesday-Saturday, 9:30am-6:30pm. You will be assisting a gentleman with Personal Assistant duties and driving him to appointments and meals. This is for a service hearted individual who is compassionate. You are the person who will make sure he eats his meals, makes sure he is on time and thinks a step ahead to make his life easier. Please have a perfect driving record and experience driving and caring for luxury vehicles.

Family is offering $35-40 an hour + Health Insurance + 401k + Paid Holidays, Paid Vacation and Sick Days

Incredible opportunity to work for a family in Sherman Oaks with two children. The family is looking for a Personal Assistant who is able to help with the kids if needed. The duties include email management, scheduling, dealing with vendors, errands for the home and the business ( health and wellness company). The perfect assistant has a background in childcare and is able to help the family if the nanny is sick or they need an extra set of hands. The family has specifically said they are not interested with anyone with an entertainment background. Schedule is Monday- Friday 9-6 pm. There may be occasional weekend help needed that may include help with events at the house or airport drop offs for the family, however you would always know in advance. AMAZING benefits With Full benefits offered for the employee only 100% medical, 100% Dental, 100% vision and Life insurance , 401 K,Work from home stipend, and about 6 weeks paid vacation per year!!! You will be paid on the books and guaranteed 40 hours per week with overtime after 40 hours. Must have clean drivers license, be fully vaccinated with booster and a non smoker. there is a small dog here.

A West Hollywood based couple in their 30s is seeking a new Personal Assistant/House Manager to replace their previous one who is being promoted within the husband’s business. Husband is the CEO of a luxury fashion company and Wife is a Victoria’s Secret model. Just married in the fall of 2021, the couple is expecting their first child in August 2022. As the couple is fun, generous and hardworking themselves, this is the perfect job for the right person with enough experience to quickly and efficiently take over the role, and with a calm and confident personality that will make the couple feel consistently cared for. A major bonus if you have elevated taste and creative ideas across the board. You will be thoroughly trained by the current assistant and will be working between the couples main West Hollywood residence and West Hollywood office.

Responsibilities include:
•Being physically available to bounce between West Hollywood home and office during working hours, Monday through Friday, and being available by phone for various requests as needed. (This is not a 24/7 job and they are very respectful of time off as that want their team to feel balanced and happy in order to be productive and efficient).
•Managing West Hollywood home and staff. There are currently two long standing housekeepers, but with the arrival of a baby this summer there will also be a baby nurse and a nanny. You will manage staff schedules and needs, always acting as a liaison between them and the couple.
•Constructing and maintaining a detailed house bible for their new home.
•Booking frequent travel, both private and commercial, from top to bottom.
•Traveling with the couple regularly, both domestic and international. They own 2 apartments in NYC which they visit every couple of months, in addition to working out of a fully staffed office in the garment district of Manhattan every couple of months.
•Sourcing and suggesting furniture, dinnerware and household supplies for all homes as needed.
•Overseeing the renovation of their NYC loft and managing their move-in this fall (they will spend only a few months out of each year here, a couple weeks at a time).
•Frequently planning dinner parties and private events. The couple loves to host does so often. Someone with great taste and creative ideas will really shine in this role as they are always looking for fun and innovative touches on their events.
•Booking dinner reservations and regularly attending dinners at their favorite restaurants yourself in order to maintain relationships with contacts. They love going to nice dinners on a whim so being able to get in on short notice is key.
•Liaising with various business contacts and employees at the company – someone sociable and charismatic will do very well here and have a lot of fun.
•Little financial management is required as accountants on the business side manage most all monetary aspects, though you will occasionally crunch numbers and compile receipts for various projects.
•You will work very closely with the husband’s EA to ensure his professional and personal lives are balanced and run smoothly from one to the other.
•Open to both a career assistant or someone looking to grow.

100-125k DOE, plus benefits and a generous holiday bonus based on performance

This is the total dream job for a hungry college graduate with 1-3 years of experience post their degree or a more seasoned Executive Assistant who would be thrilled to have a chance to grow within this Exec’s world. You will get to assist an incredibly accomplished entrepreneur across all his businesses in music and Web3.

This position is based in Sherman Oaks in a home office with a gorgeous view overlooking the city. At first you will be there every day to get to know him and his needs. Once everything is running smoothly, there will be some work from home possible – you must be based locally with a reasonable commute please! You will typically work Monday-Friday, 10am-6pm, though we would love someone who can be flexible as needed for after hours. A huge plus would be someone that can travel to assist for work commitments here and there.

Please be extremely tech savvy and knowledgeable on Macs, Microsoft Office, Slack and a great researcher. Familiarity with Web3 and the eagerness to learn more is essential.

This amazing Entrepreneur runs all his businesses with the theory of freedom and accountability – he doesn’t like to micromanage and wants someone that can learn his world and be a gatekeeper/air traffic controller/strategic thought partner. You will become so integrated that you’ll start to finish his thoughts and know how to delegate. You will be on all the emails and in meetings to manage follow up.

The ideal candidate has at least one position on their resume post college in a fast paced environment managing a busy talent agent, banker, entrepreneur or high level creative executive.

This position offers holidays, vacation, sick days, $30-40 an hour DOE + health insurance.

We are looking for a very special person for this incredible opportunity!