We are looking for an experienced, loyal, discreet, patient and tech savvy Executive Personal Assistant to support this HNW Philanthropist. You will support all of her endeavors from her commitments to the Non Profit Boards she sits on to her large family and several businesses she owns. You will be able to pivot on a moment’s notice and keep her ship running smoothly. This is a very exciting opportunity for an assistant that can manage an ever changing day and is a great self starter. You will work both on PST and CST time zones, so please be able to have a flexible schedule, though for the most part you will mostly needed during business hours. You will be asked at times to go to the house in Malibu, and you will work closely with the Family Foundation’s Director, who has been in her role for 12 years. We are hoping to find a lovely person who can join this extraordinary team long term.

As our client’s Assistant, you will handle the daily organizational and administrative duties for a high level media executive and civically active philanthropist. It is you job to oversee the management of the executive’s schedule, arrange meetings, and perform clerical tasks in a manner that presents them in best possible light in the community and privately.

You will work closely with the Family Office Director.

Roles and Responsibilities:
• Support all personal administrative needs and correspondence
• Oversee household staff and staff schedules
• Manage travel & itinerary coordination and reservations when necessary
• Host and update personal contact database
• Oversee annual board compliance and club memberships forms and dues
• Respond to invitations and register for events
• Read and monitor personal email
• Draft preliminary correspondence on personal behalf
• Answer calls and liaise with relationships competently
• Undertake ad hoc personal errands
• Household purchases / returns
• Assisting with event planning
• Track and fulfill birthday, sympathy, and special occasion gifts

Candidate Requirements:
• Excellent communication skills, both oral and written.
• Excellent interpersonal skills.
• Ability to work within strict deadlines requiring solid project management skills, including both organization and multi-tasking, and the flexibility to accommodate rapid change.
• Ability to organize information quickly and at a high level.
• Structured, methodical and possessing a good attention to detail.
• Significant levels of tact and discretion.
• Ability to remain unflappable and calm under pressure.
• Self-motivator with the ability to learn quickly.
• Bachelor’s degree or higher preferred.
• Legally employable and have prior professional experience in a private residence.

Salary Position, 120k DOE!! plus health insurance and the huge perk to mostly be able to work remotely! You will be based in Los Angeles or Chicago ideally. Must be vaccinated for Covid + boosted, a college graduated, have at least 5+ years as a top tier Assistant and have excellent references.

This is truly a dream job for a career personal assistant! You will get to support one of the legends of our time and make sure her personal and business parts of her life are completely taken care of. You will work with an amazing team to make all the magic happen. Typical celebrity assistant duties will be expected: scheduling, travel, working on set for months, coordinating glam squad, organizing the home life and ensuring the staff have what they need, research, gifting and whatever is needed! In LA, you will have more of a Monday-Friday schedule, with occasional nights and weekends, when you are on set, the hours will be longer and as needed. Please have your Covid vaccines and booster and be ready to roll up your sleeves! Salary is 100-150k, DOE!

Our client needs help with organizing her personal life. She’s a busy lawyer and doesn’t have time to do it herself! Things like mail management, dry cleaning pick ups, running errands, scheduling travel, managing vendors, negotiating cable packages and more. If you can also help her with some basic work projects that you will have direction on, ie. research and organization that is going to really help her! At first you will be in person each time, once you get the hang of things, there will be some chances to work from your own home.

This will be once a week, 8 hours guaranteed. $40-50 an hour, DOE – must be vaccinated for Covid, have your own car you can use for work and excellent references. Ideally, this is for someone with another part time job!

This incredible firm has been lead by our clients for 30+ years. They are a boutique company with big projects – they do architecture, landscape design and interiors. It’s an incredible group of tight knit employees who all bring their unique talents to the table. This company values curiosity, intelligence, hard work, excellent communication skills and the value of true team work. They are proud of the loyalty so many of their employees have shown, employing many for 10, 15, 20+ years!

Please have excellent written and oral communication skills. You are tech savvy and current on all MAC programs, Microsoft Office, Google Suite, Slack, Filemaker – and if you don’t know all of those, can learn quickly. It would be great if you have a college degree, but it’s not a deal breaker as long as you have the skills they need. This is a fast paced environment of intellectuals, and they like to keep the culture of the office upbeat and curious.

You are excited to join a thriving company and live close enough to their West LA office where the commute will be reasonable. You will work with the office manager, and the Firm’s Principals, Monday-Friday in the office. The hours are around 9am-6pm, with flexibility to come earlier or stay late if needed on deadline.

We are looking for a special person who will be excited to learn, grow and commit to the firm – as they want to invest in you as well!

Salary is DOE based on experience and skills you bring to the table, 80-120k on up plus health insurance, and paid time off.

Please be vaccinated, and boosted, for Covid.

Santa Monica with two kids is looking for a nanny and family assistant who can help with errands , light cooking and picking up the kids from school. Looking for someone who is college educated and can help the kids with their algebra homework! 30 hours Monday through Friday guaranteed.

Personal Assistant in Marina Del Rey needed for Lawyer. We are looking for a professional individual who can handle business correspondence and personal errands. Monday through Friday 12pm to 5 pm. $25 per hour.

We are looking for a personal assistant who can handle a beautiful and busy home to a very social couple. Your job will mostly be to the Mrs. who sits on the board of many foundations and charities. There will be heavy scheduling, travel, gift buying, events and many thank you notes to write. We are looking for someone sophisticated and energetic who has worked for a high profile family with recent references. Must love dogs!

Hours are amazing, Monday-Friday usually 9am-5pm though sometimes you will be asked to stay late. You should love what you do and have a smile when you come to work everyday but still have a thick skin as this is a fast paced job. Must have a no job is too big or too small mentality.

The ideal candidate is a college graduate, has 3-5 years of high profile PA experience, is knowledgeable with household management, tech savvy, able to help with social media, an eye for fashion and can multi-task in their sleep.

This position will be 60-70k DOE plus benefits! Ready to hire immediately!

Wonderful businessman needs a righthand to help keep his life in order. This is a dream job for an assistant who enjoys multitasking and working from a home office. Your new boss will count on you to organizing his life, from setting up bill pay systems to keeping his office streamlined, you are in charge! This is a fast paced position and you should be able to prioritize however, you are working in a home office and should be able to keep a calm collected attitude your boss is super busy.

You should be extremely savvy with all MAC products, Microsoft suite including Excel (proficient,) be able to manage the bills and invoices. It would be great if you speak Spanish. The schedule will generally be 9am-5pm however, you will need to be flexible to come early/stay late if it is super busy. If you are looking for a genuine, smart and inspiring boss, please apply! This is a $25-30/hour position, DOE.

NYC: Hollywood A List Actor is looking for a Personal Assistant. This principal will be filing three movies in the coming months, including shooting the films abroad. We are looking for an experienced PA/EA who can act as a true gate keeper and keep this principal on track. We want to find a top level assistant who is a total pro on sets: can run lines, deal with wardrobe and be prepared to put out fires before they start! You will travel internationally with this client, and be responsible for everything from booking travel to hotels to packing and making sure the hotel room is set up to his liking.

Ideal candidate will have a minimum of 6 years recent, full time experience working in a support role. Must have experience working on sets, and have dealt with talent before. Discretion is key – you should be trustworthy, know when to be behind the scenes and when to step in and facilitate tasks and anything else you may need to do. This is an amazing opportunity for a career assistant who has a “no job is too small” attitude!

Position is based in NYC, but for the next six months you should be 100% flexible to travel (not be in NYC.)

Please DO NOT apply if you have not worked with A List talent FULL TIME, have not been on set, or want to be an actor/producer 🙂 This is for a seasoned, career assistant!

Salary DOE, $100k+

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a gatekeeper to serve as the lead Executive Assistant for a High Profile Philanthropist in San Francisco. This is an amazing opportunity to work for someone who is truly making a difference in the World.

You will be responsible for heavy travel planning, calendar management, email and phone correspondence with other High Profile people across the country, sending and receiving FedEx, hiring and firing (and training!) of staff, personal shopping, local errands, managing a small staff, greeting guests on occasional, party planning for events up to 100 people and other research projects assigned by the principal.

You should be a team player, as there is another PA who works out of the home office as well.

We are looking for a career assistant who has a minimum of 10 years experience working in a support role for C Level Executives. Although this position is working out of a home, we consider this client to be the CEO of their own small business as their philanthropic efforts make them extremely busy.

Salary DOE, $110,000.

Please send professional resumes to: sfjobs@thehelpcompany.com