Calling all WME, UTA, CAA, ICM agency assistants! Have you ever dreamed of being groomed by one of the most respected business managers in town? This is a one in a lifetime chance to start as an Executive Assistant on this partner’s team! You will be trained to one day be a business manager for a top tier wealth and business firm representing the most exciting individuals as well as their companies in the Television, Film, Music, Social Media, Production, and Advertising Industries.

You will work directly with the Partner and Chief of Staff in their Beverly Hills office. This position is ready to hire immediately.
 
Responsibilities
– Answering incoming phone calls and directing accordingly
– Managing the Partner’s heavy day-to-day calendar, including scheduling and confirming meetings and calls
– Various project management for clients
– Acting as the liaison between Partner/various team members and the client
– Manage daily task list for the partner and prioritize and escalate time-sensitive matters appropriately
– Follow up on client matters and team tasks with staff account managers/accountants
– Heavy client communication
– Additional Projects and assignments as needed

Required Qualifications
– 3+ years of corporate executive assistant experience in the creative space, ideally a Partner of Senior Executive or Agent’s desk
– Bachelor’s Degree
– Time management and ability to meet deadlines
– Strong attention to detail
– Excellent verbal and written communication skills
– Ability to act as gatekeeper and escalate relevant information to Partner/various staff members as necessary
– Problem-solving and decision making skills
– Professional phone manner

Salary is 50-70k, DOE + Bonus and Health Insurance

We are looking for a great admin to run the life of a busy Creative couple in a gorgeous home in Beverly Hills. You should be fluent in Microsoft Office and excel in fast paced environments. You will be in charge of scheduling, travel, greeting high profile guests, and acting as the main liasion. Ideally, we are looking for an assistant with 2-3+ years of experience supporting a busy HNW or Creative Individual. Starting salary is 60k. Schedule is typically Monday-Friday, 10am-7pm, with some flexibility needed. Health insurance reimbursement after 6 months.

Location: Remote/Bel Air, Los Angeles

Role: Second Assistant needed for high-profile technology CEO to provide world class support, building out a west coast hub for the company and ensuring that CEO has effective onsite support. Second Assistant will report to the Executive Assistant but work closely with the CEO and his reports.

Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills. Each day will bring a different set of experiences; candidates must be able to adapt quickly, know when to push and when to go with the flow.

What You’ll do:
Second Assistant responsibilities, including but not limited to:
● Liaise with the Executive Assistant to ensure both office and personal calendars are aligned
● Responsible for booking personal and home appointments
● Act as a liaison between CEO and onsite staff as required
● Manage onsite staff and vendors
○ Create/manage household calendar
○ Keep track of all household staff hours
○ Keep track of all vendor invoices
○ Process all invoices on behalf of household staff and vendors with business
manager
○ Order supplies on behalf of housekeepers
● Arrange all domestic and international travel
○ Arrange hotel, vehicle and all dining reservations
○ Create all travel itineraries prior to departure and distribute to travelers and
stakeholders
● Assist with personal aircraft maintenance, training, cleaning and coordination with
FBOs
● Manage household maintenance repairs and/or ensure all is working properly
● Create/plan/coordinate all personal events
● Manage gifting for friends and family
● Research projects and personal items for CEO
● Run personal errands as needed
● Ad hoc personal requests

What You’ll have:
● 3+ years of experience in Personal Assistant support
● B.A/B.S degree preferred
● Excellent verbal and written communication skills
● Proven ability to handle confidential information with discretion
● Strong project management, prioritization and organization skills
● Proactive in anticipating, addressing and resolving potential challenges
● Excellent customer service and social skills
● Proficiency with Google suite products

Salary for this role is between 85-100k DOE + full health benefits.

We are looking for Spanish Speaking House Assistant needed for High Profile Woman and her family in Beverly Hills. You are responsible for everything and anything for the House… all renovations, schedules for the vendors, housekeepers, nannies, inventory for the house, parties and supplies, grocery shopping, There is a small second home in Malibu that will occasionally need some attention. We are looking for someone who is used to working on a team . You will be part of a team of 3 assistants. For the most part the job is Monday- Friday 40 hours per week. However if there is an event or party at the house you will be asked to work weekends.
Please be flexible to travel. Salary is OTB with health insurance and vision after 90 days, cell phone reimbursement, two weeks paid vacation, sick days and lunch every day. There is also a small car stipend. Looking for long term candidates. Client prefers a female candidate.

We are looking for an experienced Personal Assistant who can work part time, Monday/Wednesday/Friday, 8 hours a day, 24 hours a week guaranteed. Please have a heart! The husband has some health issues going on and needs help with insurance claims, doctor’s appointments, scheduling, errands and getting meals ordered. The wife needs help arranging petty cash, paying the housekeeping, going to the bank, FedEx, running errands, just being a helpful person and someone patient who can go over how to use her iphone with her.

This couple is vibrant and fun! They are 80 years old going on 45. The Husband still works as a restaurant critic and is a huge wine lover – anyone who is a foodie will have fun here. Their adult daughter comes over often with the grandchildren and her dog – it’s a fun family environment.

We would love someone who lives on the westside of LA, is looking for a long term commitment, is fully VACCINATED for Covid and committed to safe mask wearing, etc.

Must have excellent references, a wonderful warm, honorable personality and someone interested in having an intellectual conversation. You are treated like family, we are looking for special person to join the group!

This part time position will be on payroll, hourly DOE.

Busy Entrepreneur needs you to keep his life running smoothly! This is a new hire, his first time having an assistant – so you will get to create organizational systems and more. You must be extremely tech savvy, vaccinated for Covid, free to commit 40 hours a week for at least a few years and have a service attitude.

Our client needs an executive personal assistant who can help with tasks such as scheduling appointments (with bankers, doctors, etc), keeping track of bills to pay, amongst other household tasks. The Assistant will also need to be able to coordinate logistics for hosting parties and dinners at home and handling bookings for restaurants and travel. Assistant needs to be an excellent researcher – as he/she/they will be asked to look up local specialty stores, medical specialists and/or specialty items.

Along with domestic tasks, personal assistant needs to aid with corporate tasks for an independent game studio such as drafting and sending emails, maintaining schedules and organizing home office. They will also need to organize digital files (proficiency with Notion is recommend). You will also be planning extensive travel for your boss as he’s young and enjoying being a jet setter!

They must be highly organized, a multitasker, with at least 3+ years experience as a EA/PA. They will work remote with a few days out of the home office.

$35 an hour, 40 hours a week, and paid time off! Mostly REMOTE, you can WORK FROM HOME, and it will be about one day a week in person at most.

The Co-Founder of this amazing organization is looking for a wonderful Executive Assistant to run her world. Ideally, you have 3-5+ years of experience managing a busy executive. The focus of this position is to support the Co-Founder so she can spend her time running the business.

The primary responsibility of the assistant is to provide a wide range of direct support. This person will act as the right hand and will be a trusted partner in maximizing your boss’ time. Managing an active calendar; composing and preparing correspondence; prepare gifts; arranging travel plans; itineraries, and agendas; and maintaining confidentiality and discretion throughout. The ideal candidate is kind, compassionate, thoughtful, organized, and proactive. Past experience working with charities is preferred.

You will be supporting a busy Entrepreneur who is also a proud Mom and Wife – so there will be some Personal Assistant work needed, you are the type of right hand who loves variety in their work and are excited to keep you Exec’s full life organized.

The schedule is typically, 9am-5pm M-F; must be available to work occasionally on evenings, weekends and holidays. Please be fluent with Microsoft Office (Word, Excel), iCAL, all Apple products and generally, very tech savvy. This position will be based in their SM offices, you must be fully vaccinated + boosted for Covid and able to work in their office daily.

$40/hour DOE + benefits.

This is an incredible opportunity to be apart of a wonderful company and work for a really amazing boss!

We are looking for an experienced, loyal, discreet, patient and tech savvy Executive Personal Assistant to support this HNW Philanthropist. You will support all of her endeavors from her commitments to the Non Profit Boards she sits on to her large family and several businesses she owns. You will be able to pivot on a moment’s notice and keep her ship running smoothly. This is a very exciting opportunity for an assistant that can manage an ever changing day and is a great self starter. You will work both on PST and CST time zones, so please be able to have a flexible schedule, though for the most part you will mostly needed during business hours. You will be asked at times to go to the house in Malibu, and you will work closely with the Family Foundation’s Director, who has been in her role for 12 years. We are hoping to find a lovely person who can join this extraordinary team long term.

As our client’s Assistant, you will handle the daily organizational and administrative duties for a high level media executive and civically active philanthropist. It is you job to oversee the management of the executive’s schedule, arrange meetings, and perform clerical tasks in a manner that presents them in best possible light in the community and privately.

You will work closely with the Family Office Director.

Roles and Responsibilities:
• Support all personal administrative needs and correspondence
• Oversee household staff and staff schedules
• Manage travel & itinerary coordination and reservations when necessary
• Host and update personal contact database
• Oversee annual board compliance and club memberships forms and dues
• Respond to invitations and register for events
• Read and monitor personal email
• Draft preliminary correspondence on personal behalf
• Answer calls and liaise with relationships competently
• Undertake ad hoc personal errands
• Household purchases / returns
• Assisting with event planning
• Track and fulfill birthday, sympathy, and special occasion gifts

Candidate Requirements:
• Excellent communication skills, both oral and written.
• Excellent interpersonal skills.
• Ability to work within strict deadlines requiring solid project management skills, including both organization and multi-tasking, and the flexibility to accommodate rapid change.
• Ability to organize information quickly and at a high level.
• Structured, methodical and possessing a good attention to detail.
• Significant levels of tact and discretion.
• Ability to remain unflappable and calm under pressure.
• Self-motivator with the ability to learn quickly.
• Bachelor’s degree or higher preferred.
• Legally employable and have prior professional experience in a private residence.

Salary Position, 120k DOE!! plus health insurance and the huge perk to mostly be able to work remotely! You will be based in Los Angeles or Chicago ideally. Must be vaccinated for Covid + boosted, a college graduated, have at least 5+ years as a top tier Assistant and have excellent references.

This is truly a dream job for a career personal assistant! You will get to support one of the legends of our time and make sure her personal and business parts of her life are completely taken care of. You will work with an amazing team to make all the magic happen. Typical celebrity assistant duties will be expected: scheduling, travel, working on set for months, coordinating glam squad, organizing the home life and ensuring the staff have what they need, research, gifting and whatever is needed! In LA, you will have more of a Monday-Friday schedule, with occasional nights and weekends, when you are on set, the hours will be longer and as needed. Please have your Covid vaccines and booster and be ready to roll up your sleeves! Salary is 100-150k, DOE!

Our client needs help with organizing her personal life. She’s a busy lawyer and doesn’t have time to do it herself! Things like mail management, dry cleaning pick ups, running errands, scheduling travel, managing vendors, negotiating cable packages and more. If you can also help her with some basic work projects that you will have direction on, ie. research and organization that is going to really help her! At first you will be in person each time, once you get the hang of things, there will be some chances to work from your own home.

This will be once a week, 8 hours guaranteed. $40-50 an hour, DOE – must be vaccinated for Covid, have your own car you can use for work and excellent references. Ideally, this is for someone with another part time job!