One day a week Personal/Family Assistant needed in Soho. Parents are looking for an upbeat person to help with: scheduling, calendars, dealing with vendors, running simple household errands and taking their tiny dog to the vet. Ideal day would be Monday or Friday, but we are flexible for the perfect person! Please have a minimum of 3 years full time recent experience working as a Personal Assistant in a busy home. Major bonus if you have worked as a nanny, so you are comfortable wtih kids running around! Salary DOE, $25-$40/hr.

Please send resumes to: nycjobs@thehelpcompany.com

Looking to hire immediately!

High Profile and VERY busy west side family needs a reliable, organized, detail oriented and fun family assistant based in Santa Monica. You will be doing anything from planning a intimate dinner party, gift buying, planning travel, lots of scheduling and liaising between the family business manager. You should be a self-starter, MAC proficient, and have a fun and easygoing attitude. Must be VERY computer savvy! Please be completely comfortable with excel spreadsheets and up to speed on all Apple products. Mom has a very busy work schedule. Kids go to a private school with a very confusing web site. Calendar is uploaded online daily. All 3 kids have different schedules daily. You will be responsible for all of their schedules and keeping the nannies on schedule since everyone besides YOU will be computer illiterate. There is a heavy childcare aspect to this position. Pickups Monday through Friday for all three kids (17, 15 and 12 years old) and lots of family errands. In addition you will be responsible for all the party planning with the Mrs. and doing extensive gift buying etc. This is a full time position. Family pays per hour on the books plus health insurance (including dental) after 3 months… Schedule is Monday – Friday, a very occasional Saturday. The client does split days often with some remote errands, calendaring, travel, online ordering in the morning and then afternoons with the principal / mom at the home in the afternoon usually. The most important time you are needed is afternoons to evenings from 2 p.m. -7 p.m. The mornings you can schedule vendors or errands as needed and make your own schedule. We would like someone who has no ambitions to work in entertainment . Family wants someone long term and able to commit to 5 years. West side preferred. Home is in Santa Monica.

ADMIN ASSISTANT NEEDED FOR FINANCE CEO IN THE PRESIDIO (SF)! $75k! Perfect for a college graduate 3-5 years out of school!

We are looking for a strong admin assistant to join a team of assistants for a CEO in the Presidio. This is an INCREDIBLE opportunity to work for one of the City’s most reputable companies. We are looking for a recent college graduate who is extremely organized and can manage a BUSY CEO’s ever changing calendar. You will also be responsible for booking his travel (JetSuitex/Chartered Flights depending on destination.)

College degree is required. Must have a minimum of 2 years recent, full time experience supporting a busy C Level Executive in the city. Must know Google Cal, Microsoft Suite, DropBox, and all Apple products.

This is a true administrative position. If you want to build a solid foundation to your career, this is the perfect opportunity.

Salary DOE, $75k plus full medical benefits and many other office perks of working at a successful company!

Schedule is M-F, 9a-6p, with on call hours when the principle is traveling.

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a versatile, energetic, and proactive Personal Assistant to support the firm’s President. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Personal Assistant will join a team of four that includes an Executive Assistant, Travel Assistant and Estate Manager.

SKILLS AND RESPONSIBILITIES
• Being available 24/7 by cell phone and email
• Continuously available for frequent, extensive, and last-minute travel with the President
• Organizing, stocking, and managing the President’s personal items
• Handling medical logistics
• Tracking and managing the President’s personal calendar
• Packing, unpacking, and acting as a valet for the President when he is traveling
• Proactively anticipating the President’s needs and expectations
• Demonstrating composure and flexibility among competing priorities
• Possessing an ability to maintain the highest standard of confidentiality
• Exercising a strong work ethic: “No task is too big or too small”

COMPENSATION
This is a full-time position with a competitive compensation package, including comprehensive health, dental and vision care, 401(k) matching, cell phone service, and other potential benefits.

We are looking for a super organized personal assistant who can manage 20-30 hours per week for this working Mom. We would also love to see that you can have a rapport with the teenage sons who are in and out of the house.

Mom needs help with a lot of scheduling, filling, travel itineraries, vendor management and more. The family has two teenagers in academically challenging schools and Mom works, (and is divorced) so it is busy! Ideally, you would also be willing to spend about 30 minutes daily remotely giving a schedule update.

We are hoping you have 3-5 years of professional Personal Assistant experience. They get along with well educated, culturally relevant and hip, interesting people.

$35-40/hour, DOE

We are looking for an organized and dedicated EA/PA to work out of a home in Pac Heights. The main duties of this position are to manage a CEO’s calendar (personal and business), as well as help in any other ways necessary to keep her life running smoothly. This could be running local errands, helping with personal shopping, planning parties (both large and small, for the principal as well as her kids and/or family.)

This client values loyalty above all else. We want to find an honest assistant, who will appreciate this opportunity and work hard! This is a fully staffed home, so you should be a team player. The family has nannies and housekeepers and a chef – you will not be responsible for managing them, but should “play nice in the sandbox”!

Must have a minimum of 6 years full time recent experience working in a support role for a C Level executive. College degree required. Local SF candidates only.

Schedule is M-F, 9-6p, with flexibility to stay later if there is an event at the home. Some weekends required, but very rarely. The client will text and email after hours, but you can respond remotely!

Salary DOE, $120k plus benefits and PTO.

Looking to hire ASAP!

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a lovely, flexible and hard working Personal Assistant to join our client’s team. You will be based in West LA and travel to NYC for business frequently. Please have a service attitude and at least 3-5+ years of experience. Schedule is Tuesday-Saturday from about 10am-6:30pm, though some days start earlier or later and end later. This is an incredible opportunity for an assistant who loves to multi-task, work hard, learn and
be of service.

Salary is 75k DOE plus overtime, excellent health insurance and other benefits!

Essential Duties:
• Must be able to travel (70%)
• Planning Events
◦ Event Décor (flowers, tableware etc.)
◦ Scheduling vendors
◦ Set up and break down
◦ Scheduling event timelines
• RSVP’ing to and making arrangements for various events
• Making reservations for hotel and travel
• Pack and unpack the Principal’s luggage
• Ordering meals for the family home and plane
• Some knowledge in production/Broadway
• Purchasing tickets for events and shows
• Shopping and making personal purchases for the Principal
• Keeping the Principal’s Calendar up to date and accurate per her instruction
• Updating contact information for the Principal
• Setting up and maintaining automated e-mails and reminders
• Maintaining and organizing emails, notes and all documentation trail for immediate recall
• Labeling and filing electronic copies of family photographs and videos
• Writing letters, thank you notes, sentiments, etc.
 
Knowledge, Skills And Abilities: 
·         Above average research skills
·         Excellent communication skills
• Superior listening skills
• Above average oral/written skills and grammar
·         Self-motivated and self-reliant work ethic
·         Must have the ability to multi-task in a fast-paced and deadline-driven environment
·         Exemplary time management skills
·         Able to follow specific directions as given by the principal
·         Excellent memory recall
·         Detail-oriented and organized
·         Follows trends in the fashion, electronic, toy, housewares industries
·         Imaginative, inspired and innovative
·         Able to maintain highly confidential information
 
Education / Experience: 
• College degree and/or equivalent business experience
• Experience in event planning
• Previous experience working as an Executive Assistant
• At least 5 years in a position of high touch service
 

Impressive Entrepreneur is in need of an experienced PA/HM to be her right hand! You will be in charge of everything to do with her personal and home life in addition to providing some support for her business endeavors. Ideally you are based on the EASTSIDE as that is her home base.

Duties include everything from home management to personal assistance and more. Most days will have a hybrid feel to them, so we would love someone with a flexible mind set. There is a great team of vendors to help support you as you navigate your the daily needs of your boss. This client is hands down incredible to work for, and you will enjoy the variety of duties as well as her amazing energy.

Salary is DOE + health insurance, paid vacation, paid sick days and paid holidays. This is a Monday-Friday position, you will work out of the house in SilverLake and be available for emails/texts after hours though the requests are very manageable and your time is very respected.

We are looking for a Family Assistant who can help a mom East side with her two kids ages 2 and 4 years old , her Australian shepherd, her home, her errands, her schedule, and other miscellaneous projects around the house. Family is looking for someone Tuesdays, Fridays and Saturdays 8- 6 p.m. and could potentially use another 10 hours another two days. ( split into two 5 hour days). Family pays on the books and mom will guarantee hours. If you want 30 hours, she will give 30 hours and if you want 40 hours, she can give 40! Mom is looking for an all in team player who is organized and who is a self starter! Please reach out if you are interested!

Position Summary:
Selected candidate will support two principals as an executive and personal assistant. The role reports directly to the two principals.

This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, professionally and personally. The candidate’s qualities should include discretion, an orientation to detail and the highest of standards, organizational skills, forward thinking capabilities, the capacity to anticipate and act independently, a can-do spirit, negotiating prowess and an ability to adapt across a diverse set of professional and personal areas in a fast-paced manner.

Specific areas of responsibility include:
• Point Person for one Principal and back-up for second Principal
• Schedule and calendar management
• Prep for all meetings and events
• Handling of correspondence
• Oversight of all home(s); maintenance scheduling; various home projects
• Support family needs, personal and business.
• Coordinate philanthropic and political engagements
• Manage, oversee and provide support for all travel, including aircraft needs.
• General office and administrative duties
• Gift management & events
• Oversight of some financial matters, including being point person with outside providers
• Supporting PR and communications needs
• Coordination with outside consultants and providers as well as other executives inside
and outside of the organization

Background Requirements:
The ideal candidate should have a BA/BS degree and must be a confident communicator with a high degree of maturity, discretion and presence. Candidate must have at least 5+ years of experience with a strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Familiarity with Apple is also important and a comfort around technology.

Personal Characteristics:
Selected candidate needs to be extremely professional, detail oriented and able to work collaboratively with little or no supervision. Must be extremely organized and able to respond expeditiously to diverse assignments and take responsibility for projects (with enthusiasm) from beginning to end. Able to work quickly without sacrificing quality. Unflappable loyalty, strong sense of commitment and kindness, and able to manage highly sensitive/confidential information with total unwavering discretion.