The Principal seeks an experienced, dedicated, and highly-discreet Executive Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

As the candidate will be in a fast-paced environment, it is important that the she/he maintains focus and manages many tasks within the framework of a multidisciplinary setting. The candidate should be at once confident and forthright while maintaining the understanding that his/her role is to work collaboratively to support and facilitate the business and personal aspects of the Principal’s life. Please have a very flexible schedule and thick skin to manage an ever changing lifestyle.

Candidates should be highly educated, polished, and have excellent interpersonal/ communication skills. Candidates should be service-oriented and understand gracious hospitality.

An ideal candidate will embody a passion for subjects of interest to the Principal, such as innovation in arts & design, travel & culture, education, climate change, sustainability, and international affairs.

Candidates should feel at ease around dogs, pets, and young children.

Property Management:
• Coordinate Household Staff Schedule based on the Principal’s calendar and required coverage.
• Coordinate with team to source of products/inventory, assign errands, and ensure proper upkeep of furnishings and wardrobes.

Travel:
• Plan and manage intricate travel arrangements, sometimes to remote locations, including last-minute international itinerary changes involving guests and pets to ensure compliance throughout.
• Supervise and execute all logistics including commercial air, ground, and sea transportation both in planning stages and on-the-ground.
• Coordinate travel paperwork for Principal’s pets.
• When accompanying Principal, interface with local staff or vendors while still maintaining contact with NY team on all operations.

Human Component:
• Be supportive, loyal, trustworthy, discreet, understanding
• Be engaging and informed, especially during travel periods
• Learn how the Principal thinks or prefers in order to properly support

Administrative:
• Coordinate overall schedule (meetings, travel, family needs, medical or personal care, etc.)
• Draft correspondence for signature and for direct reply.
• Manage information flow – mail, email, telephone calls, deliverables – and stay current on shifting priorities to ensure maximum response and/or productivity.
• Have fluency with the Microsoft Office suite of programs in an Apple-based computing environment.
• Oversee Principal’s medical needs including appointments and general care.

Skills and Qualifications:

– Extremely organized and possess the ability to manage many diverse projects concurrently, and often with changing priorities; ability to roll-up sleeves or delegate to ensure Principal’s needs are consistently being met.
– Strong thinker and excellent planner. The candidate should be resourceful and excellent with problem solving and creating solutions.
– Calm demeanor, flexibility, self-starter, resourceful, diplomatic, intuitive when working both independently and in a team environment.
– Affability, approachability, discretion, and well developed ‘people skills’ are essential.

Education Requirements:
Four-year college degree is required.

Location/Travel:

The candidate must possess a valid driver’s license and passport, and must be free and available to travel domestically and internationally for periods up to several weeks at a time, as needed.

Schedule: Monday- Friday, 10am-7pm (will fluctuate as needed)

Non-smoking environment.

100-120K SALARY DOE + Full Health Insurance coverage

Production Company seeks an experienced EXECUTIVE ASSISTANT to support Award-Winning Film and Television Producer. This position is ideal for a career-level executive assistant seeking a long-term opportunity. Candidates MUST have at least 5 years prior entertainment experience supporting top level creatives. Reliability, flexibility, efficiency, and forward-thinking capability are key attributes for success in this role.
This key team leader is responsible for creating and ensuring a friendly and professional atmosphere in the company. This person must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills.

Only qualified candidates need apply.
The executive assistant will perform all administrative & personal tasks on behalf of the executive, including but not limited to: extensive scheduling, rolling calls, travel coordination and office management. Office located Westside of Los Angeles.

REQUIREMENTS:
• 5 – 10 years’ experience supporting top level creatives or C-Suite level execs within the entertainment industry
• Strong organizational and superior oral and written communication skills
• Highly organized and efficient; able to manage multiple projects/tasks simultaneously
• Make appropriate, informed decisions regarding priorities and available time.
• Act as a conduit between the Producer’s Office and Outside Talent.
• Create, update, and proactively maintain inward-facing production documents
• Strong computer skills including all Mac applications
• Anticipates issues before they occur and plans option-based contingencies
• Knows when/how to be assertive to get things done
• Quick to respond to requests and is completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile professional with a high standard of integrity
• Flexible; able to provide extended availability, including evenings, weekends and holidays.
• Flexibility to travel to film and television set production locations.
• Anticipate and prioritize workflows for the Producer’s various creative roles.
• Assist in all aspects of preparation for meetings (identifying attendee avails, securing conference rooms, arranging technical support, catering, etc.).
• Book and prepare complex travel itineraries (Flight, lodging, transportation, meeting agendas, etc) for local, domestic, and international travel in a timely, efficient manner.

We offer competitive pay and benefits including medical, dental, vision coverage and 401K.

Westside entertainment family seeks EA/PA + Chief of Staff in the Pacific Palisades.

The ideal candidate is detail-oriented, consistent, structured, and organized when taking on complex tasks and situations. Strong communication and interpersonal skills are essential as this person will manage executive relationships and do so with tact and precision. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. This position is based in a home office. Must love family environments: children, pets, it’s a team player kind of job!

Key Duties:
• Prioritize, coordinate, maintain, and manage jam-packed and ever-changing calendars with sharp detail
• Execute day-to-day administrative tasks, including organizing documents, arranging deliveries/returns, and updating contacts
• Gatekeeper of time – manage requests based on the appropriate priority level while maintaining an excellent service experience
• Role will serve as liaison between an entertainment industry principal and her publicists, agents, managers, social media team, glam team, spouse’s assistants, and business managers.
• Prepare correspondence, reports, presentations, and meeting agendas as needed
• Thoroughly prepared for all meetings, media interviews, conference panels, podcasts, etc., by gathering relevant materials, background, and supporting information
• Monitor household spending, handle insurance, and be in charge of all personal and business gifting.
• Coordinate international and domestic travel logistics, including flight itineraries, hotel rates, reservations, and car services
• The family has multiple homes so the assistant will be responsible for collaborating with and overseeing the local house managers at each property, including scheduling and sourcing vendors and staff.
• Be on-call and available for business and personal needs
• Additional ad hoc tasks as assigned
• Open to travel and possibility of spending 2 months in New York.

Requirements:
• Bachelor’s Degree required
• 3+ years of experience in an Executive Assistant position supporting C-Suite executives
• Ability to prioritize effectively in a fast-paced environment and stay calm under pressure
• Detail and solution oriented, with an eye for quality
• Proactive and highly organized with strong follow up skills
• Excellent written and verbal communication skills
• Proficient in G Suite and Apple products
• Experience in Fashion/Beauty/Lifestyle industry a plus
• Attitude that no task is too big or too small.
• Fully Vaccinated for Covid

Hourly + OT, $30-35 an hour DOE, health insurance, paid vacation, paid sick days and paid holidays.

This kind human is looking for an experienced Personal Assistant, with Executive Assistant skills as well, to join his professional family. You will be working with a close knit team who loves what they do.

Seeking an assistant with at least 5+ years of High Profile Personal Assistant experience. This is a hybrid role – your day might vary from managing a busy schedule to coordinating travel or being on set, you might also take the dog to the vet or be coordinating with the kids school. A little bit of everything goes here and we are looking for someone with a flexible mindset who is excited to make this busy life run smoothly!

You will work across various locations, your own home office, your boss’ home, on set, and from your car when running errands. Please be able, and excited to travel for extended periods of time. Have your passport ready!

Please be tech savvy and able to organize Google Docs, trouble shoot if something isn’t syncing, coordinate calendars across various time zones, research and find hard to access gifts, multi city travel itineraries, and really anything that needs to get done. College graduates are important here as well, we would love someone intellectual who enjoys discussing a great book they just read or synthesizing what is happening in the world and stays current with the news.

We need a fantastic communicator who is just as effective in the spoken and written word. As you will be working partially remote, it is essential that your clear communication can represent your boss in a lovely and succinct way.

Finally, your new boss prioritizes giving back, and we are looking for a like minded PA who is passionate about philanthropy and enjoys being a PA because you truly care about taking care of people. You also love dogs and children and are Fully Vaccinated for Covid – this is a must!

Salary is DOE!

Seeking Personal Assistant for the President/Producer of a high level, very busy, boutique production company. Candidates need to be self-motivated, very organized, task focused and also creative. Previous experience as a personal assistant is a must. Previous production experience a plus but not a deal breaker. Job requires the oversight and management of many personal tasks and responsibilities related to personal household management such as grocery shopping, managing dinners, running errands, home construction project management, occasionally driving kids, handling vet appointments for the family dogs, personal schedule, personal travel, family related items, etc. In addition, there will also be general office/project related tasks and responsibilities, such as scheduling meetings, managing calls, interfacing with various production teams, etc.

You are an organized go getter and love making your Producer’s life run smoothly. Please be able to work Monday-Friday in the office, and run errands, manage projects at the house as needed. You are a calendar wiz, and are very tech savvy, and enjoy learning new programs! We are looking for someone who truly enjoys this work, and would be so excited to find a long term match. The current assistant is leaving after 12 years, the employer has an amazing history of long term work relationships.

Clients are being extremely cautious during Covid times and are looking for someone living a similarly cautious lifestyle. Must be fully vaccinated + booster for Covid to be considered. Pleas also love dogs.

Salary is DOE plus amazing benefits: medical, dental, vision insurance + 401k!

We have been hired by the most exciting interior designer in the country to find his right hand. Following is the job description:

The Executive Assistant to the President provides specialized executive support to relieve him of complex details and advanced managerial duties as well as ad hoc projects. The Executive Assistant will manage all scheduling requirements and coordinate meetings, phone calls, travel and any other activities as needed. Work is generally confidential in nature and requires a very high level of customer service to our clients.

Duties·
Schedule meetings, make travel arrangements and organize daily calendar.
· Coordinate high level and high volume travel plans.
· Act as point of contact between CEO and employees and clients. Compile information, assist in report and identify gaps and emergent problems.
· Track calendar, updates and communication history to provide current status on projects.
· Meet tight deadlines and anticipate the future needs of the CEO based upon phone calls, request, emails, and forethought etc.
· Field calls, coordinate and manage public relations initiatives.
· Manage and produce personal and business events including book signings, parties and showings to raise brand awareness and profile.
· Provide phone and communications support, including scheduling and updates.
· Organize and maintain knowledge base including contacts, contracts, mail, email and periodicals.
· Maintain CEO’s belongings in a neat and orderly manner.
· Import, organize and maintain digital photo files and imports.
· Other duties and responsibilities as assigned.

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

Analytical/Design – Collects and researches data; Uses intuition and experience to complement data. Demonstrates attention to detail.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication/Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs.

Quality Management/Organizational Support – Demonstrates accuracy and thoroughness. Follows policies and procedures; Completes administrative tasks correctly, on time and with a high level of detail.

Adaptability/Dependability – Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.

Attendance/Punctuality – Is consistently at work and on time.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions, Understands

Quality/Quantity – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Works quickly.

Education/Experience:
Bachelor’s degree (B. A.) from four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.

Language Ability:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office and Internet software.

We are looking for a lovely, creative social media expert and content creator! Do you already have a few clients and looking to build your roster?

This fast growing and already successful start up needs your help! They are looking for someone who can come and work out of the home office in Brentwood, about 15-20 hours a week. You will manage daily posts on all social channels including Instagram, and create/distribute email campaigns for new product drops, sales etc. You will know how to use Adobe and some Graphic Design.

Please have your Covid vaccines and booster and let us know why you’re the right person for the role!

Dream Job Alert!! The COOLEST couple is looking for an amazingly organized, smart and happy Personal Assistant to keep their lives and homes running smoothly. They split their time between LA & SF. You will be based in LA, and get to travel up to SF about once a month to get that home set up. While in LA, you will manage vendors, do personal shopping, meet with vendors, run errands, handle returns, set up vet appointments, drop off packages, drop off cars to be serviced, and more. We are looking for an assistant who loves to be busy and be of service. There is some house management, so someone who is interested in the PA & HM side of things will be the right fit here. You will work in the LA homes with a part time housekeeper and part time chef when you’re in the home. This couple values their privacy, so there will be days that you can work from home. Other days you might help with a dinner party on site and work later hours or need to travel to the other properties.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! (they have a pug,) is tech savvy and is excited to make their new employer’s lives easier and grow with them long term. The employers like to be involved and are more hands on, but do not want to micromanage, they want to work with you.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early to meet a vendor when needed, stay late for a dinner party and travel to SF and even NYC when needed about once a month to check on properties and set them up prior to the Principals’ arrival.

This position is full time, and you will be eligible for overtime when you work it. Other paid benefits including sick days, vacation and holidays are offered.

Truly amazing chance to work with a GREAT couple! They are young, respectful, and growing their lives and hoping you will join them for an amazing ride!

We are looking for a happy, positive and experienced candidate that thrives in a fast paced, and dynamic environment. This role is a mixture of hands-on house/personal assistant support and administrative support. The ideal candidate has a strong aptitude for problem solving, a passion for personalized support, and is energized by detail oriented execution. They excel at multitasking and have the ability to prioritize tasks accordingly. The candidate should also be able to troubleshoot issues effectively and provide creative solutions in a timely manner. While there is a direct supervisor available for guidance and support, the overall supervision style is hands-off.
Duties Include: 
• Routine house management like checking physical mail, maintaining/creating organization systems, checking inventory and restocking personal and household products,maintaining consistency of house management standards, procedures, and services.
• Managing and coordinating a personal calendar for 2 principals and the household operations like health appointments, restaurant reservations, personal meetings, pet care and household-related appointments
• Maintaining physical and cloud databases for Principals’ personal and household operations from vital documents and personal contacts to essential travel information and vendor contacts
• Booking and coordinating point-to-point travel and creating travel itineraries for principals
• Running personal errands such as dry cleaning, routine prescription refills and pick ups, processing and tracking returns, taking the dogs to the vet, and preparing principals for travel.
• Supporting the Supervisor with special project tasks like assisting in research related to vendors, contractors, services, or products for special projects like event planning and gift purchases.
• Performing other duties as assigned or required; responsibilities will vary with Principals’ needs.

This role is currently hybrid. The candidate will be primarily onsite at the principals’ home or working from the candidate’s own home. The principals’ also work from home and the candidate will need to be sensitive to this.  This position reports to the Chief of Staff and the Principals.  
 
This is a full time position, operating Monday through Friday.  The hours held are generally 9am-5:30pm, with an hour for lunch, but flexibility on start/end times is required, in addition to the ability to work overtime on an evening or a weekend when it is needed. 

 
Requirements:
• Must have dependable car, valid driver’s license, and car insurance
• Strong computer and tech skills with the ability to use G suite and other programs necessary to carry out job functions, including workflow management programs, cloud databases, employee time clock, and smart home systems. 
• Excellent written and verbal communication skills
• Must handle all tasks, information, and activities with the utmost discretion, integrity, and confidentiality
• Must like dogs
• High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
• Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Relationship-oriented – extremely people focused with the ability to develop effective working relationships 
• Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
• Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback, adjusts to different working styles 
• Team player – proactively seeks opportunities to help others, will go above and beyond to get the job done. 
• Strong intellectual curiosity and problem solver – a creative thinker, interested in the big picture 
• Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Please reach out if you are interested and have minimum 3-5 years in a private home as a Personal Assistant.
This position provides health, sick days, paid vacations, and paid holidays. Principals will pay on the books.

We are searching for the most organized assistant with a great sense of humor who has a knack for keeping a busy home running smoothly. You should have an eye for detail and great taste. One day you might be working with the interior designer to pick out new furniture and that same afternoon be coordinating extensive travel for a family vacation while also researching the best new co-op for organic produce.

This is a warm home and we are looking for a wonderful assistant who takes pride in keeping a house a home. Her organizational skills are not great, so if you can organize a closet a pantry, a diary, and put systems in to play – then please let us know! Confidentiality and discretion are essential in addition to being tech savvy. If the Apple TV is not working, you are the one that trouble shoots before calling the IT vendor to come and fix things.

The ideal candidate will have at least 3 years of experience as an assistant working for a high profile professional, a college degree and excellent administrative skills. Your writing must be top notch as you will be writing correspondence on behalf of your boss often – as well as wonderful thank you notes!

The schedule will usually be Monday-Friday from 9am-6pm with some flexibility.   Salary is somewhere around 60-80 thousand per year. We are looking for applicants that live in West LA and have a college education.