We are looking for a Personal Assistant who is flexible and experienced with at least 3-5 years working with a High Profile entertainment person. You will be mostly a personal assistant to the family and duties will include errands for the home and office, scheduling for the principal, her husband, their 3 small kids as well as travel, and itineraries. Your schedule will mostly be Monday- Friday 40 hours a week, sometimes in the principal’s home based in Beverly Hills and sometimes in the principal’s production office based East side. You will be expected to answer the phone on the weekends and to travel with the family to set up everyone (including packing them up) and make sure everyone has what they need. You will be paid on the books in a salary that DOE with two weeks paid insurance, sick days etc. Please only reach out if you have 3-5 RECENT years supporting someone high profile. Thank you!

We are looking for a wonderful Assistant who has experience doing both Executive and Personal support. Our client loves her dog and is looking for someone who is just as obsessed with dogs as she is. Our client has a few businesses and needs help staying organized and keeping her home happy and zen like. The ideal candidate has an SUV or Truck that can hold furniture and large items that need to be taken across the city. We are also looking for someone college educated, able to lift 20-30 pounds plus at a time, amazing organizational skills, tech savvy and a great attitude. This is an ENTRY LEVEL position and the best candidate will be flexible, upbeat, have strong boundaries and be there with a smile to get the job done.

Monday-Friday, $25 an hour. Will guarantee 40 hours per week, though the schedule might be different on some days. No health insurance.

Amazing business partners are looking for a go getter who wants to learn and grow! Ideally you have at least a year of experience managing a busy desk at a top tier talent agency, management company or record label.Duties will consist of running errands, handling household maintenance, scheduling, patching in calls/taking notes, admin help, researching new talent and more.

Details:
– Please be genuinely interested in the space of Alternative R&B/Pop music.
– He/She/They will sit across label + mgmt company, in addition to their portfolio companies and their music wellness initiative
– $40,000 starting salary, DOE
– Health insurance
– 8% yearly raise
– Company performance based bonus structure
– Committed to the role for at least 2 years. They always promote from within so ideally they identify whatever vertical you are most passionate about and build towards that goal.
– Please have a college degree, at least one year of relevant experience, a car you are able to drive to and from work and run errands with, a tech savvy mindset and the desire to keep your bosses organized!

This full time position will be mostly remote for now, if you are able to help run errands that will be the extent of the in person time. Schedule is mostly Monday-Friday. Once Covid has gotten under control, this will turn into a hybrid role. Some office time in the studio in Studio City with an adorable French Bulldog, and as well remote work or time spent running errands.

This is an incredible opportunity to learn, grow and be challenged! These bosses love to mentor their assistants and are looking for a communicative, hard working, passionate and experienced assistant to join their team. Please send resumes to: lajobs@thehelpcompany.com

One of our favorite families is looking for a compassionate, open minded, organized and truly caring person to join their family. Mom and Dad both work from home and need a great Jane of All Trades/Extra Parent/Family & Personal Assistant who can keep their 8 and 13 year old daughters and home organized. Please also love dogs, they have 3 adopted terriers who are beloved family members!

This is a DREAM Family, they are super respectful and are really fun to work with. We are looking for a special person who will be excited to join them! We are also hoping to find someone close by in their Eastside neighborhood.

You will be in charge of childcare for older school aged daughters, encouraging the girls to be self sufficient (they know to take their dishes to the sink after a meal,) folding the parent’s laundry (no under garments, just clothing, keeping the house tidy and organized. We are looking for a self starter who will be excited to make organizational systems in the house and maintain them. We would love someone who is comfortable reminding the girls to do homework, but no tutoring is needed.

Our ideal candidate has street smarts, common sense, good problem solver, intuitive and a high EQ. We are also looking for a LGBTQ+ ally, someone who gets it and embraces people of all backgrounds and beliefs. Someone with a big, accepting heart please! Huge plus if you love to cook! We also need someone tech savvy and great with creating systems. Someone who loves making the Google Drive organized, updating the household manual, making inventory lists and someone who thrives in doing whatever it takes to truly take care of the family as if they were your own!

The schedule will be Monday-Friday, 10am-6pm. The family does go on vacation a few times a year. They are looking for their new hire to dog/house sit when they are gone and will pay extra for this. This is usually a week or so at a time.

The family is offering $30-40 an hour on PAYROLL, as well as 10 days of paid vacation yearly, sick days and paid holidays.

We would love someone who is open to eventually traveling if need be for a work trip for the parents, but this is not a deal breaker.

This family practices mask wearing and social distancing guidelines, they would like you to do the same. When you are eligible, they would like you to get the Covid vaccine, as they are planning on getting vaccinated.

Job Title: Personal Assistant
Reports To: Principal of the Company
Location: Los Angeles, CA
Work Schedule: Monday – Friday
Exemption Status: Non-Exempt

Job Summary:
Seeking a personal/executive assistant for an active Principal. The position will provide administrative support for both business and personal. This is an administrative position which will require a high level of comfort with office, computer and personal tasks.

Essential Duties:
• Estate management
o Repairs, installs, deliveries.
o Contact and schedule vendors.
o Invoice and payment management – coordinate payment with office
o Make personal purchases and facilitate returns
o Communicate with household staff including- housekeeper, chef, security, property maintenance
o Run various errands based on principal needs
• Pet Care- Must LOVE Dogs
o Must be comfortable and caring with dogs
o Manage walking, feeding and veterinary appointments
o Keep track of dietary changes for the dogs
o Order food and supplements
• Production assistance for principal festival and production company
o Must be able to travel for at least 2 weeks at a time to assist with television festival production and coordination a few times a year
o Experience working on set for various production projects
o Assist Principal with a variety of meetings and take detailed notes
• Gifting for personal and business contacts
o Research, purchase, and delivery of gifts
o Ensure gifts are received by the recipient within the protocol standards
o Maintain detailed gift logs/spreadsheets for historical data
o Organize holiday gifting starting in Oct/Nov
o Facilitate donations to various events and charities
o Write Thank You notes, card sentiments, etc
o Work with Accounting department to ensure all gifts/donations are documented
o Update appropriate PA spreadsheet(s)
o On appropriate date(s)
• Event coordination
o Maintain spreadsheet for guest list
o Work with PA team to research gift bags, gift baskets etc. for different events
o Track and coordinate responses to invitations to a variety of personal and business events
• Provide administrative support to the Principal
o Scheduling a variety of appointments – business and personal
o Maintain calendar of board and committee meetings
o Coordinate travel as needed
o Online ordering and returns
o Schedule conference calls and assist with ad hoc projects
o Update contact information for the Principal and office
o Sorting and handling of mail
• Travel
o Must be flexible to travel as needed
o Coordinate travel needs with travel agent

Knowledge, Skills And Abilities:
• Flexible hours is a must as schedule varies
• Pro-active high performer
• Creativity and innovation
• Exceptional written and verbal skills
• Exceptional attention to detail
• Excellent organizational skills
• Ability to continuously prioritize
• Problem solver
• Strong innovation and creativity skills
• Selfless style, team oriented
• Superior communication skills
• Highly responsive
• Willingness to wear many hats.
• Must love dogs!
• Confident maneuvering within numerous websites
• Follow trends in fashion, electronic, toy and houseware industries.
• Imaginative, inspired and innovative
• Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Proficiency with Adobe Suites a plus
• Familiarity with Paperless Post
• Ability to handle sensitive information and maintain confidentiality.
• Travel as necessary (approximately 20%)
• Must live in the Los Angeles, CA area
• Comfortable working from the Principal’s residence
• Ability to be held accountable.

Education / Experience:
• Minimum 1-3 years experience as a personal/executive assistant
• Familiar with the entertainment industry (theater and film) a plus

Compensation:
• Target hourly rate $35 – $37, dependent on experience
• Competitive benefits package including bonus, medical / dental / vision insurance contribution, 401K contribution, paid time off / holidays / sick time.

Working Climate:
Tasks involve activities that require considerable use of arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials. The ability to exert physical effort which may involve some lifting, carrying, pushing or pulling of objects and materials of weight up to 25 pounds.

Benefits:
We offer valuable benefits designed for you and your family. All levels of benefit participation are partially subsidized by the Company for Medical, Dental and Vision plans. We also offer HSA, 401(k) match, Life/AD&D, Accident, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Paid Time Off, Paid Sick leave, Paid holidays and a potential for Annual Performance Bonus

Disclaimer:
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Lovely and busy Creative and his family need help! They beloved Personal/House Assistant is moving into another role, and they are hoping to bring an experienced assistant in to manage their lives.

The family has homes in Los Angeles and Ojai, and these days mostly spend their time in Ojai. We would love someone who can go to Ojai 1-2 times a week, and check on LA as well. You will be in charge of all things personal, family and home – they have a business assistant to manage Dad’s career who you will coordinate with.

Everyday is different, but we are looking for someone who can manage several calendars, home maintenance, staff schedules, travel arrangements, assisting Mom with the children’s school and nanny schedules, running errands, doing research, setting and maintaining organizational systems and generally doing whatever is needed to keeping the family’s lives running smoothly.

The schedule is typically Monday-Friday, occasional weekends for events and the ability to travel would be a huge plus. There may be times where Dad would like you to advance him on set and be his assistant there. We would love someone with a very flexible schedule.

We are looking for a real adult in the room, someone with at least 5+ years experience and a good head on their shoulders with solid judgment that can make real time decisions and does not need to be micromanaged.

Please love dogs, have your own reliable car you can use for work, be fluent in Google Suite and Apple products, consider yourself tech savvy and be the kind of person who will figure it out if you don’t know something – and enjoy learning while on the job. You also love working in a family environment as the days you go to the house, there are younger children in the house.

Dream job, this family is amazing!

We are looking for a great assistant with 1-3 years of experience who would love to support a busy Producer and make her personal and home life run effortlessly. You are a great team player and have a background of supporting other creative Executives or Artists. This is a for someone who loves finessing all the details that go into booking appointments, managing groceries for a family household, opening and returning packages, packing suitcases for trips, paying various household employees, setting up classes and appointments for the kids, being in touch with the beach house manager, and being the liaison with the nannies and business manager.

You will also get to send emails on her behalf, coordinating with glam and stylists. You will plan parties, hire caterers, pick up jewelry and clothing from PR offices. We are looking for someone who is handy, and can put together a tricycle without hiring a handyman. It’s an incredibly detailed oriented job that requires extreme trust, reliability, and follow-through. She also has an executive assistant, who is the senior assistant, whom the personal assistant would report to, and will work with closely.

We are looking for someone that is interested in moving towards a house manager position, hospitality or becoming a career personal assistant. This is an intimate position in a family setting, you must be the assistant that loves working with children and having pets around, that should be a bonus in your book. We are looking for someone who has great taste, you will be helping manage an extensive wardrobe and facilitating gifts, an interest in fashion is essential.

The job is anywhere from 45-55 hours a week, with 45 guaranteed. This is a busy but fun job, with lots of laughter and exciting moments. Sometimes, before a press trip or awards season, you would need to be available on the weekends. The rate is $25 an hour plus overtime, with full paid healthcare, paid time off, and a pension plan which vests over time.

We just want an honest, caring person!

One of our favorite clients needs a 2nd assistant to help their House Manager/Personal Assistant. This is a wonderful entry role for an assistant or former family assistant/nanny with 1-2 years of experience who would love to learn from a seasoned professional. The HM/PA will continue to manage the home and family’s needs, you will be there to support her and take charge of important to do lists! Please LOVE DOGS and CATS as you will be tasked with watching the beloved family pets when the family travel, and be the trusted pet and housesitter.

You will work under this wonderful manager and be able to take direction, be helpful, not have an ego and relay important information on a daily basis. This is a team environment, you will support the HM and also the Principals who are busy working. Their two teenagers are in school all day, but please enjoy being in a family environment.

This is a great opportunity for someone who is a go getter, someone who takes direction well, likes being on the move, is helpful and someone who can see an issue and report it to the house manager for resolution. Someone who is organized and can stay on top of what is requested of them! This job does not require executive decision making, as everything will go through House Manager but rather teamwork. Looking for someone who is kind, a joy to work with and someone who takes pride in their work.

You must be tech savvy, take pride in your work, and have a great reference from your last position.

This is typically a Monday-Friday position, and you will rarely work more than 40 hours a week. Most weeks, you will work Monday-Thursday in the house, and on Fridays be able to WFH/run errands/be on call to come to the house if needed. When the family is on vacation, and this can be for 1-2 months at a time, you will be in charge of the pets and house, you must be comfortable staying over for long stretches in their cozy home.

*Must be fully vaccinated + boosted (or have your booster appointment set,) for Covid to be considered!*

Competitive salary + paid sick days, paid vacation and paid holidays offered.

Duties include:
Update Family contacts
Create inventory lists on Excel
Sync Family Calendars on iCal
Run errands
Gas up Family Cars
Post Office/ UPS/FedEx
Coffee Runs
Meeting vendors at scheduled appointments
Keeping an eye on the property for any repairs that need to be handled
Maintaining open correspondence with the House Manager/Assistant on a daily basis
Stocking the home
Grocery Runs
Returns
Scan invoices/ keep track of receipts
Organizational projects

The Principal seeks an experienced, dedicated, and highly-discreet Executive/Personal Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

You will provide white glove service and also assist the decades long interior designer to get the Principal moved from Malibu back to NYC.

Schedule will be Monday-Friday, will flexibility needed to work long days.

We’re looking for a candidate with the following qualifications: 
 
• Communicates with principal and delivers project progress reports.
• Incredible attention to detail and a lovely personality that can manage small and big projects with grace
• Able to source local licensed trades, ie; contractors, plumbers, electricians, movers, as well as secure and climate controlled storage facilities.
• Collect proposals and bids for jobs related to the move.
• Develops and adheres to the budget, timeline, and in-house expenditures
• Collaborates with NY team.
• Develop a schedule for domestic staff, collect and submit weekly timesheets and send to NYC accounting dept. 
• Proactive approach to problem-solving.
• Tech Savvy with ability to multitask.
• Strong time-management and organization skills.

Hourly rate is totally DOE – we need an Assistant or House Manager with at least 5-10 years of experience working for HNW Clients, who have managed an extensive move and understand a formal household.

Fully vaccinated for Covid + boosted candidates only please.

Ready to hire asap, this position will last through the end of April 2022.