General Notes:
• We’re PC, Android
• attention to detail, Able to follow detailed instructions
• Can be a very un-social job

MAIN ASSISTANT
• Maintain schedule
• Make appointments
• Big projects, getting visas
• Research vacations, investments
• Research and purchase computers and music gear
• Manage other assistants, household staff, construction projects
• Negotiating on my behalf
• Good writing, communicating
• Self-starter
• Hustle
• For lack of a better word, ‘nurturing’ (always on the look out, anticipating needs)
• Lives near Santa Monica
• 40 hours/week, mostly at a home office.
• Available round the clock as a point-person.
• Works well with other assistants. Can delegate.

TRAVEL ASSISTANT
• Tough, roadworthy
• Carrying bags
• Checking into airbnbs, hotels
• Renting cars
• Shopping
• Setting up office
• Packing/unpacking
• Flights
• Finding activities
• Making reservations
• 10 weeks/year

This position is a temporary role from January 1 – December 2019; Monday – Friday from 9:00-7:00. $35-40/hour. There is a possibility that this role could relocate to Chicago after June or evolve into a traveling aide position.

The primary responsibility of the Personal Assistant is to support the overall activities and needs of the Principal while he is in Los Angeles. In close collaboration with the Chicago-based team, this position will be responsible for the ongoing and error-free tactical execution of scheduled activities and requests. In addition to providing personal assistance, he/she will have independent responsibilities solely under his/her direction including the ongoing oversight of the house/domestic staff in Los Angeles. As such, the Personal Assistant will be required to serve as the primary contact and liaison for all household activities including, but not limited to, coordinating with housekeeping and laundry services. He/she will oversee the quality of work and make certain any and all adjustments are made (if necessary) to maintain consistent quality for the Principal and guests. With regularity, this role will be the primary POC to the Principal while in Los Angeles and will need to keep information flow constant – both with the Principal and with the appropriate staff. The successful candidate will be able to perform a variety of administrative and clerical tasks, understands the importance of confidentiality and discretion, can work long hours when necessary, and is a proven problem solver.

Primary Roles and Responsibilities:
• Oversee house/domestic staff in Los Angeles including —
• Provide the domestic support staff regular access to the home;
• Coordinate with Vice President of Operations on tasks and requests;
• Ensure quality control over household and personal requests (i.e. cleaning, laundry, errands, etc.);
• Coordinate with the Executive Assistant on —
• Travel arrangements (i.e. reservations, car service, entertainment);
• Meeting reminders 30 mins prior to scheduled event (via text and phone call);
• Run errands;
• Accompany Principal to meetings and provide support, as needed;
• Communicate with Chicago-based staff on directives, updates, approvals, requests, etc.;
• Perform general office duties (mail, federal express, prepare documents, printing, scanning, etc.);
• Supports Principal’s friends/family as requested;
• Special projects and assignments as requested.

Skills/Qualifications:
• Emphasis on confidentiality and privacy;
• Punctual and responsible;
• Maintains a professional and neat appearance;
• Effectively and appropriately communicates with the Principal, the staff, and external audiences;
• Ability to juggle and manage multiple requests and projects;
• Impeccable integrity;
• Exercises excellent judgment;
• Detail oriented;
• Has a positive, roll-up-your-sleeves mindset and willing to take on “lower-level” and “higher level” work based on what needs to be done;
• Takes ownership. Constantly seeks opportunities to optimize processes and improve efficiency. Communicative and comfortable working with and through a range of different people and builds relationships quickly;
• Resilient and flexible. Seeks out direct feedback and has a keen ability to always think steps ahead;
• Resourceful and practical;
• Able to take direction/input, quickly and effectively sort out action plans;
• Valid Drivers’ License (the position will require driving the Principal at times).

Experience Required:
This role is best suited for someone who has supported a high-profile or public figure and understands the demands of an ever-changing landscape and schedule. The successful candidate will have 3-5 years of interacting with executives, and/or large organizations – and has demonstrated an ability to be resourceful and problem solve quickly and relay information succinctly. Above all, this position requires resourcefulness and a “get the job done” mentality and is calm under pressure. The ideal candidate thinks three steps ahead, is extremely flexible and thrives in a fast-paced environment, is able to multi-task in real time, and is not fazed by taking on new responsibilities without much notice.

We are looking for someone with a positive personality and excellent organizational skills. This is a great opportunity to run the home of a really great #BossLady! Please love to keep the house organized, manage a part time housekeeper, liaise with vendors, help pack/unpack, keep the 3 little doggies company and generally be helpful around the house. This is a wonderful chance for someone with 1-3 years experience as a Personal Assistant who also helped manage a home. Please have excellent references and be able to start ASAP.

Salary 50-65k, DOE + 2 weeks vacation, sick days, major holidays. Schedule is Monday-Friday, about 9-6 most days.

We are looking for a wonderfully kind person to assistant the Estate Manager in the day to day duties of managing a wonderful family in Calabasas. You will be a part of an extraordinary staff and help keep this property running like a 5 star hotel. The employees stay here for years because it is a such a great place to work!

Please be a great right hand, have a wonderful positive attitude, be able to have a laugh with your team and be very organized. You must have at least 3-5+ years as an EA, and at least a couple of years in a home office. This is a Monday-Friday, 9am-6pm position with some overtime as needed if the family is hosting an event, etc. Please be available to answer emails after hours when needed. You will be working from a gorgeous home office with a fantastic team! Salary is 65k, or DOE + health benefits and paid time off. Most holidays are off, but on occasion the family will need your support. You will mostly be interacting with the Estate Manager as the family is super busy and in and out during the day. Please also love pets, they have sweet dogs & cats in the house.

We are looking for a detail oriented, resourceful and well educated Personal Assistant to help manage this client’s life. The hope is you live on the Westside of Los Angeles as they would like some flexibility. You will be guaranteed 15 hours per week, rate is DOE. This is a wonderful person looking for a very experienced PA who will take care of all the important details in his life. He travels frequently and wants to ensure things are running smoothly on the home front. Typical duties below:

– Overseeing the regular house maintenance and managing/coordinating service providers (pool cleaning, gardener, exterminators, garage, alarms and security, monitor cleaning staff) 

– Overseeing the upcoming renovation work they are planning in the house (rebuild laundry room, redo hardwood floors and concrete floors…) and managing/coordinating service providers.
 
– Running errands online and in person (some examples: go to the office to pick up mail; update address with DMV; make sure the insurance paids the son’s medical expenses; follow up with a Paypall issue; manage dry cleaning; order flowers; book ferries for summer holiday.)

– Absentee home check: as they travel a lot, we need someone to keep an eye on the house on a daily basis, collect Amazon deliveries and mail, be available to open door for service providers at need

– General assistant tasks: scheduling appointments and arranging services (e.g. set a meeting in the calendar with a friend; call the plumber they trust from a list that will be provided; book dinners.) 

Lovely family needs help keeping their property in shape! You will be in charge of scheduling vendors, making sure the light bulbs work, researching more efficient systems, pick up a piece of furniture, coordinate task rabbit or grab the dry cleaning, etc. This is about 10 hours per week and pays $30-35/hour on payroll. Please live on the westside, ideally Santa Monica, Venice, etc. and have a few other clients. This is extremely part time but you must be experienced, extremely organized and able to help keep an unorganized new mom organized!!

This is such a fun and incredible opportunity to work for a female founder at a creative company!

We are looking for a seasoned career EA with at least 5 years experience working in a support role for a C Level Executive.

Ideal candidate will love acting as a gatekeeper, and is extremely organized. Responsibilities include but not limited to: scheduling, email and phone correspondence. We need someone who is loyal and discreet, and is comfortable working in fast paced environments.

Any experience with social media is a bonus. Must understand all Apple Products as well as G and MS Suite.

Salary DOE, $100k plus incredible benefits including 401k!

Please send professional resumes to: sfjobs@thehelpcompany.com

We have a wonderful couple that lives in Brentwood 30% of their time. The rest of the time, they are in Napa at their vineyard. The house in Brentwood is 6500 square feet . We are looking for a hybrid house manager and assistant. There is a housekeeper who comes Monday, Wednesday, and Friday. This housekeeper does basic errands and cleaning. The principal needs more assistant coverage: help with heavy travel and calendars ( ICAL) , vendor management, ability to help with book keeping ( Quicken or Quick books) and personal duties like gifts, holiday decor etc. This is a Monday through Friday job but could possibly be remote. Principal would also like someone flexible to travel up north one day every 30-60 days. Please reach out if you are interested. Open to full time and part time candidates. Looking for a resume with 3-5 years as a house manager and assistant with a family. Client will pay on the books.

This is the most interesting family in West Los Angeles! You will be the Personal Assistant to a generous Philanthropist married to an award winning Entertainer, who is extremely busy traveling, hosting events and attending fundraisers. This is a job for a Personal Assistant who loves to organize, prioritize and think ahead. This is your career and you take great pride in all the details to keep the life running smoothly of a HNW individual! You will get to travel to your new boss’ several homes around the country and keep her life in perfect sync. Your schedule will vary depending on her schedule, but you will typically work Monday-Friday, anywhere from nine to eleven-hour days. You love to work on a team and will interact with the most amazing estate manager, house managers and other assistants. This family is really well organized, and they appreciate having happy and professional employees in their home. This is a wonderful position for a great PA or even EA who would love to be based out of a gorgeous home office plus some travel. Ideally, we would like to see that you have about 3-5 years of experience supporting a high-profile individual, a college education, great computer skills and flexibility in your schedule. This is an hourly plus over time position, with a 70-100k base + health insurance and 401k!!

Description:
The Principal seeks an experienced, dedicated, and highly-discreet Executive Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

As the candidate will be in a fast-paced environment, it is important that the she/he maintains focus and manages many tasks within the framework of a multidisciplinary setting. The candidate should be at once confident and forthright while maintaining the understanding that his/her role is to work collaboratively to support and facilitate the business and personal aspects of the Principal’s life.

Candidates should be highly educated, polished, and have excellent interpersonal/ communication skills. Candidates should be service-oriented and understand gracious hospitality.

An ideal candidate will embody a passion for subjects of interest to the Principal, such as innovation in arts & design, travel & culture, education, climate change, sustainability, and international affairs.

Candidates should feel at ease around dogs, pets, and young children.

Property Management:
• Coordinate Household Staff Schedule based on the Principal’s calendar and required coverage.
• Coordinate with team to source of products/inventory, assign errands, and ensure proper upkeep of furnishings and wardrobes.

Travel:
• Plan and manage intricate travel arrangements, sometimes to remote locations, including last-minute international itinerary changes involving guests and pets to ensure compliance throughout.
• Supervise and execute all logistics including commercial air, ground, and sea transportation both in planning stages and on-the-ground.
• Coordinate travel paperwork for Principal’s pets.
• When accompanying Principal, interface with local staff or vendors while still maintaining contact with NY team on all operations.

Human Component:
• Be supportive, loyal, trustworthy, discreet, understanding
• Be engaging and informed, especially during travel periods
• Learn how the Principal thinks or prefers in order to properly support

Administrative:
• Coordinate overall schedule (meetings, travel, family needs, medical or personal care, etc.)
• Draft correspondence for signature and for direct reply.
• Manage information flow – mail, email, telephone calls, deliverables – and stay current on shifting priorities to ensure maximum response and/or productivity.
• Have fluency with the Microsoft Office suite of programs in an Apple-based computing environment.
• Oversee Principal’s medical needs including appointments and general care.

Skills and Qualifications:

– Extremely organized and possess the ability to manage many diverse projects concurrently, and often with changing priorities; ability to roll-up sleeves or delegate to ensure Principal’s needs are consistently being met.
– Strong thinker and excellent planner. The candidate should be resourceful and excellent with problem solving and creating solutions.
– Calm demeanor, flexibility, self-starter, resourceful, diplomatic, intuitive when working both independently and in a team environment.
– Affability, approachability, discretion, and well developed ‘people skills’ are essential.

Education Requirements:
Four-year college degree is required.

Location/Travel:

The candidate must possess a valid driver’s license and passport, and must be free and available to travel domestically and internationally for periods up to several weeks at a time, as needed.

Schedule: Monday- Friday, 10am-7pm (will fluctuate as needed)

Non-smoking environment.