Are you an amazing, fastidious personal assistant who is great at events? We are looking for a refined and fashionable guy who can manage all of the parties for this busy socialite/ designer. Do you have good taste and know what to buy at Barneys and Neimans? Can you buy fabulous presents? We are looking for someone who has done events, who can manage staff, travel with the Mrs. for up to 5 weeks at a time and be up for anything. This is a hybrid job for someone who has a great eye for detail. We want someone who can do budgets for every party and be able to keep up with this family’s busy social calendar.

We are looking for a sophisticated, polished and articulate family assistant to work for a private family office in Santa Monica. We are looking for someone who can answer phones, run errands , gift buying, and returns. This is a beautiful office overlooking the ocean ! The holidays are the busiest time of year and there is no vacation taken with the exception of Thanksgiving and Christmas Day. Vacation time after 6 months, benefits after 90 days. Hours are 8- 5 p.m Monday to Friday.

Incredibly intelligent CEO is in need of a polished, educated and organized PA to oversee all personal and domestic affairs. You should be the type of assistant who anticipates their boss’ needs and thinks 5 steps ahead. Not only do you love what you do, but also you take great pride in your excellent work. 

The ideal candidate is college educated, has 5+ years of PA experience to a high level executive, a wonderful attitude and is tech savvy. You must have experience managing a home. Everything from the staff schedule to coordinating with vendors and more. You have excellent taste and pick out gorgeous gifts. Your logistic skills are top notch and you can charter a jet at the last minute while confirming tonight’s dinner reservations. No task is too big or too small. Everyday will be different and you will be working with an inspirational team! 

The schedule will range depending on what is going on but you can expect to work Monday-Friday about 9am-6pm. You must be able to be FLEXIBLE with your schedule – arrive early/stay late when needed as well as work weekends on occasion. Please have a valid passport and able to travel to manage a few different properties. Must have mastery level of Microsoft Suite and One Note.   

Salary is 80k+ DOE plus health insurance.

We are looking for the most loyal and professional Personal Assistant for a High Profile client in SoHo. You will be responsible for all typical Research travel, restaurants, coordinating the calendar, running local errands, coordinating vendors, planning dinner parties and birthday parties, buying gifts, and anything else to make this busy family’s lives easier.

We are looking for a Personal Assistant who has a minimum of 4 years recent full time experience working in busy homes in Manhattan. We would love someone who has vendor relations and understands how to maneuver their way through the city. Etiquette is extremely important, as you will often times be RSVPing and corresponding on behalf of the client.

This specific client is VERY private, so discretion is KEY! you will be required to sign an NDA before interviewing.

Hours 9-6p, M-F with flexibility for occasional after hours if the family is entertaining.

Salary DOE: $80,000

Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for a well-rounded Jane of all trades to help a lovely young Lady who is experiencing some serious health set backs.  We believe the job will be 15-20 hours per week.  It’s hard to give an exact schedule as our client was recently diagnosed, and this is the first time she has had someone in this role.  Duties are meal prep (mostly heating up delivered food) and clean up, tidying (i.e. replenishing supplies, loading/unloading the dishwasher etc … ) and laundry (sheets need to be changed daily), lots of help with ice packs, heat packs, and humidifier — plus refilling pill containers and prescriptions and handling medication management.  There will also be help needed with doctor appointments and follow-up — tracking medical billing (huge!) and reimbursements.  There are also errands and marketing, some household management, shipping/receiving packages, answering and screening calls, walking the dog and doing some household (specifically closet) organization.  We are looking for someone extremely self-directed who requires little oversight and really enjoys being in a quiet environment as the Boss needs a great deal of rest.  Please reach out for additional detail if you are interested.  Thank you!

Creative designer is looking for a fab. long-term Assistant in West Hollywood.  (The most recent Assistant was with her for five years and the Assistant prior stayed for nine years!)  This is a high level EA responsible for managing the boss’ life — her calendar, press, travel, the office and occasionally, the other employees.  There is an office runner available to do errands and handle the personal.  The Boss Lady has two homes and you may travel between the two, but will be based out of her West Hollywood house.  In addition to her thriving design business, our client also runs a non-profit dog rescue, so hopefully you are as passionate about animals as she is.  We are looking for a super TECH savvy EA who can sync devices, work on Google Calendar and is fluent in Microsoft suite.  We are looking for someone quick who is great on the phone and loves a position in which every day is different.  The last EA worked 9am to 4pm, but if you prefer 40 hours — you can work 40.  Pay is around $25-$27/hour DOE plus an incentive bonus every 90 days.  This is an AWESOME long-term job for an AWESOME EA.  Please reach out if that’s you!

We are looking for a 3rd assistant to join a team that supports the CEO of a Hedge Fund.

There is a PA and EA and the CEO Needs to find an assistant who can focus mainly on travel. This is a team environment, and everyone helps each other out. Experience booking private travel is a bonus.

The CEO loves the NYC restaurant scene, so if you are well connected in the culture “scene”.

College degree is required! Must have a minimum of 7 years experience working in a support role for a C Level executive.

The job is M-F, 9-6p. You should be comfortable with after hour calls, if the CEO needs to change social or travel plans. This is not the right job for someone who is sensitive- this is a very fast paced environment, and we need someone who can switch gears at a moments noitce.

Salary DOE, $100k plus generous bonus.

Please send professional resumes to: nycjobs@thehelpcompany.com

Looking to hire ASAP!

Please have prior experience managing a HNW Individual’s life and at least 5+ years as an executive personal assistant! You must be well educated, polished, polite and extremely efficient!

• Running complex calendar.
• Compiling list of invites (several every day) adding to calendar and also a rolling email, liaise with principal on what they would like to attend.
• Scheduling all travel, ground, charter & commercial, working closely with travel agent and external vendors – this is often very last minute.
• Frequent correspondence from friends and family.
• Taking care of the principal’s inbox and responses needed list.
• Overseeing all mac syncing, playlists, downloads across hundreds of laptops, iPods, iPads, iPhones.
• Purchasing, wrapping and sending gifts.
• Keeping contacts up to date, this must include notes, adding new people to birthday calendars many different party lists.
• Running a CRM (completion to be discussed with Nick) to hold complex restaurant lists, party lists, gift lists for all territories around the world.
• Adhoc film/theatre questions may come up but experience here is not essential, questions can be forwarded to the right people.
• Party planning, working with party planners and/or independently to create intimate dinners and lunches to large scale up to 350 person parties.
• Routinely assessing all working relationships, jet companies, party planners etc etc.. making sure we are working efficiently and effectively.
• Pet care: travel, occasionally sitting and walking, veterinary/grooming appointments, vaccinations etc..
• Keeping on top of his and her calendars, beauty/medical/business appointments as well as social.
• Arranging a complex yacht schedule for friends and family for the boat season.
• Some travel maybe be required, possibly London & Vail.
• Liaison with House Manager to make sure that all homes and staff are running smoothly.
• Managing company branding, online presence and social media.
• Personal shopping, working with housekeepers occasional shopping for clothes/products.
• Managing rental homes/calendar and guest schedules.
• Liaising with Yacht crew, drivers in the UK etc.
• Buying selling and inventorying Fine Wine.
• Buying selling Fine Art – inventorying using collector systems and finding comps at auction.

ON CAMERA CELEBRITY PERSONAL ASSISTANT

Looking for a qualified personal assistant for a celebrity. Ideal candidate will at least have 5+ years of experience in related field. Duties include but are not limited to administrative support, running errands, arranging travel, shopping, and media relations management.

Please note: this position requires applicant to be featured on a reality TV show for a major cable network – if you’re comfortable being on camera, have a great personality, and are a true professional, this position is for you.

Salary DOE. Should be flexible to work long hours, and be able to travel at a moment’s notice.

Please send resumes to: nannyjobs@thehelpcompany.com

Lovely and particular Lady in Santa Monica is looking for a temporary Personal Assistant to start immediately and work through some point (still TBD) in January. There’s a chance this position could become permanent. The role is primarily gifting, errands, shopping, driving — and being a second set of hands to a very busy lady. You will help with parties, grab coffee — all the normal Assistant work. The job works 40 hours per week with the flexibility to work over the weekend and be flexible as needed. You will likely have Christmas day off — but otherwise, EXPECT TO WORK AND BE BUSY throughout the holidays. This is NOT a position for someone who is planning to go OOT for the holiday or has big New Year’s Eve plans! Be prepared to devote yourself to the job for the time being. Our client is looking for a POISED Assistant who is super available, but knows how to be somewhat invisible — someone super service oriented who is happy to follow the boss’ lead (versus being the type who thinks three steps ahead and likes to be in charge). The job pays hourly on the books, it’s in the $25/hour range. No benefits as it’s temp. Please reach out asap if you are interested. We are looking for candidates with high profile exposure and recent FT Assistant experience only. Thank you!