We are looking for a lovely self-starter to help this family stay organized! You will be doing everything from managing files to basic bookkeeping to calling the plumber. They have two adorable middle school aged children (they have a nanny so you will not be doing childcare) but will be the liaison to the schools and mom’s eyes and ears. There is a lot of organization to be done and they are hoping you will sweep in and create systems and create easy shortcuts for them. You will be working mostly independently and it is very important you are able to stay on task and be extremely communicative with your boss.  The ideal person has strong office management skills, is tech savvy, can create simple Excel spreadsheets, pay bills and is an excellent organizer. We are hoping you have 5+ years of experience in a private home and have wonderful references to support how great you are! They do have two small dogs, please be fur friendly! 

This is a Monday-Friday position and you will be guaranteed 30 hours/week but most likely, will need you closer to 40 hours. You will work between the hours of 8am-5pm. They are offering $25-30/hour based on your experience.

We have the most incredible family that is looking for their go to person to help nourish and manage their home and their 8th grade daughter. You should be an excellent chef who is also happy to run errands, coordinate with the other staff, and generally be a happy person who loves to serve! This is an incredible opportunity to join a family who respects and appreciates their staff. One of their housekeepers has been with them for over a decade and that kind of loyalty is what they are looking for. The ideal person will be polite, respectful, a self-starter, polished and service oriented. It is imperative that you have worked in a traditionally staffed home for at least 5-10 years, have excellent references that will vouch for your culinary talents and organizational skills, tech savvy capabilities and flexible mindset. Must love dogs! They have a few adorable and friendly furry friends who you will help walk and take to the vet. Most weeks the schedule will be Tuesday-Saturday but you will be flexible to accommodate the family’s travel and social schedules. When it comes to the kitchen, you will in charge of stocking the fridge, keeping the pantry tidy and making delicious farm fare California cuisine. Family favorites run the gamut but mostly grains, heirloom tomatoes, burrata, seasonal salads and grilled fish. Having a team player mentality is essential to succeeding in this family! Start date is at the end of August as you will be helping the family move from Santa Barbara into their home in Bel Air. This is a five year commitment!

Salary is dependent on your experience. We are looking for the best out there!

One of our favorite house managers needs a great PA to help her manage the life of her boss. You will be responsible for running errands, managing household shopping, filing paperwork, updating excel spreadsheets, general organizing and managing holiday gifts. For now, this will be 15-20 hours/week. There is a possibility this could turn into more hours in a few months if your schedule allows.

$25-30/hour ON THE BOOKS.

Sweetest BH family with two girls, ages 5 & 8, is looking for a kid-friendly PT Assistant to work about 20-25 hours per week.  The typical schedule is Monday through Friday from 8:00am to noon ish, but the hours could vary, depending on your schedule, and theirs.  Typical duties are general administration of the house, dealing with the mail, calling in vendors, running errands, paying bills, vetting activities, and more.  Mom is super organized, and is looking for someone equally organized to pass this type of work off to so she is able to focus on her job and her children.  There could be some spill over with the girls, meaning you may be asked to drive them or be with them when/if Mom and/or Dad can’t, but the focus of the position is assistant work.  Please let us know if you are interested, and if so, what type of hours your schedule permits, and what pay you are looking for.  Thank you!

Personal Assistant/Household Manager needed in Presidio Heights! Our busy philanthropic client is looking for the most ORGANIZED person to come in and run her life. You will be responsible for calendar , sort household mail, travel planning (cars to/from airport, flights, hotels, restaurant reservations, etc), gift buying, research for any household repairs and vendor negotiations, and do anything else to keep the household running smoothly! You will also be responsible for managing a small staff (part time nanny and housekeeper.)

If you enjoy working alone, are independent and self motivated and keep calm under pressure (this is a BUSY household!) this is the perfect job for you!

Salary DOE, $95k!

Please send professional resumes to sfjobs@thehelpcompany.com

Position Summary:
Selected candidate will support two principals as an executive and personal assistant. The role reports directly to the two principals as well as to the SVP of Corporate Strategy

Specific responsibilities include:
• Point Person for one Principal and back-up for second Principal

• Schedule and calendar management (outlook and iCal)
o Make sure all aspects of the daily schedule are covered, and anticipate and plan accordingly when there are changes
o Internal & external meetings
o Kids’ school & extracurricular activities

• Prep for meetings and events
o Gather appropriate background information, bios, research and talking points

• Manage all personal & business travel
o Prepare detailed itineraries

 Boarding passes, car service, greeters, local currency, passport/visa requirements, shipping luggage, phone plan packages and credit card alerts
o Research destinations and nuances

• General office and personal administrative duties o Phones
o Stationery and business card ordering o Maintain contacts
o Open & sort incoming mail
o Archive and filing management
o Run errands
o Restaurant reservations

• Gift management for business and personal
o Gifting throughout the year
o Track incoming and outgoing gifts
o Research new gift ideas
o Holiday cards & gifting

• Assist with events and parties (could be evenings or weekends)
o Charitable, corporate, personal, political, & school events

Other
• Assist SVP of Corporate Strategy
o general administrative support
o Monitoring incoming charitable requests and responding accordingly
o Phone and calendar management

Background Requirements:
The ideal candidate should have a BA/BS degree and must be a confident communicator with a high degree of maturity, discretion and presence.

Candidate must have at least 5+ years as a personal assistant with a strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Familiarity with a MAC is also important.

Personal Characteristics:
Selected candidate needs to be extremely professional, detail oriented and able to work collaboratively with little or no supervision. Must be extremely organized and able to respond expeditiously to diverse assignments and take responsibility for projects from beginning to end. Able to work quickly without sacrificing quality.
Unflappable loyalty, strong sense of commitment, and able to manage highly sensitive/ confidential information with total unwavering discretion.

SAN FRANCISCO:

REAL ESTATE Executive Assistant NEEDED! Our amazing self made client is a real estate mogul with properties throughout CA. He is looking for a Chief of Staff/Executive Assistant to run his Larkspur office (client is based in Northern California but has offices throughout So Cal as well). You will be responsible for managing his busy calendar, email correspondence, answering phones, stocking the small office (4 people), booking travel and restaurant reservations, as well as accompanying him to meetings when he is in La.

Etiquette and poise is extremely important to this client and he is constantly communicating with/having High Profile people visiting his properties.

Experience working in real estate would be a major bonus so you understand his “language” – most important is loyalty and professionalism.

Must have a college degree from a top tier school. Must have experience supporting a busy C level executive for a minimum of 5 years.

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE

This person should have a healthy, happy energy with a positive outlook on life. Please be proficient in Word, Excel Spread Sheets, and the MAC Computer System – which would include the understanding and operating of ipad, iphone, etc. Some accounting experience would be helpful and it would be great if you know Quickbooks. There will be some errand running so we would love for you have great taste to pick up gifts. You will manage the calendar, correspond on behalf of your boss, set up all appointments, and be super focused with great management skills. Keeping up with all household bills and online bill pay will also be in your charge.

No scents in this home please, the Mrs. is allergic!

Please have a pleasant phone manner, and be comfortable in dealing with all sorts of people, scheduling, emailing, as required. Need to be comfortable around animals, as they would love to know you can dog sit on occasion though it is limited.

Salary is DOE, no benefits. Major holidays are off and paid though you might be asked on occasion to help out.

Schedule is Monday-Friday, 8am-4pm.

Incredible human being needs a wonderful right hand! Please have at least 3+ years supporting an actress, director, talent agent, etc. in a fast paced environment! You must know the ins and outs of the business, as you will be the gatekeeper and main liaison for her business, personal and home life.

Some weeks will be typical 40 hours and more low key if she is not shooting a project. Please be able to travel, as you will be going on set for many months out of the year.

You should be stylish, extremely organized, always thinking of a backup plan and the consummate assistant! This is a CAREER ASSISTANT role and you should absolutely love what you do.

This is a 60k DOE position.

Please be ready to start with your favorite new boss!

Busy working mom needs a great assistant to help keep her life and her children’s lives running smoothly! Please have at least 3+ years of experience working with families as a nanny/family assistant, ideally on the Westside.

It would be great if you have experience working with families in entertainment. The parents are divorced but you might go with the kids (teenagers,) to visit their Dad on set. Please have the ability to leave on a moment’s notice as things can change quickly. More often than not, you will have ample notice but we just need someone really flexible and dedicated in this position.

Your schedule will generally be Tuesday – Saturday, 12-8pm. Though again, we do need you to be flexible with your hours but you will be guaranteed 40 hours/week.

This is a combination of managing the house, her personal and children’s life. Please be tech savvy, super organized and love being an assistant!

$25/hour, DOE