We are looking for that amazing assistant with great calendar skills in West Hollywood. You will start in the morning at 9:30 in the West Hollywood office. You will start by making tea or coffee for the artist. Check the inventory and the refrigerator as you might need to instacart. Everything gets delivered to the office which needs cataloging, Calendar skills are needed as you will be responsible for keeping his schedule. Errands might be required, or gift buying, or even some dry cleaning errands. The office is gorgeous, the view is great, and you will be working with the other assistant. The artist is not in the office a lot as he is on tour a lot!

78 k
2 week vacation (after 90 days). staggered
3 sick days
health insurance stipend

Lovely hands on couple is looking for a proactive, hybrid assistant to help with a myriad of tasks. The couple has a few homes, one of which is in Malibu, so you need to be able to check on that home once a week. Other than that, they are philanthropic and they have events at their Brentwood and Malibu home at least once a month. It is helpful that you enjoy hosting, and know caterers, and be interested in their causes, whether political or philanthropic. Since they have events at both the Malibu and Brentwood home; please be open to working in both homes! You could be scheduling meetings for them, handling travel and dinner reservations, doing errands or managing their calendar. It would also be marvelous if you have made and understand handling a maintenance calendar. They love good food and would appreciate someone that knows all the new and trendy places to eat! This is a great job with great and laid back bosses! Salary totally DOE
please write me if you are interested An AI generated ad is posted below 🙂
claudia@thehelpcompany.com

Executive Operations Manager
Location: Los Angeles, CA (Hybrid; significant in-person presence required)
Schedule: Full-time, with flexibility required for events and high-intensity days
Reports to: Founder

About the Role
We are seeking a highly trusted, detail-oriented, and execution-focused Executive Operations Manager to support a successful founder whose work spans business, civic, and political engagement. This is a senior operational role for someone who excels at managing complex schedules, high-volume interactions, political and corporate events, and fast-moving meeting days with precision and discretion.
The Executive Operations Manager serves as the principal’s operational right hand — owning scheduling, logistics, events, property oversight, political operations support, and call-time execution. This role requires exceptional judgment, strong interpersonal instincts, and the ability to quietly manage both preparation and follow-through so that every interaction is intentional, well-documented, and effective.

Core Responsibilities
Scheduling, Calendar to Time Flow Management
Own and manage the founder’s calendar across business, civic, and political commitments

Schedule meetings, calls, events, and travel with careful attention to priorities and pacing

Proactively identify conflicts, prep needs, and transition time

Serve as call-time manager, ensuring outreach goals are met efficiently and on schedule

Act as a handler on high-intensity meeting days, particularly downtown or multi-meeting days, managing arrivals, transitions, materials, and timing

Call-Time Support, Note-Taking to Interaction Tracking
Support political and civic call-time by managing schedules, pacing, and preparation
Take detailed notes during calls and meetings, capturing key context, sentiment, and follow-ups
Track interactions with donors, stakeholders, partners, and contacts
Maintain organized records of conversations, commitments, and next steps
Coordinate follow-ups to ensure continuity and relationship integrity
Political Operations to Event Support
Support political operations, including planning and execution of political events and activities
Coordinate logistics for political fundraisers, briefings, and small-group gatherings
Serve as on-site operations lead to ensure smooth guest flow, timing, and execution
Liaise with vendors, venues, and service providers as needed
Maintain discretion and professionalism in politically sensitive environments

Event Coordination to Executive Support
Prepare for and support monthly dinners, all-hands meetings, and executive gatherings
Support corporate events and off-site activations
Maintain knowledge of local venues appropriate for a range of meetings and events
Coordinate catering, setup, materials, guest management, and breakdown
Ensure events feel seamless, well-run, and aligned with the principal’s objectives
Travel to Logistics
Book and manage all travel, including flights, hotels, ground transportation, and itineraries
Prepare concise travel briefs and handle last-minute changes or disruptions

Vendor to Property Operations
Perform regular property walkthroughs to assess condition, identify risks, and flag upcoming maintenance or service needs
Serve as the primary on-site representative for the principal, meeting with vendors and service providers at properties as needed
Coordinate vendor access, scheduling, and follow-up to ensure work is completed on time and to standard
Maintain continuity and institutional knowledge around property-related services and vendors
Track outstanding items and ensure proper resolution without requiring principal involvement

Errands to Operational Execution
Run high-priority errands (logistics, pickups, drop-offs, time-sensitive needs)
Handle daily operational needs to streamline execution and preserve the principal’s attention on high-value priorities

Qualifications
10 plus years experience in executive operations, political operations, senior EA, or similar high-trust role
Demonstrated experience supporting complex schedules and high-volume interactions
Strong note-taking, tracking, and follow-through skills
Excellent judgment, discretion, and situational awareness
Calm, polished, and decisive under pressure

Strong interpersonal and communication skills

Comfortable working in political, civic, and corporate environments

Tech-savvy (calendar tools, email, CRM or tracking systems, mobile tools)

Reliable transportation

What Success Looks Like
Call-time is structured, efficient, and productive
Meetings and events start and end on time
Political and civic interactions are well-documented and followed up
The principal’s days flow smoothly, even when dense or high-pressure
Issues are anticipated and resolved quietly
The principal remains focused on substance while operations are handled seamlessly

Compensation to Benefits
This role offers a competitive compensation package commensurate with experience, judgment, and scope of responsibility.
Base salary range: $115,000–$125,000, depending on experience
Flexible vacation, paid time off and holidays
Medical and dental benefits

please write me if you are interested!
claudia@thehelpcompany.com

Our client is looking for that right hand person that is smart and hungry and curious! You are super participatory and have a great attitude where no task is too big or too small. you will figure it out. Here is the story. Her background is brilliant and she has 3 kids and a very busy husband. so as her EA, you will also be in charge of the logistics for her nannies.
They have 3 kids – 6 year old, 4 year old, and 18 month old and two nannies.
Some duties:
buying the uniforms for the kids schools
be in charge of the logistics for the nanny
Totally in charge of the calendars:
work calendar
couple calendar
and each kid has a calendar all color coded
Be able to turn all the calendars on to see the week and give her suggestions!
how to plan the year for personal or business.
You will make sure all the trains are running smoothly
Gifting is a big thing: . for friends and for colleagues
all encompassing, and make sure you have a great view of what is coming down the pike in the future
She relies on jher EA for so much!!
You will also be preparing her for meetings, get materials in advance whether for events or marketing.
You have great energy, and you are kind! – and want someone cool calm and collected!
You can solve problems before they hit her desk
She wants someone with a. lot of hustle and curiosity
Love the EA for life type person – she would love that type of person!!! wants someone who is excited about this type of work. Please let me know if you check the boxes by sending me a cover that will say why this is the perfect job for you.
You are polished, well, educated, and have a lot of discretion!
This is one very special career move!
claudia@thehelpcompany.com

Lovely couple is in need of a good assistant that can help with organizing, errands, doc appointments, calendar and any other things that might be needed. The family has a full time housekeeper and other vendors so this is strictly assistant work.
claudia@thehelpcompany.com

A single father in the Hollywood Hills is seeking a wonderful Family Assistant House Manager Nanny to support his two preteen children. The ideal candidate speaks Spanish, is comfortable working independently without micromanagement, and can easily adapt to the family’s flow. Responsibilities include handling vendors and household repairs, running errands, and providing general household support.

The schedule follows a Friday-to-Friday rotation when the children are with him, with hours from 6:00–9:00 a.m. and 3:00–9:00 p.m. During the off week, the role is on an as-needed basis for vendor appointments or household tasks.

He’s looking to hire as soon as possible!! If you’re interested, please let us know!

📈🔎🚀Calling all powerhouse Chief Operating Officers!
Our client is a purpose driven organization with deep cultural roots and a growing footprint in community empowerment. They are searching for a COO who understands how to build systems, empower teams, and move a mission forward with clarity, authenticity, and heart!

Chief Operating Officer (COO) Location: Los Angeles, CA (Hybrid)

Position Summary
The Chief Operating Officer (COO) will play a pivotal role in shaping that future. Reporting directly to the ED, the COO serves as both the organization’s chief integrator and chief financial steward as a strategic leader who ensures that the bold mission is matched by disciplined operations and sound financial management.
With CFO-level responsibilities, the COO will oversee all operational and financial aspects of the organization—including strategic planning, budget development, financial reporting, cash flow management, and compliance— cooperation its fiscal sponsor while leading operations, HR, and IT to ensure the organization’s mission is achieved efficiently.
This is a role for someone who thrives at the intersection of vision and execution, who can move seamlessly from a boardroom conversation about long-term growth to a budget review meeting that ensures every dollar invested directly benefits students. The ideal candidate combines strategic thinking, financial acumen, and a deep commitment to equity and community impact.

Key Responsibilities
Organizational Leadership to Integration
• Serve as the organization’s second-in-command, ensuring that internal systems, structures, and teams are fully aligned to advance the mission.
• Translate strategic vision into operational reality, building the processes, rhythms, and culture that sustain high performance and impact.
• Partner with the ED to foster collaboration across program areas: Access, Success, STEAM, and Workforce Development—ensuring they operate as a cohesive ecosystem serving students’ full journey.
• Provide transparent, data-informed insights to the ED, Advisory Board, Chief Program Officer (CPO) and funders that guide decision- making and long-term sustainability.

Financial Oversight to Fiscal Stewardship
• Lead all financial management activities, including accounting, budgeting, forecasting, reporting, and compliance.
• Collaborate with the ED and external finance team (fiscal sponsor) to craft annual and multi-year budgets that reflect organizational priorities and funder commitments.
• Monitor cash flow, reserves, and performance metrics to safeguard the organization’s fiscal health and enable mission growth.
• Oversee preparation of financial reports, audits, and grant documentation with accuracy, clarity, and accountability.
• Build a culture of fiscal transparency and shared responsibility, empowering directors and managers to use financial data as a strategic tool for impact.
• Ensure full compliance with all grant, contract, and audit requirements, maintaining trust with funders and public partners.

Program Alignment to Resource Optimization
• Partner with program leaders to align budgets, staffing, and systems with programmatic outcomes.
• Ensure that financial and operational decisions directly strengthen student-facing programs and community partnerships.
• Oversee organization-wide tracking of program performance and impact metrics to drive continuous improvement and equity in outcomes.

Human Resources, Culture to Infrastructure
• Lead the HR function with empathy and rigor, ensuring recruitment, retention, and development practices reflect the values of equity, professionalism, and excellence.
• Build and sustain a culture of collaboration, accountability, and care— where staff feel supported and set up to thrive.
• Oversee IT systems, tools, and infrastructure that promote operational efficiency and security across teams.
• Ensure organizational compliance with employment laws, HR policies, and DEI standards.

Strategic Planning to Organizational Growth
• Partner with the ED and Advisory Board to set long-term strategic and financial goals that position them for sustainable growth.
• Anticipate operational and financial challenges as the organization scales, designing systems that evolve with growth.
• Lead major change management initiatives, ensuring clear communication and thoughtful implementation.
• Support the ED in exploring new opportunities, partnerships, and innovations that extend the reach and impact of the mission.

Qualifications to Attributes
• Bachelor’s degree in Business Administration, Finance, or related field required; Master’s degree (MBA, MPA, or equivalent) strongly preferred.
• 10plus years of nonprofit or business leadership experience, with at least 5 years overseeing both finance and operations.
• Proven record managing multi-million-dollar budgets and complex revenue streams (federal, foundation, corporate).
• Deep understanding of nonprofit accounting, financial management, compliance, and reporting.
• Strong background in building operational systems that drive efficiency, accountability, and impact.
• Excellent communication and leadership skills; able to build trust across staff, funders, and community partners.
• Strategic thinker with the humility to listen and the courage to act.
• Deep alignment with the mission of advancing opportunity for students and underrepresented communities.
• You want your career to matter—to create change that outlasts you.

Compensation to Benefits
Competitive salary commensurate with experience, along with comprehensive benefits including health, dental, and vision insurance; 401(k) with employer match; generous PTO; and professional development support.

Personal Assistant to Actress Producer:
Topline Qualities in Candidates: worldly
list maker
note taker
conscientious
good humored
integrity
mix of personal appointments and some professional with some house management
Job Description:
highly organized, discreet, and proactive Personal Assistant to support a high- profile celebrity. This role requires exceptional time management, communication, and problem-solving skills. The ideal candidate thinks ahead, communicates well, and in detail, and maintains strict confidentiality, and anticipates needs before they arise.
A Few Very Specific Needs:
• Handle personal errands, shopping, and event planning •
Book and oversee travel arrangements, accommodations, and manage
itineraries in coordination with talent management.

Maintain confidentiality and professionalism at all times
Assist with correspondence, calls, and digital communication
Ensure smooth day-to-day operations both at home and while traveling.
Maintain ongoing “to do” lists, and communicate progress, in detail, daily.
Timely follow up and communication is KEY.
Qualifications:
Prior experience supporting high-profile individuals strongly preferred availability and flexibility, potential home property management as needed Excellent organizational and multitasking abilities
Strong discretion and trustworthiness
Tech-savvy and comfortable with scheduling tools and apps
Valid driver’s license and passport