We are looking for an experienced, polished and professional career Personal Assistant for a HNW Philanthropist in San Francisco.

You will work out of the Family Office, and work directly with the House Manager as well as the Principals’ Executive Assistant. You will be responsible for managing the ever changing and busy schedule of the principal, as well as working with her team to make sure that her life runs smoothly.

We need a true team player, who can switch gears at a moments notice and wear a variety of hats.

This is an amazing opportunity for someone who is a hard worker, and who is a team player.

Candidate must be local in the Bay Area, as well as have a minimum of 7 years full time experience working as a Personal Assistant in busy, HNW homes.

Salary DOE, $130k+

Please send professional resumes to: sfjobs@thehelpcompany.com

Personal/Family Assistant needed for Creative Genius!

We are looking for the BEST Personal/Family assistant for a Creative Genius and their partner. We are looking for a true professional assistant who can wear many hats, and is always three steps ahead!

The couple does not have children, but have two dogs that are like their children! You will be responsible for picking up the dogs and driving to the office, driving the dogs to their upstate home and occasionally dog sitting when the principals are out of town. This is a main responsibility of the job which we think makes it a DREAM job for any dog lover! We are looking for someone who is flexible, and can occasionally work on weekends when the principals are upstate and hosting events.

There is a Chief of Staff in the office that will delegate duties to you, so you should be a team player and have an “all hands on deck”, “no job is too small or big” mentality. The client also has a long time housekeeper and chef, so you should work well in teams and be respectful of the other employers in the home. They are looking for someone who can join this team in a positive and loving environment!

Other things you will be asked to manage are: stocking NYC and upstate home with all necessary items (toiletries, occasionally food, linens, essential dog items, etc etc), manage two calendars, run local errands (dry cleaning, personal shopping, Duane Reade, Target etc), meet with vendors both in the city and the country, grab lunch and or coffee for the principals, research vendors for country home renovation, help plan trips and assist the Chief of Staff and office staff with anything they may need!

This is the most generous and lovely couple and they want to find someone who will become a part of their “tribe!” The client is looking to hire someone who understands the creative world, and can blend in when they host high profile guess.

Candidate must have a college degree, and have a minimum of 4 years recent full time experience working with High Profile, HNW clients. Must live in NYC and have a very deep understanding of the city. Must have valid driver’s license, and have a clean driving record.

Schedule will typically be M-F, 930-730p. They will ask you to work weekends, and then you will get two days off during the week. If you are a clock watcher or want a strict/set schedule, this is not the job for you. They want to find someone who loves their job and doesn’t feel like helping host a party on a weekend feels like “work”.

Salary DOE, $80k. Please send professional resumes to: nycjobs@thehelpcompany.com

We are looking for an educated, responsible and FUN family assistant for a busy family in Atherton. The family has two children, ages 9 & 13. Both parents have busy, high powered jobs and they need someone who can manage the calendars for the family, help plan small-mid sized events at their home, as well as help with after school carpool (car is provided.)

Candidate must have strong administrative skills (be able to create spreadsheets, research for projects etc) but also have experience as a nanny/babysitter. This job is 75% Personal/Family assistant work and 25% childcare – the children are self sufficient so the majority of responsibility related to the kids is driving 🙂

We would love to find an experienced PA who wants to manage a household, or an admin assistant who loves the idea of working out of a home!

This is an amazing opportunity to work for a High Profile Silicon Valley family! Both parents have EAs that you will be working with on a daily basis- you should be a team player.

College degree required.

Salary DOE, $90k+ medical benefits.

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for an organized, tech savvy, hip and intelligent PA to manage all home and personal needs. You will work out of a gorgeous ocean front home in Malibu, Monday-Friday, from 9am-6pm. Please have excellent computer skills and be experienced with all Apple products, Microsoft Office including Excel, Quickbooks is a plus. You should know all the hotspots for restaurants and travel locally and abroad as your new boss loves to taste and go on adventures! Please be dog friendly and happy to help pick up a teenager after school if needed. You might be asked to stay late a few times a year, but this is mostly a 9-6 position.

The ideal candidate is a former EA with talent agency experience and/or a current PA who has supported other HNW clients and values a loyal boss who appreciates your confidential nature. Please have a college degree, excellent references and at least 3-5+ years of experience.

Salary is 80-100k DOE, health insurance, mileage reimbursement for all miles driven for work purposes, paid sick days, paid holidays and 2 weeks paid of vacation.

Refined Philanthropist is in need of a polished EA to run her world. Your skills are top notch, you enjoy working in a home office and helping with the business, personal and family needs of your boss. You must have LONG TERM REFERENCES, great etiquette and fantastic computer skills.

The schedule is Monday-Friday, 11am-7pm. You must be a self starter and able to keep up with a fast paced environment. This Lady lives with her husband, no pets and often has her adult children and grandchildren coming to visit. Please have a lovely demeanor and the desire to commit long term to this position. You should have a thick skin, do not take things personally and are able to work well in a fast paced environment. Salary is 70-90k, DOE.

The ideal candidate is a Career Assistant who has long term references with at least 5-10 years of experience as an EA/PA under your belt and experience working in a home office. Our client values someone that takes the ball and runs with it, who can anticipate what is coming down the pipeline.

Please meet the below requirements if you are interested in this position:

– High level proficiency in Excel, Microsoft Outlook, MAC & PC computers, Apple products
– Experience working with other staff and managing vendors.
– Familiarity with supporting a boss who sits on several boards and understanding the intricate details that go into managing all of their engagements and travel.
– College degree required.
– Recent references required.

Most importantly, we are looking for that “perfect” fit. Our client would like to hire a seasoned Career Assistant who will stay with them for many years. Loyalty, honesty, integrity, and intelligence are paramount.

Established couple is seeking a highly driven, organized, and motivated Estate Manager to supervise the day-to-day operations of a busy household. The candidate should be a self-starter with excellent communication skills and a love for children. This Estate Manager must be professional and discreet at all times, maintain a strong work ethic, and be incredibly detail oriented and flexible. The Estate Manager will be the hub of administrative activity in the household. Duties include but are not limited to:
·Supervise housekeeping staff and landscapers to ensure meticulous standards for the home and property are met at all times. Participate in decisions to hire, fire and discipline.
·Handle and safeguard extremely confidential information with discretion, and deal professionally and diplomatically with staff members and business professionals.
·Act as a liaison with vendors. This includes obtaining competitive bids from vendors for home improvements or repairs and supervising vendors when they are in the home or on the property.
·Report any items in the house in need of repairs or enhancements and report these issues to the appropriate maintenance person and supervise maintenance vendor in repairs upon approval.
·Act as a liaison between housekeeping team, personal assistant and the family.
·Calendar and schedule regular service appointments to ensure that all areas of the home and grounds are functioning at the highest level.
·Maintain and oversee the house security system.
·Oversee a Crestron based “smart home” system.
·Ensure various household errands are completed. No errand should be deemed as “too big” or “too small.”
·Oversee the care and maintenance of a second property in close proximity.
·Maintain an updated list of household contacts.
·Create and update a household manual.
·Manage household mail.
·Ensure maintenance of family cars.
The ideal candidate will:
·Maintain a flexible schedule
·Be willing to work occasional nights, weekends, or holidays when needed.
·Possess a positive, “can do” attitude in which no task is too big or too small.
·Have a “team player” attitude and be willing to step up and assist another staff member when needed, even when the task is outside the realm of the formal job description.
·Maintain the highest level of professionalism.
·Be sweet, kind, and warm when dealing with the kids
·Be a proactive, self-starter, that is excellent with time management skills and multi-tasking. There should never be a moment when this individual is sitting around with “nothing to do.”
·Demonstrate a high level of common sense and stellar decision-making skills.
Requirements:
·Bachelor’s degree from a 4-year college or above.
·A minimum of 3-5 years of work in a private household. Estate Manager and House Manager experience is a MUST. Experience working in a fine home preferred.
·Clean driving record.
·CPR and First Aid certified.
·Fluency is Spanish is preferred but not required.

Job Details:
·Monday – Friday, typically 9:00am-6:00pm
·Competitive salary.
·Excellent benefits.
·Company car provided during work hours.

We are looking for a temporary PA to help out 2 days a week in Tiburon.

The family needs someone to come in and help them organize their home office, as well as put in systems to help get them on track!

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a personal assistant that will commit to at least a few years of service!
Organizational & secretarial skills are very important along with good Etiquette.
This is not an ‘industry’ position. It is a true personal assistant position to work directly with the principle and with and her staff. Duties will include computer research, errand running, booking travel, handling reservations, letter writing, and handling an extremely busy calendar.
This is a an amazing opportunity to work with an extremely busy entrepreneur. Must have a college education and great references.

Please respond with personal assistant as the subject, and send a cover letter to explain why you would be good for this position.

Calling all WME, UTA, CAA, ICM agency assistants! Have you ever dreamed of being groomed by one of the most respected business managers in town? This is a one in a lifetime chance to start as an Executive Assistant on this partner’s team! You will be trained to one day be a business manager for a top tier wealth and business firm representing the most exciting individuals as well as their companies in the Television, Film, Music, Social Media, Production, and Advertising Industries.

You will work directly with the Partner and Chief of Staff in their Beverly Hills office. This position is ready to hire immediately.
 
Responsibilities
– Answering incoming phone calls and directing accordingly
– Managing the Partner’s heavy day-to-day calendar, including scheduling and confirming meetings and calls
– Various project management for clients
– Acting as the liaison between Partner/various team members and the client
– Manage daily task list for the partner and prioritize and escalate time-sensitive matters appropriately
– Follow up on client matters and team tasks with staff account managers/accountants
– Heavy client communication
– Additional Projects and assignments as needed

Required Qualifications
– 3+ years of corporate executive assistant experience in the creative space, ideally a Partner of Senior Executive or Agent’s desk
– Bachelor’s Degree
– Time management and ability to meet deadlines
– Strong attention to detail
– Excellent verbal and written communication skills
– Ability to act as gatekeeper and escalate relevant information to Partner/various staff members as necessary
– Problem-solving and decision making skills
– Professional phone manner

Salary is 50-70k, DOE + Bonus and Health Insurance

We are looking for a great admin to run the life of a busy Creative couple in a gorgeous home in Beverly Hills. You should be fluent in Microsoft Office and excel in fast paced environments. You will be in charge of scheduling, travel, greeting high profile guests, and acting as the main liasion. Ideally, we are looking for an assistant with 2-3+ years of experience supporting a busy HNW or Creative Individual. Starting salary is 60k. Schedule is typically Monday-Friday, 10am-7pm, with some flexibility needed. Health insurance reimbursement after 6 months.