job type: assistant

Santa Barbara

Montecito Family Office seeks twenty four seven mindset Executive Personal Assistant

Filled

Posted : 06/03/24

An incredible opportunity for an outstanding High Level Executive and Personal Assistant, looking for a positive-energy-filled long term role! Must have excellent references, be able to pass a comprehensive background check and be either based in the Santa Barbara area, or happy to relocate from the LA area.
 
• Location: Santa Barbara. Will assist in LA and travel frequently with principal. Candidate must live in or near Santa Barbara or be willing to relocate. 
• Very private confidential family. Discretion is key.
• Regular hours are Monday-Friday 8-5 most weeks, but is important candidate is super comfortable with a flexible, dynamic schedule, and super comfortable and happy being available evenings, weekends and working holidays. Must have done and be excited for a 24 7 mentality.
• Travel: approx. to 50% (domestic and international) 
• Must have valid driver’s license with clean driving record and passport
• Must be comfortable helping with all aspects of assisting including travel coordination and management, team leadership and management, discretion in business meetings, computer and app proficiency, tech savvy, vendor and contract management, assisting with marketing when needed, strong leadership of teams, estate management experience a plus, excellent judgement and integrity, and be comfortable helping with all aspects of family pets kids and have an “all in” mindset. 
• Must be highly organized, detail oriented, and a great communicator and leader 
• Must be proficient in calendaring, task management, and budgeting
• Ideal candidate has a minimum of 5plus years in similar role with similar schedule and responsibilities.
• Must pass background check, drug test and reference checks.
• Seeking candidates looking for a long-term role only, with plenty of growth potential. If you are filled with positive energy, vibrancy for life, love an upbeat environment, have a high standard of excellence, great integrity and judgement and are as kind and committed as you are skilled, please apply! 

The salary is DOE and full benefits offered.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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san francisco area

Incredible darling family looking for an early morning part time Mother’s Helper

Filled

Posted : 11/12/24

One of the cutest families looking for a mother’s helper for their 2-year-old daughter, this is a dream part time job for someone who lives in the East Bay and ideal hours 7:00am-10:00am (might be extended a few more hours week to week). Both mom and dad have extremely busy work schedules and need your help to with share care drop off, child laundry, manage the house, meal prep, doctor appointments, and other miscellaneous tasks. Once you get to the house you will help get their precious daughter dressed, fed, and out the door to her share-care, and come this fall you will be dropping her off to preschool. Mom and dad are very laid-back first-time parents and want you to be loyal, professional, reliable, have a jane of all trades attitude and love the idea to help take things off their plate so they can focus on their work. Compensation is around $40 hr but flexible depending on the candidate and experience. If you are a fit, please reach out to me ASAP.

elizabeth@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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new york area

Looking For Entry-Level PA to Cavalier Dog Breeder in NYC

Filled

Posted : 04/10/24

Do you love dogs and have an interest in learning about all things dog – dog shows, dog magazines, dog training etc?! We have a King Charles Spaniel dog breeder in Manhattan who needs help keeping her busy life and home organized! This is an in-person, M-F 8-4 position with open flexibility to be open to calls and texts on the weekends. You should know all Microsoft Office Google Suite products, know how to keep a busy calendar organized, LOVE dogs (and love playing with them!!), know how to take dictation, drive around the city and out of the city for appointments (super important!!), know how to handle budgets and keep detailed records, know how to prioritize and be VERY computer saavy! This job has an immediate start date and the ideal candidate will not be afraid to jump right in and learn as they go! Flexibility, tech savviness, driving and organization are the key elements to being successful in this role! If this sounds like a dream position for you – please email us your resume. Salary is 75-80k, full health and dental benefits, 2 weeks vacation, 1 week sick time. *Must have a valid drivers license, no exceptions*

This job has been filled.

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Concord, mass

Very special PA needed in Concord, Massachusetts

Filled

Posted : 04/21/24

Are you a rockstar PA looking to make a difference in a family’s life and you’ve always wanted to live in a beautiful, small town? We are helping a mother daughter team find a short-term, possibly long-term PA to live in or live out on their incredible property. They are battling some health issues, so compassion and kindness are so important in this role. You should also be a wizard at research, a team player and making things happen!

This family will need help with the below tasks, plus other items!:
-researching special diets and some meal prep
-researching practitioners in the area who will make home visits
-researching home health tools and equipment
-assistance with their adorable dog
-errands around town plus grocery shopping
-driving the clients around as needed
-researching and implementing organizational methods (calendaring, finance tracking apps, etc)

Qualities this candiate should possess:
-compassion and kindness
-comfortable with medical issues
-very organized!
-dog lover
-comfortable getting to know the clients and their needs
-interest in joining clients on walks, outings

This is a very unique and special job! The position can be 6 months – 1 year, with the possibility of moving to another city with the client and staying on for many years! If this sounds like your dream job, email us your resume. help@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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san francisco area

Crazy busy and kind female principal hiring her perfect Personal Assistant

Filled

Posted : 01/21/25

This amazing busy female principal is seeking her perfect Personal Assistant. The ideal personal assistant will be highly organized, exceptionally detailed, resourceful and be able to multitask and prioritize with efficiency and discretion. Strong communication and interpersonal abilities, and QuickBooks and Payroll experience is a nice to have. This position is full-time with flexibility to occasionally work after hours or weekends. Hybrid between family home in Woodside and working remotely.  Spanish speaking is a plus, but not mandatory. Salary is DOE, and competitive Benefits.

Personal Assistant Responsibilities:

• Managing principal and her children’s calendar
• Communicating with the nanny’s the children’s weekly calendar
• Communicate with nannies and housekeepers as needed
• Making travel arrangements, including flights, hotel, dining and activities
• Booking appointments for the principal and her children
• Communicating and scheduling with vendors
• Managing household bill payments
• Helping principal buy gifts for family, friends, and teachers
• Hiring and directing other household staff
• Helping to organize occasional parties and events
• Overseeing the maintenance of the interior of the home
• Managing designated projects
• Organizing the home office and other areas of the home
• Errands
• Handling special projects such as helping an employer with a renovation or researching major purchases
• Helping principal and children stay organized

If you are a fit please reach out to me directly ASAP!
elizabeth@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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new york area

Heavy Travel PA Needed for Cool Soho Family

Filled

Posted : 05/16/24

We are helping a family of 5 find a very experienced heavy travel PA to travel all over with them. They travel often to upstate New York, Europe, Hamptons and other amazing domestic based travel spots. This is not a job for a clock watcher. This job also requires heavy weekend work, as they are traveling most weekends. When traveling, you will arrive early and set up the home to the family’s standards. You are in charge of grocery shopping, ensuring all of their favorite products are stocked, keeping everything stocked during the whole trip, light housekeeping if there is a housekeeper not available where they are staying, and anything else that comes up while the family is away!

When the family is not traveling, you will be based out of their Soho apartment, helping the housekeeper and the family office assistant. Your days can look like running errands, restocking kitchen, assisting chef, helping with the family business, helping the housekeeper if she is in a pinch…we are just looking for a team player!!

This family is very generous – you will have an excellent benefits package for you and your dependents, vacation and sick time, metro card and 401k match! Send us your resume and salary requirements if this sounds like your dream job – heather@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Clever Social Media Marketing Pro Wanted for Coolest Dog Rescue

Filled

Posted : 06/14/24

Our client has a very busy dog rescue that’s growing by leaps and bounds. She’s been handling all the work by herself, and she needs help! Her primary need is for social media support. She would love to find a candidate who understands trends and algorithms in order to market and sell the rescue, create brand partnerships and attract media attention. This is a full-time role that will be partially remote, and partially at the physical rescue which is located in Toluca Lake. Beyond the social media marketing efforts, your help will also be needed with administrative duties, as well as liaising with and vetting adopters. This is a dream job for a detail-oriented and creative self-starter who loves animals, and is a clever writer. Applicants MUST have social media expertise. Pay is $35 hour via payroll plus health insurance — plus paid time off — plus puppy parties — yep — puppy parties. Kind of dreamy! If you fit the bill — we’d love to hear from you!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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new york area

Executive assistant needed for an A list actor

Filled

Posted : 03/13/24

We are looking for a dedicated and thick skinned Executive Assistant to work for a High Profile Actor in NYC. This is more than a Personal Assistant job: you will be responsible for finances, high level administrative tasks, booking complex travel, corresponding with celebrities and High Profile people on a daily basis, as well as running errands, working hand in hand with the House Manager and acting as a strict Gate Keeper.

Ideal candidate will have experience supporting a busy, successful, High Net Worth Individual. You should have a minimum of 5-10 years experience in an EA role, with at least one long term reference of 3-4 years.

College degree is required. Must live in Manhattan. We are not considering non local candidates.

This is a job for a career assistant. Please do not apply if you want to eventually produce, direct or act.

Please send professional resumes to: nycjobs@thehelpcompany.com

Schedule is 24 7 (and we mean 24 7- you never know when you will get a call to travel at a moments notice.)

Salary DOE.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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san francisco area

Amazing CEO looking for his forever Chief of Staff

Filled

Posted : 10/23/24

This is a dream job and a chance to be the right-hand person to one of the loveliest CEO’s I have ever worked with. He needs someone who is extremely polished, proactive, a quick problem solver, experience negotiating contracts directly with lawyers (maybe someone with a paralegal background), vendor management, and can act as his right-hand person and a true partner to him. You will also be happy wearing the personal assistant and executive assistant hat, and love to help walk his dog if the dog walker cancels, meal prep, run errands, travel with him to all speaking engagements, handle his calendar scheduling emails other miscellaneous tasks. There is a lovely second home in Napa and you will spend time between there and his home in Pac Heights and have a hybrid in home office- remote schedule. When you are in Napa you will oversee vendor management. renovations and some property management. He has a very calm demeanor and needs someone who mirrors his presence, needs someone that he can trust and delegate effortless. Salary is DOE, plus full benefits and 20 vacation days. If you are a fit, local to the Bay Area please reach out to me asap.

elizabeth@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Santa Barbara

Most special Montecito client seeking the best Executive Personal Assistant

Filled

Posted : 04/26/24

Our client is the most lovely, accomplished and detail oriented busy Mom who is also running a couple of business and passion projects.

We are looking for a tech savvy, confidential, detailed, and experienced assistant who can manage her world with grace. You will help keep her life private and organized.

You will be based in the Montecito home office, Monday-Friday, 8am-4pm or 9am-5pm. Our client really values her evenings and weekends with family, and tries really hard to keep work during office hours.

The responsibilities will include extensive scheduling, travel itineraries, research for travel, booking travel, booking the children’s doctor’s appointments and assisting with any summer camps etc. and generally just being the lovely right hand that keeps our client’s personal world running. We need someone with Executive Assistant skills who thrives in a personal setting. You will work closely with the client’s house manager and other domestic staff.

Our client has a philanthropic heart, deeply cares about the environment and other traditionally liberal values. You will assistant with events for various birthday parties and fundraisers, previous event planning experience is a plus.

Please have 3-5 years of supporting a high net worth individual or family, excellent references and tech skills.

The perfect person already lives in the Montecito or Santa Barbara area, however our client is open to relocation from Los Angeles for a stellar candidate.

Compensation package includes $150,000 salary, DOE, medical, dental and vision insurance, paid time off and a wonderful place to work!

Please us let us know you are the detail oriented assistant who will be excited to run our client’s dynamic world!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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