We are looking for someone who can work three days a week, (Monday, Wednesday, Friday) from 8:00 AM – 4:30 PM. Our client prefers someone with a Bachelor’s degree, who is well read and is polite. If you have an interest in art that would be a huge plus, but definitely not required. $30-35 an hour on payroll, DOE.

The ideal candidate will have 1-3 years of experience supporting a HNW client as a Personal Assistant in Formal Home. Please be tech savvy and have great problem solving skills. This is the perfect job for someone starting their own business or who has another part time role. We are looking for at least a 2-3 years commitment, ideally longer.

You understand how every detail matters when working in a private home and formal setting. You do refer your boss as Mrs. and respect the boundaries between your Principal and the staff. Many of the employees in this home have been here for years. If you understand how to “of service” and not take things personally, you will be a great fit.

Your time will mostly be in the home office, but you will also go to the family office close by to pick up mail and do occasional paperwork.

We are looking for a true Hybrid Executive and Personal Assistant for two founders of a startup.

The job will require some socially distanced in person work, but also allow the majority of tasks to be remote.

The two partners will require:

-Calendar Management
-Research Projects
-Travel Planning and Booking
-Event planning
-Tasks around the house (organizing, inventory, pet care, etc.)

Ideal candidate will be a local SF resident. You should have a college degree, and a minimum of 5 years recent full time experience working in a support role. Experience working in start ups, with a “no job is too small” mentality is ideal! This is an all hands on deck company and we want to find someone who will fit into the company culture!

Please send professional resumes to: sfjobs@thehelpcompany.com

Salary DOE. $90,000 plus medical, dental & vision benefits!

Executive and Personal Assistant

We are excited to help this lovely couple find a wonderful service individual that will wear a lot of hats. The couple has several business interests, and a few properties that can use some management. Their personal assistant has been with them for 30 years – so this is a loyal fabulous place to work. You will be working out of their office in the Marina instead of the house, but will be checking on the house weekly. Personal assistant duties will be required, as well as Executive and home management –

Administrative support for other business and personal needs
o Managing calendars and contacts
o General organization
o Maintaining files
o Mailing, packaging and shipping as needed
o Maintaining Supplies
o Coordinating suppliers and vendors
o Scheduling
o Coordinate off-site meetings
o Processing returns and refunds for any requested items/materials
o Running errands, including shopping 
o Manage petty cash
o Technical support (all computer & software issues)
o Other tasks typical of administrative support
 
Home
o Support all home related issues as directed
o Household staff
o Research and interview domestic candidates
o Oversee household staff payment
o Maintaining household supplies
o Oversee repair and maintenance projects
 Sourcing contractors and maintaining vendor/contractors list
 Scheduling and meeting service providers
o Supporting dinners and parties
o Special projects as needed

Other duties as specified and considered typical for this position
 
Requirements
 
• Proficient in the programs necessary to perform the duties of the position: All Microsoft Office Suite applications, IOS specifically used by the family. 
• Outstanding organizational and time management skills
• Excellent interpersonal and communications skills
• Ability to multitask and prioritize daily work
• Flexible work schedule
• Must have own transportation

Not Required
• Bilingual in Spanish 

Salary & Benefits
• Commensurate with duties but generous!
•  Monthly stipend for benefits

We would appreciate that you not apply if you have not demonstrated loyalty, if you do not have a college degree, if you are not a self starter!

High Profile Couple in the Entertainment Industry looking for a seasoned Executive and Personal Assistant to manage all aspects of their busy lives. You must have at least 5+ years of recent EA/PA experience, be familiar with catering 24/7 to busy individuals, respect professional boundaries, be an incredible liaison/gatekeeper/communicator and be incredibly discreet. You have wonderful research skills and love a challenge. Your new bosses are wonderful, and have high profile careers and love their family – your job is to be hyper organized so they can be their best creatively at work, and be present when at home.

Candidate will be the sole assistant for both individuals, again, you must be hyper organized and very tech savvy! Experience with Google Docs, Social Media, Smart Home Technology, and more.

*Must be comfortable with cats*

*Manage estate.

*Must be highly organized, detail oriented and discreet.

*Candidate will act as the point person to agents, publicists, business manager, production and legal team.

*Responsibilities include but are not limited to – heavy/ever changing calendar management, vacation planning, business travel, gift giving, hiring staff, event planning, errands when needed. Assist on set as needed. Familiar with posting on Instagram and Twitter.

*Driver’s license with clean driving record and reliable transportation is a must.

*Confidentiality is KEY in this role.

*Looking for someone to work a long term position and loves being the right & left hands!

*Must have excellent references and be able to hit the ground running ASAP!

*Competitive Salary + Blue Cross PPO insurance, mileage reimbursement, paid vacation, paid sick days, 7 paid holidays.

Refined wonderful business woman is in need of a polished PA/EA to run her world and be her right hand working out of her home in Bel Air. You must have GLOWING LONG TERM REFERENCES, great etiquette and fantastic computer skills. The schedule will be about 11-7 with some flexibility. You must be a self starter and able to keep up with a fast paced environment. This Diplomat lives with her husband, no pets! Please have a lovely demeanor and the desire to commit long term to this position! We would love someone with good common sense, who can use a crystal ball 🙂 and a true service attitude!

Creative Dad who works by day and parents by night needs an incredibly organized and detail oriented Personal Assistant. The ideal person has about 3-5 years of experience recently working as a Personal/Executive Assistant. You will be based between two homes and in charge of construction projects, research, scheduling, sync’ing calendars, trouble shooting tech issues, finding gifts, researching family vacations, using Asana for project management, Google Suite for all admin needs and thinking of ways to make things run seamless.

We are looking for someone with a good track record, who really wants to be a Personal Assistant and would be excited to join this wonderful family. You will mostly be the Dad’s assistant, but there will be things that Mom needs as well. Both parents work in creative industries and have busy professions, they are also deeply dedicated to their family, and are passionate about instilling good values in their four children. The perfect PA for this position will have a high EQ, great judgment and is just as strong working independently as on a team.

It’s more about smart and someone great at their job then someone with 20 years of experience here. Knowing when you don’t have the answer and knowing who to pull in and ask. Someone who isn’t afraid to come up with solutions, think, see the forest and trees. Someone with high integrity who is discreet, loyal, trustworthy and highly ethical, a kind person who treats everyone with respect and dignity.

This is a Monday-Friday position, usually 10am-6pm based in West LA with some remote WFH times. In order to be considered you must be fully vaccinated for Covid, follow the CDC guidelines, have a clear background check, a reliable car to run errands in, be extremely tech savvy and excited to work for people that will be kind, and also challenge you to always be thinking and learning.

You will joining a wonderful healthy environment. This is a salary based position (DOE) plus health insurance is offered as well as sick days, paid vacation and holidays.

We are looking for a stellar Executive Assistant with agency/management/production company experience ready to leave the desk life and become this amazing client’s right hand. Wherever he goes, you go. You will keep his business and personal life seamlessly organized and anticipate his needs. You understand why knowing all of his habits and wishes is essential. You are excited to work long hours on set and create the ultimate gift list for his nearest and dearest. You must be tech savvy, extremely plugged into the entertainment world and be excited to be a part of your new boss’s incredible world.

RESPONSIBILITIES AND DUTIES —
• Manage the day-to-day of high profile artist
• Act as liaison and first point of contact
• Keep up on emails, organize meetings and appointments, maintain a schedule
• Coordinate travel: arrange transports and accommodations
• Oversee the hiring and training of personal staff (permanent or part-time)
• Recognize patterns in order to implement systems to streamline and improve productivity
• Take meeting notes and send reminders when necessary
• Conduct research for various topics and report on findings
• Manage gifts: birthdays, holidays, condolences, thank you, etc.
• Execute miscellaneous tasks and run errands that support administration or personal

REQUIREMENTS —
• Maintain professionalism and be respectful of all private information
• Be able to travel, sometimes on short notice
• Experience in production: film & television, music
• Strong people skills: active listener with good communication skills
• Detail oriented, organized, time management
• Proficient with technology
• Ability to anticipate needs and multitask
• Comfortable being on call 24/7, sometimes this means responding to a text or email, other times this requires last minute travel or running an important errand

Competitive Salary!

Personal assistant for friendly family of 3-and-growing
We’re looking for a personal assistant to join our family team. We anticipate a variety of hands-on, administrative, and research tasks, so versatility is important. We’re looking for someone who’s easygoing, energetic, and excited about the work they do. The purpose of this role is to manage the operations of their lives to give them the time they need to have a mission-oriented impact.

About the family: The mother works mostly from home, doing strategy & design consulting for a variety of clients, often supporting mental health & wellness. The father works in a (COVID-conscious) office at a nonprofit that does AI safety research. They have a 15-month-old daughter who loves to read books, explore nature, and dance, and are planning to grow our family in the near future.

They also live in a co-living community, a type of non-traditional living situation (or perhaps very traditional, by Paleolithic standards).

Responsibilities for this role include:

Ensure a clean, organized, well-functioning family household. Implement improvements to the space with only relatively high-level direction. Learn and anticipate our needs and preferences.

Plan and manage more complex projects, such as renovations, moves, or events.

Source, hire, manage, and if necessary fire junior temporary contractors or staff, such as handyman contractors.

Help with more complex life strategy projects such as meal/diet planning, or evaluating options for a new car purchase, guided by our goals and your research

Travel planning

Assist with moderately complex paperwork tasks (financial, legal, and so forth)

Proficiency with modern productivity software; you should be extremely comfortable collaborating in Google Docs, picking up a new project management app, or navigating the intricacies of calendaring software.

Running errands, paying bills, and other day-to-day administrative and logistical work

(Optional) Supplement our full-time nanny by providing limited childcare support when needed. We’d be looking for someone skilled at relating to children with love, respect, and consent.

This is a full-time role in Berkeley, CA. We expect a few hours per day will need to be done out of our home, and the remainder can be remote. After-hours & weekend availability is expected, but demands will be modest and negotiable. Infrequently, travel with the family may be required.

They live in the Elmwood neighborhood of Berkeley, and the house is a close walk to shops and parks. All members of our household of eligible age are COVID-vaccinated-and-boosted, thoughtful about how we relate to COVID risk, and proactively communicative about risk management. We ask that you have and maintain all recommended COVID vaccinations and boosters.

Compensation depends on experience, and likely ranges from $100,000 – $150,000/year. A $5,300/year reimbursement for health insurance is included, plus paid vacation and holidays.

Please have verifiable references and a CV matching the job request.

please send a cover and CV to Elizabeth@thehelpcompany.com We will not respond without a resume!
Thank you!!

Sense of humor and a great work ethic is a must! You will be supporting a Celebrity with a dynamic life and wonderful team! This is a DREAM JOB for a Personal Assistant who is excited to manage a gorgeous home in the hills. This client is single, no partner, no kids and no pets. You will work in person at the house on Tuesdays 10:30am-7/8pm, and Fridays 9am-6/7pm – the rest of the week you can work remotely, at home in LA. You will manage the home, schedule vendors, take in packages, pack and unpack your employer, travel ahead to prepare her home for any on set needs about a week at a time, and do whatever is needed to support her. You will get to work closely with the Executive Assistant who manages all business needs. This is a wonderful job for someone with at least 1-3+ years of experience supporting a dynamic Celebrity, Creative Executive or High Net Worth Individual.

Must be fully vaccinated for Covid, tech savvy, fluent with Google Suite, Apple products and extremely resourceful. You can plan parties, find hard to source gifts, coordinate travel itineraries and love taking care of your boss.

Medical, Dental and Vision insurance are offered + 401k and a Salary of 55-65k to start – eligible for a raise up to 80k after you have proven yourself 3 months into the job, plus PTO.

A wonderful and inspiring Hollwyood producer is in need of a brilliant organizer who loves dogs. Saturday is the day she loves doing projects, from the pantry to the closet to the new filing system. There could be a trip to the market or the Container store so that you can organize even better. They are open to new ideas, but it would be wonderful if you are the ultimate organizer – you were that person that color coordinated your calendar, your closet, your toys etc. They have a dog that would love to take a walk during the day. Please let us know your price and your availability.
claudia@thehelpcompany.com