1.      PERSONAL ASSISTANT 
 
A.     LIFESTYLE MANAGEMENT
 
·   Professionally represent the family in correspondence, coordination, research and planning. 
·   Work closely and directly with the family to intimately understand and anticipate their needs. 
·   Build and maintain relationships and rapport with vendors, frequented establishments and associates of the family. 
·   Maintain the family’s calendars with detailed notes about appointments, contact information and directions. 
·   Plan and execute small and large events with significantly varying guest lists. 
·   Shopping on behalf of the family and in coordination with the family’s stylists. 
 
B.      TRAVEL / LOGISTICS 
 
·   Work closely with the Chief of Staff to plan, coordinate and book highly complex travel involving staff and resources globally to ensure the family is fully comfortable upon arrival. 
·   Work with local concierge to suggest and plan activities for the family while they travel. 
·   Liaise with the family and the Estate Manager to prepare and maintain packing lists and oversee packing. 
·   Work with the family and Estate Manager to prepare and maintain lists of items that should be stocked within the household.  
 
C.      ORGANISATION
 
·   Ship items globally, as needed.
·   Sell items no longer wanted or needed by the family.
·   Plan highly complex travel and coordinate and organize staff availability, meticulously oversee packing, prepare and maintain packing lists, on trips with frequent changes.
·   Planning events, parties and gatherings at the property. 
 
E.      FINANCIAL
 
·   Maintain meticulous records of all spending provide this to Management and family accountants. 
 
F.      RECORDS
 
·   Work with the family’s doctors, schools, and service providers to prepare and maintain meticulous records of the family’s medical, educational and other personal records. 
·   Work with the family’s stylists to maintain an inventory of the family’s personal clothing and jewellery and art when required.
 

One of our favorite clients is hiring! The current assistant moved out of state and is working remotely until they find the next special person to take over. The is the total dream job! You get to work in a gorgeous home office of Santa Monica Canyon for the most lovely couple. Incredible work/life balance! This is a Monday-Friday position, you can work 9-5, or work later a few days and leave earlier the other days.

We are looking for a polished, articulate, and sophisticated assistant for a philanthropic family. The office is located in a beautiful family home in Santa Monica Canyon, and is a wonderful place to work. We would love to find someone with a bachelor’s degree from a top university. Looking for someone excited to help run their household and their family foundation. Must be proficient on Mac + Google Suite, and have knowledge of word and excel programs. Responsibilities include phones, errands, organizing, filing, gifts, bookkeeping, expenses, booking travel, being the liaison with other staff, and small projects, supervise vendors, create inventory lists and other tracking sheets on word. We would love to find someone trustworthy and lovely who lives in West Los Angeles. The couple is extremely respectful and great to work for. They are offering a generous salary (inclusive of helping you with health insurance,) and paid vacation, holidays and sick days.

Please be vaccinated for Covid, have a reliable car you can use to run errands and be ready to work starting end of September 2022!