We are seeking a motivated, high-energy individual to manage the financial and patient-relations area of this progressive, well-established dental office. The position is full-time and would entail patient check-in, check-out, payments and invoicing, scheduling, patient care follow-up, insurance billing, etc., (depending upon skill-set and desirability to train). The most important goal is to acquire a member who is polished, a swift learner, and someone who plans to be a long-term staple of the team.

Depending on experience, this is a $16-20/hour position with a stipend towards health insurance. Sick days, holidays and PTO.

We are looking for the best and the brightest candidates only.  This person will work directly for the firm’s CEO and manage and maintain schedules, handle complex travel arrangements, and help to maintain facilities and homes around the country. Significant responsibility is entrusted to this individual.

This person will be part of a 4 person team, all of whom assist the CEO in managing personal and business scheduling, organizational matters, and travel. Extensive travel to West Coast, New York, and Europe is required, including 2 months in Carmel, California each July and August. 24-7 phone availability is required and must be able to respond to emails within 60 minutes on evenings and weekends, although office hours are usually only 8am to 6pm, Monday through Friday plus approximately two weekend days a month.   If you work a weekend day, another day off is given.  Hours per week will average about 55 over the full year.

If you are currently employed, we will pay you up to 20% more than your current compensation. If you are not employed but have a job offer, we will improve that offer by up to 20%.

Responsibilities may include:
• Coordinating complex travel arrangements involving large groups of people, using private or chartered aircraft worldwide.  Current individual in the role has traveled to Dubai, Poland, Austria, Norway, Finland, Italy, Spain, Sweden, Costa Rica, France as well as domestic locations all in past three years.
• Assisting in general operational functions for the firm
• Maintaining very complex calendars and event schedules for business and personal events
• Managing vendors and serving as a liaison
• Remaining available to assist when large project deadlines and off-hours meetings are required
• Researching and developing new ideas and projects
• Managing high end properties throughout the country
 
 
The successful candidate will:
• Have outstanding analytical, operational, and organizational skills
• Be highly proficient in Microsoft Office
• Have a 4 year degree and have maintained a 3.0 GPA; any major is acceptable.
• Be willing to work for 2+ years in this role

We are looking for a dynamic, personable, extremely organized and confident EA to be the right hand to this impressive CEO! The office is in Hollywood and we’d love for someone to be close by. This is an incredible opportunity to join a growing, but already established and successful company!

Day to day you will:
– Manage the CEO’s calendar, schedule meetings and all day-to-day needs
– Executive full travel itineraries
– Oversee expenses
– Collaborate with all teams within the company
– Help plan onsite and offsite events
– Manage and put together meeting materials
– Help with some personal requests

Minimum Requirements:
– 5+ years of Executive Level EA experience
– Effective communication skills
– Extremely organized
– Organized, punctual, flexible
– Able to work long hours when needed
– Confidential, discrete and operate at a high level of integrity
– Tech or Start Up experience

This fast paced, well-funded, technology start up is looking for an incredible Executive Assistant to help run the CEO’s business and personal life. You will work closely with the Chief of Staff to ensure the everything is running smoothly. You must be an extremely buttoned up, diplomatic, discrete, organized and professional individual. This position will change as the company grows. Today it will be managing your CEO’s emails, meetings, taking minutes in board meetings, researching, and assisting with personal needs such as personal errands, event planning and real estate management. Please have a 24/7 mentality and be ready to join a team who is working around the clock to build this company’s future.   We are looking for a good solider who takes pride in their work, smiles and completes tasks. You are a great independent worker, but also thrive on teams. This is an exciting environment and you will be an indispensable part of the team.

Please meet these requirements: 
• College Educated and Graduate
• 5-7 years of C-Level or high-level support position as an EA
• Flexible schedule – the days can be long as we build the company and need someone that is dedicated to the company’s mission
• Clean and professional social media presence 
• Working knowledge of Microsoft Suite, Google Suite, Slack, Workplace and an ability to learn technologies quickly if you are not already familiar with them
• Very strong written and verbal communication

Generous compensation, dependent on your experience. This position will be hourly, with paid OT as eligible per California law plus fantastic benefits.

NEW YORK: Executive Assistant needed on the UES. This is an avant-garde, non profit in the medical field. Our client is looking for a polished, professional gate keeper to support the founder and the Executive Director. You should have a minimum of 3 years full time experience working in a support role. College degree is also required. Your main responsibility will be to manage these two busy female executive’s calendars. The clients are High Profile VIPS, so you should be articulate and discreet and extremely service oriented. Interest in wellness and mental health would be preferred. This is a lovely and serene office environment, and employees are considered family members. Salary: $65,000. Schedule is Monday through Friday, 9-5p (almost no OT required.) They are looking to hire ASAP! Please send professional resumes to: nycjobs@thehelpcompany.com

Our client, a well established CEO in West Hollywood is looking for a wonderful Executive/Personal Assistant. He is not only a tv personality, but he also has three other companies from a financial company to health care and philanthropy. This company offers a unique balance of creative, fast-paced culture, with stability and comfort of an established organization. The ideal candidate is someone who has high energy, flexibilty, a good personality; You are also a creative problem solver, friendly, cooperative, team-oriented, and professional. If you are looking for a wonderful place to work – please send us your resume and a cover letter.

Position Description:

• Organizing, completing and tracking multiple expense reports through the company systems
• Organizing, coordinating and completing all phases of multi-leg national and international travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings
• Maintain and coordinate multiple calendars and schedules
• Coordinate meetings – in-house, video conferencing, conference calls.
• Support of informational databases
• Document production — letters, emails, memos, presentations and reports
• Interface with internal and external customers, staff and management
• Creating, maintaining, archiving and retrieving departmental files
• Creating and updating contacts via database system as necessary
• Assisting with projects and other duties as needed

What you offer

• Exceptional communication skills, both written and verbal
• Exceptional attention to detail and organizational skills
• Team player but able to work independently
• Ability to multi-task and prioritize in a fast-paced and demanding work environment
• Ability to work with any personality
• Experience with planning heavy travel and a minimum of three years of EA experience supporting two or more frequent travelers
• Must be proficient in Microsoft Word, Excel, and Outlook
• Excellent reliability and timeliness

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Position Overview
The Accounting and Business Manager is responsible for the accounting and general operations of the household and other personal and business affairs of a high net worth individual.

Essential Functions, Duties, and Responsibilities
• Responsible for all accounting and supporting CFO on bookkeeping, tax, and finance matters and required administrative tasks
• Provide accounting support for household operation, including maintaining household budget, paying household bills, etc.
• Provide accounting support for aviation department, including maintaining aviation budget, paying aviation bills, etc.
• Coordinating purchasing, inventory, and supply management for household
• Oversight of Estate/House Manager responsible for household staff (including scheduling, training, and hiring), management of household task lists, maintenance of furnishings, and overall care of property
• Oversight of Estate/House Manager responsible for management of various contractors, vendors and service providers related to the improvement and maintenance of the property, including landscaping, HVAC systems, audio/video systems, security system, plumbing, etc.

Requirements
• CPA required
• Bachelor’s degree in accounting/finance or related field preferred
• 5+ years business or household management experience
• Very strong accounting, tax, financial background
• Proficiency in MS Office Suite required
• Knowledgeable of IT systems, processes, databases, etc.
• Familiarity with Family Office – specific software.

Knowledge, Skills & Abilities
• Demonstrated success as a manager and leader, excellent judgment
• Business savvy, highly diversified and connected
• Obsessively organized
• Detail and action orientation
• Diverse skills (business, technical, communication, human resources)
• Positive, collaborative, and can-do attitude

Compensation – Competitive compensation commensurate with experience. Corporate-type benefits.

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Lovely and refined EA needed to support a busy Director of a wonderful Nonprofit! You will be the gatekeeper for a busy individual who is super passionate about what they do. The typical admin duties apply in addition to helping with fundraising and events. $50k plus benefits.