This fantastic start up is seeking a professional and polished receptionist to run the front of the office. The ideal candidate is college educated, has a few years of work experience under their belt, loves keeping an organized workflow and takes pride in their work. We would love someone who has been working at a start up or some type of creative industry. This is an amazing opportunity to join a growing and successful company who is past their infancy and into their prime years.

Responsibilities listed below:

• Greet clients and escort office visitors to appropriate meeting locations.
• Coordinate with the Executive Assistants to ensure meeting rooms are prepped and available.
Provide additional support as necessary. 
• Provide additional support for the Office of the CEO.
• Receive mail, packages, and deliveries.  Distribute to recipients accordingly. Maintain direct
communications with FedEx, UPS, and USPS.
• Guide visitors and new hires through an office tour
• Coordinate weekly staff lunch catering every Thursday.
• Collaborate with IT staff to ensure AV equipment is working properly in the conference rooms.
• Maintain office phone system with IT team.
• Coordinate general office calendar.
• Monitor and maintain office supply inventory.
• Place employee orders for company products.
• Work closely with Supply Chain for all Product Orders.

Schedule is Monday – Friday, 9am – 6pm (with some overtime.) Hourly rate is between $15 – $17, DOE.  This will be a temp to hire position. Benefits include medical coverage, paid vacation and holidays.

Ready to hire immediately!

Incredibly successful executive is in need of the best EA. This is an all consuming position that requires no ego and a true passion for music. She has had many successes in her career and continues to make impressive strides. Your administrative skills are excellent and you have at least 3+ years running an extremely fast paced and demanding desk of an entertainment industry executive. You thrive working under pressure and are able to put out fires gracefully. This is an INCREDIBLE opportunity to work for one of the industry’s best. Please have excellent references, strong communication skills and a stellar work ethic. You have an understanding of how to land the best restaurant reservations, find the best gifts in town and a thick skin who can deal with any personality.

We are looking for a seasoned CAREER EA with at least 5+ years of experience supporting a studio executive, producer or talent agent. Must have experience at the highest level. You should be an excellent communicator, a strong gatekeeper and have the ability to push your agenda to ensure your boss stays on schedule!

This is for the BEST right hand out there!

Salary is DOE 100k+ plus excellent benefits!

Super down to earth and KIND couple from NY is looking for a temporary Personal Assistant who LOVES dogs to start working immediately through end of July at the earliest/Labor Day at the latest. This is a salaried on-call position working for two of the kindest people you’ll ever meet and their 14 year old small love-bug of a dog who needs lots of attention. The position is basically errands, helping with travel, driving the Mrs. on occasion and staying with the doggie when the bosses are away from home. Occasionally the Mr. travels and when he does (for a couple days at a time), the Mrs. would love to have you spend the night. You may not work a full 40 hours because the couple is private and they don’t love to have a people around all the time. They offer excellent pay and benefits. It’s truly a dream situation. Our ideal candidate is a smart Assistant who lives in or near Malibu, has a perfect driving record, wonderful references, a low-key personalty and a love of animals. Please reach out if you are interested. The couple would love to meet next week. Thank you!

WE are looking for an organized creative self starter. This fantastic celebrity has a wonderful successful business, so there will be personal and executive duties. You will be managing the calendar, helping manage the staff, doing a bit of travel, taking notes during business meetings, setting schedules, making a lot of returns, and many other assorted duties. The home office is busy as the family has a lot going on from nannies and chefs to play dates with all the nannies. The staff works well together, and the past assistant is leaving to start a business, but she has been there for 10 years. She will be training you, and in the beginning, you will be working along side her. Please let us know if you are interested. The salary will start low, and go up as you learn the job!

We are looking for the most organized, polite, polished, stylish person who can help with an extensive calendar, travel plans, and a lot of communication. This person will have a lot of exposure to celebrities in the fashion, sports and entertainment world, so it is very important that you have worked with a high profile person with an extensive calendar in the past. This client is constantly being asked to do things, and we need someone who can point them in the right direction – Someone who can truly take care of a person. A nanny for an adult! This job will require travel, along with making sure this person gets to every event and meeting that is required of them. Your gate keeping skills need to be impeccable. Please send us your resume that will demonstrate your writing skills, and why you would be the right person for this wonderful woman. Salary is DOE for the right person!

This visionary CEO/Mom/Entrepreneur has an incredible company that is growing by the minute! She has a wildly busy schedule and needs a right hand to keep her organized so she can focus on expanding her business. Think any lifestyle brand when they first started out and started growing quickly and this is that kind of company. 

We are hoping to find a wonderful right hand that will grow with the company as they continue to expand quickly. First and foremost, we are looking for an assistant who is PASSIONATE about health and wellness. You are the right hand that loves organization, thinking 10 steps ahead of your boss and strategizing how to best lay out their day.  While your admin skills are top notch, you are also incredibly creative and enjoy creating order out of chaos. This is for the ultimate gatekeeper who takes pride in their work.

The ideal candidate has experience with Microsoft suite, managing social media accounts and a strong desire to learn. We are looking for an incredibly professional assistant with excellent references! Ready to interview ASAP.

Salary: 40-45k, DOE

Wonderful single Mom with two kids, two large homes (both of which are under construction at the moment), a huge job, commercial real estate, charity obligations, social commitments and many board positions needs a top-notch Assistant to help manage her super busy life.  This is primarily a M-F job, but there will be after hour calls and weekend help needed on occasion. The ideal candidate is someone without a ton of outside obligations who is willing to pitch in as needed, even in the off hours.  No worries, this client is respectful and doesn’t burn her staff out.  Applicants must be super tech savvy (both MAC & PC), child and pet friendly and willing to work on a team.  This is a fabulous opportunity to work with a wonderful and generous family. Please let us know if you fit the bill. Thank you!

Amazing entrepreneur is looking for a superstar Mandarin speaking Family/Executive Assistant to work full time, M-F.  You will have the opportunity to work for two extremely cool companies downtown in addition to working in a private home.  One company teaches start ups how to raise money, so you will deal with events, correspondence, travel, presentations & more.  The other company is a digital investment bank.  After 2:30pm, you become the Nanny and will help with Mandarin homework, English, math, afterschool activities and more!  Our ideal candidate is a highly organized, super tech savvy, educated (econ. background would be ideal!), kid friendly Assistant who speaks Mandarin and English.  Please let us know if you are interested.  Thank you! 

CEO of a busy treatment center is in need of an incredibly organized, compassionate and forward thinking personal assistant. You should have a thick skin and be able to keep up with a fast paced office. You will be working out of the office though often on the run handling various Target runs, holiday shopping at Neimans or grabbing coffee. The ideal assistant is college educated, poised and loves being the right hand. Each day will be different. From arranging travel to responding to emails on your bosses behalf to excel sheets, everything goes. If you have an interest in therapy/mental health/medicine, that is a plus but not necessary. The schedule is generally 9am-5pm, Monday-Friday but could call for some flexibility. Depending on your experience, the salary range is 40-50k. This is great for an assistant who has been working a few years and ready to move onto their next chapter!