We are looking for a dynamic, personable, extremely organized and confident EA to be the right hand to this impressive CEO! The office is in Hollywood and we’d love for someone to be close by. This is an incredible opportunity to join a growing, but already established and successful company!

Day to day you will:
– Manage the CEO’s calendar, schedule meetings and all day-to-day needs
– Executive full travel itineraries
– Oversee expenses
– Collaborate with all teams within the company
– Help plan onsite and offsite events
– Manage and put together meeting materials
– Help with some personal requests

Minimum Requirements:
– 5+ years of Executive Level EA experience
– Effective communication skills
– Extremely organized
– Organized, punctual, flexible
– Able to work long hours when needed
– Confidential, discrete and operate at a high level of integrity
– Tech or Start Up experience

This fast paced, well-funded, technology start up is looking for an incredible Executive Assistant to help run the CEO’s business and personal life. You will work closely with the Chief of Staff to ensure the everything is running smoothly. You must be an extremely buttoned up, diplomatic, discrete, organized and professional individual. This position will change as the company grows. Today it will be managing your CEO’s emails, meetings, taking minutes in board meetings, researching, and assisting with personal needs such as personal errands, event planning and real estate management. Please have a 24/7 mentality and be ready to join a team who is working around the clock to build this company’s future.   We are looking for a good solider who takes pride in their work, smiles and completes tasks. You are a great independent worker, but also thrive on teams. This is an exciting environment and you will be an indispensable part of the team.

Please meet these requirements: 
• College Educated and Graduate
• 5-7 years of C-Level or high-level support position as an EA
• Flexible schedule – the days can be long as we build the company and need someone that is dedicated to the company’s mission
• Clean and professional social media presence 
• Working knowledge of Microsoft Suite, Google Suite, Slack, Workplace and an ability to learn technologies quickly if you are not already familiar with them
• Very strong written and verbal communication

Generous compensation, dependent on your experience. This position will be hourly, with paid OT as eligible per California law plus fantastic benefits.

NEW YORK: Executive Assistant needed on the UES. This is an avant-garde, non profit in the medical field. Our client is looking for a polished, professional gate keeper to support the founder and the Executive Director. You should have a minimum of 3 years full time experience working in a support role. College degree is also required. Your main responsibility will be to manage these two busy female executive’s calendars. The clients are High Profile VIPS, so you should be articulate and discreet and extremely service oriented. Interest in wellness and mental health would be preferred. This is a lovely and serene office environment, and employees are considered family members. Salary: $65,000. Schedule is Monday through Friday, 9-5p (almost no OT required.) They are looking to hire ASAP! Please send professional resumes to: nycjobs@thehelpcompany.com

Our client, a well established CEO in West Hollywood is looking for a wonderful Executive/Personal Assistant. He is not only a tv personality, but he also has three other companies from a financial company to health care and philanthropy. This company offers a unique balance of creative, fast-paced culture, with stability and comfort of an established organization. The ideal candidate is someone who has high energy, flexibilty, a good personality; You are also a creative problem solver, friendly, cooperative, team-oriented, and professional. If you are looking for a wonderful place to work – please send us your resume and a cover letter.

Position Description:

• Organizing, completing and tracking multiple expense reports through the company systems
• Organizing, coordinating and completing all phases of multi-leg national and international travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings
• Maintain and coordinate multiple calendars and schedules
• Coordinate meetings – in-house, video conferencing, conference calls.
• Support of informational databases
• Document production — letters, emails, memos, presentations and reports
• Interface with internal and external customers, staff and management
• Creating, maintaining, archiving and retrieving departmental files
• Creating and updating contacts via database system as necessary
• Assisting with projects and other duties as needed

What you offer

• Exceptional communication skills, both written and verbal
• Exceptional attention to detail and organizational skills
• Team player but able to work independently
• Ability to multi-task and prioritize in a fast-paced and demanding work environment
• Ability to work with any personality
• Experience with planning heavy travel and a minimum of three years of EA experience supporting two or more frequent travelers
• Must be proficient in Microsoft Word, Excel, and Outlook
• Excellent reliability and timeliness

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Position Overview
The Accounting and Business Manager is responsible for the accounting and general operations of the household and other personal and business affairs of a high net worth individual.

Essential Functions, Duties, and Responsibilities
• Responsible for all accounting and supporting CFO on bookkeeping, tax, and finance matters and required administrative tasks
• Provide accounting support for household operation, including maintaining household budget, paying household bills, etc.
• Provide accounting support for aviation department, including maintaining aviation budget, paying aviation bills, etc.
• Coordinating purchasing, inventory, and supply management for household
• Oversight of Estate/House Manager responsible for household staff (including scheduling, training, and hiring), management of household task lists, maintenance of furnishings, and overall care of property
• Oversight of Estate/House Manager responsible for management of various contractors, vendors and service providers related to the improvement and maintenance of the property, including landscaping, HVAC systems, audio/video systems, security system, plumbing, etc.

Requirements
• CPA required
• Bachelor’s degree in accounting/finance or related field preferred
• 5+ years business or household management experience
• Very strong accounting, tax, financial background
• Proficiency in MS Office Suite required
• Knowledgeable of IT systems, processes, databases, etc.
• Familiarity with Family Office – specific software.

Knowledge, Skills & Abilities
• Demonstrated success as a manager and leader, excellent judgment
• Business savvy, highly diversified and connected
• Obsessively organized
• Detail and action orientation
• Diverse skills (business, technical, communication, human resources)
• Positive, collaborative, and can-do attitude

Compensation – Competitive compensation commensurate with experience. Corporate-type benefits.

Are you looking for the best company culture?  Have you been an assistant for a busy CEO, but the culture was just too corporate?  This position is for someone that can make herself indispensable and is an intricate part of the day-to-day functioning!  You are so good at your job that you could even sit in for the CEO on meetings they can not attend.  You are a proactive problem-solver that is smart and can foresee any problems before they become problems.   You can handle the CEO’s hectic travel schedule, as well as all of their meeting schedules, and ensure that notice goes out to all attendees.  Obviously you will be handling any diary clashes.  Your time management skills are fantastic, and you will be screening incoming calls, and prioritizing the calls and emails as there will be thousands!  
You will be responsible for all the corporate documents, including laws, and board meeting minutes.  You might have worked for a start-up, or another life-style company.  You have a strong ability to multi task and stay organized!   You will be responsible for some personal assistant duties such as gift buying, or reminding them of birthdays.    This position starts in DC, where you will train, and help them move to Los Angeles. This is truly the best assistant position we have had in 30 years! This is a full time, exempt position with a competitive salary and great benefits! Not to mention great bosses, and a great company!
Please submit a resume along with your salary requirement.

Lovely and refined EA needed to support a busy Director of a wonderful Nonprofit! You will be the gatekeeper for a busy individual who is super passionate about what they do. The typical admin duties apply in addition to helping with fundraising and events. $50k plus benefits.

NY family looking for a temp to help them asap with their 18 month old baby girl. We are looking for someone who is flexible to work all day- different times and who can cook and do some light housekeeping. 40-50 hours guaranteed $20 per hour cash.

This incredible businesswoman seeks the most organized and professional executive assistant to run her life. You will be running every detail of her life from professional to personal. Please have 10-15 years of experience with long-term references running the lives of prominent executives in the entertainment industry. You will be coordinating with all of her professional commitments as well as many personal events, which is why we need a seasoned professional.  You are in charge of the traditional assistant duties of scheduling, rolling calls, travel agendas, prioritizing all issues that require the attention of your boss and being the face of the office. The ideal assistant has provided her boss with exemplarily service, understands the nature of a fast paced office, can prioritize and anticipate the needs of her boss and is not afraid to take on projects. You thrive under pressure, are a self-starter and always maintain your professional integrity. Please have a great sense of style as you will work with her stylists and help facilitate gift giving. This is an incredible position for the right person! Salary is DOE plus benefits and typical holidays/vacation.