NEW YORK: One day a week Personal/Family Assistant needed in Soho. Parents are looking for an upbeat person to help with: scheduling, calendars, dealing with vendors, running simple household errands and taking their tiny dog to the vet. Ideal day would be Monday or Friday, but we are flexible for the perfect person! Please have a minimum of 3 years full time recent experience working as a Personal Assistant in a busy home. Major bonus if you have worked as a nanny, so you are comfortable wtih kids running around! Salary DOE, $25-$40/hr.

Please send resumes to: nycjobs@thehelpcompany.com

Looking to hire immediately!

We have a job in Brentwood for a high profile family.  Family is looking for a real estate manager- a candidate with longevity in their positions , experience in managing staff and take command of the two homes and properties. Job entails travel , scheduling, gift buying and many more executive assistant duties. Candidate must be willing to work long days and travel . We are currently looking for an absolute professional, someone who can prioritize and delegate. You will go above and beyond for this family and be loyal. The family loves to entertain, so being in charge of dinner parties and events would be wonderful.
Salary DOE and full benefits.

Responsibilities
• devising and maintaining office systems, including data management and filing
• arranging travel, visas and accommodation 
• international travel with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• screening phone calls, enquiries and requests, and handling them when appropriate
• meeting and greeting visitors at all levels of seniority
• organizing and maintaining schedules and making appointments
• dealing with incoming email, faxes and correspondence, often corresponding on behalf of the Chairman
• carrying out background research and presenting findings
• producing documents, briefing papers, reports and presentations
• organizing and attending meetings and ensuring the manager is well prepared for meetings
• liaising with clients, suppliers and other staff.

In addition to supporting Chairman and managers, candidate may also have their own personal workload and responsibilities. These could include:
• carrying out specific projects and research
• responsibility for some accounts and budgets
• taking on some of the manager’s responsibilities and working more closely with management
• potentially making decisions and delegating work to others in the manager’s absence
• being involved as support in decision-making processes.

Salary
• Negotiable but depends on experience and qualifications.  

Working hours
Primarily 9:30am to 6pm.

Work Location
Los Angeles – Downtown Office

Qualifications
High School Diploma required, BA/BS Degree strongly preferred.  Areas of study encouraged:
• entertainment/communications
• business/economics/finance/accounting
• administration/secretarial studies
• general management

Work experience
Required: a minimum of two years similar and relevant experience. 

Skills
In addition to relevant experience and secretarial/administrative knowledge, you will need to show evidence of the following:
• ability to adapt to multi-cultural work environment particularly related to Chinese and other Asian cultures.
• exceptional written and oral communication skills
• excellent word processing and IT skills, including knowledge of a range of software packages (most importantly MS Office, email, web navigation)
• knowledge and familiarity of all social media applications and utilities (Facebook, Instagram, Twitter, WeChat, Periscope etc)
• ability to work under pressure and to tight deadlines
• good organisational and time management skills
• ability to research, digest, analyze and present material clearly and concisely
• excellent interpersonal skills
• ability to work on your own initiative
• honesty and reliability
• attention to detail
• flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• discretion and an understanding of confidentiality issues.

NEW YORK: Floating EA needed for major finance corporation in Manhattan. We are looking for an entry to mid level EA who can work as a floating EA to various C level executives. You will fill in for administrative assistants when they are on vacations, maternity leave or on medical leave. If you like to wear a variety of hats, can go with the flow and get along with multiple types of personalities, this is an amazing opportunity! You will report to the office manager who is lovely!

Salary DOE, please email: nycjobs@thehelpcompany.com

This is for the most polished, bright, well educated and worldly EA/PA. You should be inspired by those who give back while being able to run one of the most complex schedules in town. You are refined, organized and responsive. This is an amazing schedule, Monday-Friday, 9am-5pm though you must be flexible to stay late when needed and be reachable via email. You help coordinate complex travel itineraries, schedule meetings, be on site for some meetings, coordinate board meetings and more. The current assistant is leaving after 10 years, this is a great job! Must be computer and tech savvy!

75-85k DOE plus excellent health benefits and a 401k

Candidate will be the sole assistant. Must be highly organized, detail oriented and discreet with a sense of humor. Must be able to multi-task and prioritize. Candidate will act as the point person to agents, publicists, business manager, production and legal team. Responsibilities include but are not limited to – calendar management, vacation planning, business travel, gift giving, house management, hiring staff, event planning, liaising with the childrens’ school, errands when needed. Candidate must be able to travel abroad for long periods of time.

We are looking for a stylish and extremely organized personal assistant who loves to wear many hats. There is nothing this job will not entail! From scheduling meetings to organizing her closest to planning parties and helping hiring staff for the home, this is all encompassing. An upbeat and positive attitude is super important! You will split your time between an office and the home. You should have strong communication skills and excellent correspondence.

Great position for a PA with 1-2 years of experience plus a college degree. The schedule is Monday-Friday, typically 9am-6pm but you should be flexible with your hours. Salary is 45k, no benefits.

Truly phenomenal multi-hyphenate performer is looking for the best gatekeeper in the world who can deal with anything and everything from liaising with managers, to booking complicated travel and overseeing multiple properties. This is a position for a TOP NOTCH Assistant who has worked with a high profile client before. We are ONLY looking at applicants with minimum five years experience as an EA/PA/House Manager. Applicants must be super tech-savvy, detail oriented and willing to take calls/emails after hours. The boss is kind and creative and never takes advantage. Manners and attitude mean the world, so hopefully you are a kind human being who is also discreet, energetic, creative and educated with strong written & verbal communication skills. This job pays very well and benefits are a possibility for the right hire. Please reach out asap if you meet the minimal requirements and are interested. Thank you!

We have a wonderful couple in Beverly Hills looking for an immaculate driver. There could be minimum houseman duties along with driving, but taking care of the cars and taking the clients to work and or play, is what is needed! This couple is very social, philanthropic and busy! They need a service individual that understands privacy, diplomacy, service, and team play. The hours are sporadic and flexible. Please let us know if you are interested, and your salary requirement.

Chance of a lifetime to work for an incredible artistic company that does work ranging from social justice, to marketing, to advertising, products and more! You will report to the Director of the company and assist her, as well as her husband who is an artist and the main creative.

We are a looking for a very special person who is: lovely, organized, efficient, passionate about assisting their boss to be the best they can be and a fantastic problem solver and communicator.

Everyone loves working at this company and it is a wonderful environment! The schedule is generally Monday-Friday, 9am-6pm. There is a Health Insurance plan (medical, dental, vision,) and a 401k you are eligible for after 6 months – and they match! Vacation time, sick days, holidays off and please LOVE DOGS – they have 5 furry friends running around the office. This will be a 50-65k, DOE position.

We would love to see that you have at least 2-3 years of experience and stellar references. An interest in the art/creative world is essential, but we are not looking for an artist, we are looking for an incredible EA who takes pride is helping creative! Please also feel comfortable doing some personal admin work. An interest in philanthropy is also a plus as your boss is very charitable.

Responsibilities
• Manage executive calendar; coordinate meetings and conference calls, keep executives accountable for commitments, while helping keep reports accountable for results.
• Organize complex travel arrangements and prepare itineraries for executive(s) and relevant parties.
• Coordinate and execute internal events.
• Perform office and administrative duties to assist executive staff.
• Answer phone calls and direct calls to appropriate parties.
• Record and distribute executive meeting minutes in addition to prepping executive before meeting.
• Manage promotional gifting and tracking.
• Review and approve expenses, categorizing to the correct accounts.
• Act as a first point of contact for executive guests.
• Review executive email accounts/mail to determine their significance and plan their distribution.
• Maintain corporate contact database.
• Manage guest lists, VIP contacts and track event invitations.
• Prepare reports, presentations and correspondence.
• Perform all responsibly while maintaining a strict level of confidentiality.
• Develop and maintain a level of professionalism among staff and clientele.
• Arrange household appointments and assist with over-seeing annual maintenance.
• Personal errands, scheduling doctor’s appointments, car maintenance, children’s activities, etc.

Requirements
• Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management
• Solid experience with office management systems and programs (Excel, Word, PowerPoint, Evernote, Trello, File Maker Pro, ical Google Suite, and other related tools)
• Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
• Demonstrated self-starter
• Excellent oral and written communication skills with high degree of attention to detail
• Exceptional interpersonal skills
• Excellent organizational skills with an ability to think proactively and prioritize work