We are looking for a stylish and extremely organized personal assistant who loves to wear many hats. There is nothing this job will not entail! From scheduling meetings to organizing her closest to planning parties and helping hiring staff for the home, this is all encompassing. An upbeat and positive attitude is super important! You will split your time between an office and the home. You should have strong communication skills and excellent correspondence.

Great position for a PA with 1-2 years of experience plus a college degree. The schedule is Monday-Friday, typically 9am-6pm but you should be flexible with your hours. Salary is 45k, no benefits.

Truly phenomenal multi-hyphenate performer is looking for the best gatekeeper in the world who can deal with anything and everything from liaising with managers, to booking complicated travel and overseeing multiple properties. This is a position for a TOP NOTCH Assistant who has worked with a high profile client before. We are ONLY looking at applicants with minimum five years experience as an EA/PA/House Manager. Applicants must be super tech-savvy, detail oriented and willing to take calls/emails after hours. The boss is kind and creative and never takes advantage. Manners and attitude mean the world, so hopefully you are a kind human being who is also discreet, energetic, creative and educated with strong written & verbal communication skills. This job pays very well and benefits are a possibility for the right hire. Please reach out asap if you meet the minimal requirements and are interested. Thank you!

We have a wonderful couple in Beverly Hills looking for an immaculate driver. There could be minimum houseman duties along with driving, but taking care of the cars and taking the clients to work and or play, is what is needed! This couple is very social, philanthropic and busy! They need a service individual that understands privacy, diplomacy, service, and team play. The hours are sporadic and flexible. Please let us know if you are interested, and your salary requirement.

Chance of a lifetime to work for an incredible artistic company that does work ranging from social justice, to marketing, to advertising, products and more! You will report to the Director of the company and assist her, as well as her husband who is an artist and the main creative.

We are a looking for a very special person who is: lovely, organized, efficient, passionate about assisting their boss to be the best they can be and a fantastic problem solver and communicator.

Everyone loves working at this company and it is a wonderful environment! The schedule is generally Monday-Friday, 9am-6pm. There is a Health Insurance plan (medical, dental, vision,) and a 401k you are eligible for after 6 months – and they match! Vacation time, sick days, holidays off and please LOVE DOGS – they have 5 furry friends running around the office. This will be a 50-65k, DOE position.

We would love to see that you have at least 2-3 years of experience and stellar references. An interest in the art/creative world is essential, but we are not looking for an artist, we are looking for an incredible EA who takes pride is helping creative! Please also feel comfortable doing some personal admin work. An interest in philanthropy is also a plus as your boss is very charitable.

Responsibilities
• Manage executive calendar; coordinate meetings and conference calls, keep executives accountable for commitments, while helping keep reports accountable for results.
• Organize complex travel arrangements and prepare itineraries for executive(s) and relevant parties.
• Coordinate and execute internal events.
• Perform office and administrative duties to assist executive staff.
• Answer phone calls and direct calls to appropriate parties.
• Record and distribute executive meeting minutes in addition to prepping executive before meeting.
• Manage promotional gifting and tracking.
• Review and approve expenses, categorizing to the correct accounts.
• Act as a first point of contact for executive guests.
• Review executive email accounts/mail to determine their significance and plan their distribution.
• Maintain corporate contact database.
• Manage guest lists, VIP contacts and track event invitations.
• Prepare reports, presentations and correspondence.
• Perform all responsibly while maintaining a strict level of confidentiality.
• Develop and maintain a level of professionalism among staff and clientele.
• Arrange household appointments and assist with over-seeing annual maintenance.
• Personal errands, scheduling doctor’s appointments, car maintenance, children’s activities, etc.

Requirements
• Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management
• Solid experience with office management systems and programs (Excel, Word, PowerPoint, Evernote, Trello, File Maker Pro, ical Google Suite, and other related tools)
• Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
• Demonstrated self-starter
• Excellent oral and written communication skills with high degree of attention to detail
• Exceptional interpersonal skills
• Excellent organizational skills with an ability to think proactively and prioritize work

We are looking for a super upbeat, experienced & hyper-organized career Personal Assistant to look after two beauty moguls who own three homes & a yacht.  This is a very busy young family looking for a top-notch Assistant/Estate Manager to interface with their office and help their lives run smoothly.  Duties include private and commercial travel arrangements, errands, gift buying, bill management, organization & more.  You must be someone who works quickly and is able to stay three steps ahead, as you will be working for two very driven people who know how to make anything happen.  Pay is around $60,000.00-$65,000.00 per year, plus fabulous benefits.  We are looking for people with MINIMUM three years experience in a private home.  Please let us know if you fit the bill. Thank you!

Santa Monica Firm is looking for a part time , posible full time bookkeeper to keep their CEO and family organized. Must have great people skills, experience as a family bookkeeper and be comfortable working with technology. Please submit your resume

Wonderful pro athlete and his wife are searching for an EA/PA/House Manager with MINIMUM five years experience to work for them on a full time basis.  Their current Jane of all Trades has been with them for EIGHT years!  She lives between Phoenix (nine months of the year) and Los Angeles (three months of the year) in short-term leases.  (This is not a live in position.)  Every day is new and different!  You will liaise between the business management firm and the sports management firm, do errands, administrative work, help with events, help with staffing needs, deal with vendors and manage three homes.  It’s a busy job — but should not be too much work for the right person.  Pay is open and there are health benefits.  Please let us know if you are interested.  Thank you!

One of the most genuine and hilarious multi hyphenates is look for an exceptional part time (with the potential to become full time) personal assistant. He is looking for a true professional assistant who has at least 3-5 years of experience within the entertainment industry supporting high level artists. The ideal assistant is organized, discreet, nurturing, creative, polished and very tech savvy with MAC products! Right now this will be Mondays and Fridays (though it could turn to full time,) and usually 9am-5pm but flexibility is important. You should love running around town as you will be running errands and prioritizing everything personal while also coordinating with his professional team of agents, publicists, etc. Please be a dog lover as you will be helping with his furry friend. It would be great if you are up to date with the hottest restaurants in town and always have ideas of where to send your boss and his clients to dinner. You must be a CAREER assistant – our client is looking to hire someone that will stay with him for years. 

This is one of the best clients we work with, please let us know why you should be considered!

Award winning music producer and consultant in need of a professional and hungry assistant to come in and take the reins of her world. This is an all consuming position that requires no ego and a true passion for music. You will get to work for one the best creative in music. She has had many successes in her career and continues to make impressive strides.

This is a heavy administrative gig and your skills must be top notch. You should have experience and mastery of everything MAC, Excel (creating formulas and tracking data,) Word, (you will be in charge of heavy correspondence,) photoshop, illustrator, (you do not have to create artwork but must be able to proof copy,) heavy scheduling, setting meetings and appointments, uploading to dropbox and other file transfer systems. You must have an anything goes mentality. Most of your duties are centered around executive and business but personal does come into play such as picking up dry cleaning on occasion. This is a home office, you should feel comfortable working on a small team. While “typical” hours are 9:30am-6pm, the hours often stretch to the wee hours of the evening if a deadline must be met or you are preparing for a show.

If you are looking for an AWESOME BOSS to learn and grow under, this is it!! You will be respected and be in the world of a fantastic #ladyboss.

Our ideal candidate is college educated, has no ego, a deep love for music, discretion and ability to act gracefully when the pressure is on. This is a demanding and fulfilling position. You must have experience working as an executive assistant for 1-3 years in a fast paced/ high pressure environment supporting a music executive at a talent agency, record label or high profile music company.

This is an hourly position, $15-18/hour DOE and you will get OT. After 90 days, you are eligible for health insurance. During the holidays it is extremely busy. Christmas Day and New Years Day you are off, but other than that, you must be available to work – if you have a family vacation already planned, this is not going to be a fit.

Must be able to start ASAP as the current assistant sadly has to move home to deal with a family emergency.

Please submit your resume with a brief introduction of why you are the perfect candidate for this job!

We are looking for a top notch Assistant with extensive experience dealing with insurance companies and medical billing to work part-time for a wonderful elderly gentleman who has chronic health issues and is tired of battling insurance companies and dealing with medical bills. Interested applicants should send resume, and brief cover letter. Thank you!