Looking for an Executive/Personal Assistant for the CEO of a very exciting start up company.  The CEO is a busy parent of 3 children who needs someone to come in and help organize her life.  You will be working out of an office in West L.A. but Must be available 24/7.  Looking for someone personable with a kind demeanor and someone with excellent diplomacy.  This is a job with amazing potential for growth, stock options and 401k down the line.  This is an opportunity to work for a really great energetic person, who would truly appreciate the help of a go-getter who is able to do it all from soup to nuts.

We are looking for a SUPER tech savvy career EA/PA with minimum five years experience, preferably including business/investment firm experience, to work for a private family investment office in Century City.  This will be a brand new satellite office of a very well established private equity investment firm in Chicago.  You will report to one of the Principals who is back and forth between Chicago and LA.  The role is 80% EA and 20% PA.  The Principal has never had an EA before, so this is an amazing position in that whomever is hired can shape the role, put systems in to place, and stay on for the long haul.  In the beginning you will travel with the Boss to Chicago for up to a week per month, but the travel will phase out after the first six months.  This job is about sourcing deals, taking meetings, finding interesting things to invest in and doing whatever due diligence is required to vet those potential investments.  The boss is super tech savvy and loves technology — hopefully you do too!  The office is business casual and work hours are typically M-F.  Flexibility is required, but the Boss isn’t the type to call in the middle of the night.  Pay is DOE, plus paid vacations, sick days and a bonus target.  This is an AWESOME job and we are looking for an equally awesome, top-notch, ridiculously organized, diplomatic, charming, tech-savvy EA/PA to present.  Please let us know if you are interested.  Thank you!

The primary responsibility of the Personal Assistant is to effectively provide support in all functions and activities that require assistance.

Responsibilities include (but not limited to):

• Provide personal and administrative support with multiple priorities and time-sensitive deliverables.
• Manage calendars to ensure the family’s personal priorities and professional demands are met.
• Coordinate family travel arrangements, including detailed travel plans, itineraries, and address changes and cancellations.
• Coordinate with office and household staff on special projects, priorities and status updates.
• Manage incoming and outgoing phone calls, emails and mail.
• Manage special projects as designated.
• Run personal errands as needed.
• Provide general support for other administrative duties and personal needs as assigned.

Qualifications include (but not limited to):

• Minimum of five years experience as a personal assistant.
• Bachelors’ degree a plus.
• Must have a reliable car and be insured.
• Working knowledge of MS Office, Word and Excel.
• High level of trustworthiness, integrity, loyalty and dependability.
• Strong ethical skills; discretion and confidentiality are a must.
• Self-motivated with the ability to get the job done and anticipate needs.
• Strong organizations skills.
• Acute attention to accuracy and detail in all aspect of responsibilities.
• Ability to prioritize and take ownership of workload.
• Excellent communication skills with the ability to communicate professionally and effectively.
• Ability to work weekends when needed.
• Up to 40% travel in and possibly out of the U.S.; possess a valid passport.

We are looking for a great team player who is comfortable working in tandem with the first assistant. You will be based in the Santa Monica Production Office and help with day to day film/tv admin duties. You will assist with phones, scheduling, travel itineraries, gifts and more. Please have at least 1-2 years of experience on a busy desk from a busy agency, management company, Entertainment PR firm, etc. Please have thick skin, when it is busy there are a lot of moving pieces and you must stay calm under pressure.

This is a great chance to be exposed to the A-List’ers! Salary is 60-70k DOE plus benefits.

We are looking for a scheduling wiz! You will be supporting a #bosslady CEO who needs help keeping her business and personal life in check! You will work hand in hand with the CEO and must be very TECH SAVVY, organized, a college graduate and an expert itinerary maker. Please be an expert with all Apple products, Microsoft Suite, Google Suite, Slack, etc.

You will work 3 weeks ON and 3 weeks OFF. This position is based in OHIO and you will be provided housing as they do not want a local, they would love to bring someone from LA. When you are off, you can go home to LA or travel, whatever you like – as there will be a total of 2 assistants sharing the job.

This is an ideal position for someone that is very flexible with their schedule and wants to work for an incredible boss!!

80-100k plus full benefits: PTO, medical/dental/vision, life insurance, short & long term disability, discretionary bonus at the end of year, and great perks.

This Video Game Entrepreneur is looking for a Personal Assistant who can do it all- manage household, run errands, oversee staff, coordinate parties and be super flexible. Salary is $45,000 based on a 40-hour work week.

Inspirational Philanthropist needs a meticulous and lovely executive assistant to do part time organizational and administrative work. The schedule will be Monday and Wednesday mornings. This is a pretty straight forward position, however, your attitude and follow through must be exemplary! You will be working from a beautiful home office in Beverly Hills. This is the perfect position for a career assistant who has another part time job.

This position will start after the holidays.

This dynamic person has demonstrated managing a complex organization. Your past position has been the aide-to-camp to an extremely busy and high profile individual. You understand that your duties will vary depending on the day, week and month. You attend the executive meetings so that you can keep a pulse on the action items and follow up meetings that will be needed to set. Program management is essential here, as you need to help the President keep a pulse on the running of the company. You will be responsible for all of the communication that is set up for the CEO whether it be external or internal. Your calendar skills are beyond reproach as well as your ability to write well. This office is extremely philanthropic, so you are socially aware. Event planning could be part of this as well as managing a team. This is an exciting and rewarding position. Please send a cover letter as well as your CV demonstrating your experience as a chief of staff.

Growing Start-Up is looking for an enthusiastic, intelligent and ambitious Executive Assistant to support the CEO. This is an incredible opportunity to work side by side with a visionary who needs an incredible right hand.

You will be entrusted with highly sensitive information pertaining to new technologies and standards which must be kept extremely confidential. Having the foresight to problem solve before an issue becomes a problem is essential to this role. Your attention to detail and correspondence must be incredible as you are an extension of your boss. You responsibilities will include heavy writing, maintaining databases, managing heavy calls and emails, handling an extensive calendar, coordinating domestic and international travel and anything else to make your boss’ life easier.

We are looking to find as dynamic of an assistant as the CEO is! You will grow with the company and your CEO so being able and willing to commit to the long term is essential.

Requirements:
• At least 4 years of previous experience supporting a CEO
• Bachelor’s degree from a top University
• Previous experience with chaotic scheduling and international travel arrangements
• Strong interpersonal skills
• Excellent judgment and discretion to confidential information
• Exceptional analytical and problem-solving skills
• Advanced proficiency in Microsoft Office Suite, specifically in Excel and PowerPoint
• Tech savvy
• Available to do mobile work
• Valid passport in case of travel!

Salary is DOE plus competitive benefits

We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech