One of the nicest executives is in need of a career EA to be his right hand. You will work in a beautiful office in West LA with a wonderful team. Our ideal candidate is college educated, has a background in finance/legal, familiar with real estate investments, fluent in all MAC products and Google suite, experience booking high end travel itineraries and excellent references from long term employers. If you are fluent in QuickBooks, that would be incredible. While office hours are Monday-Friday from about 9am-6pm, you will need to be flexible to do emails and calls after hours. There will be overtime and you will be expected to be available.

You should be the consummate professional who is loyal, organized and takes pride in being a self starter. This is an incredible opportunity to work for a wonderful executive who values and appreciates his employees. This is for a special EA who is looking for a long term position, is loyal, forward thinking, takes initiative and loves what they do!

Looking for a true professional executive assistant who is meticulous and a self starter. This position is a hybrid of both personal and executive duties. The couple is looking for someone who can fluctuate between the home office in Manhattan Beach and the company office in Santa Monica. They are building a home in Malibu so it would be great if you have 5 years experience with construction. They are on the board of a philanthropic organization and you will ask as their liaison. Must have very strong knowledge of Excel, Powerpoint, Word and Apple products. You should be a VERY fast typist as the Mrs. will call and quickly give you a to do list. We are also looking for someone who is a non smoker and who does not live with cats as The Mrs. has major allergies. Must have minimum 5- 7 years in a corporate environment and personal assistant skills. Ability to act as a four star concierge as you will be booking reservations and managing heavy travel with last minute changes. We are looking for a team player who is not a clock watcher and who can handle a fluctuating work week -sometimes it will be 40 hours, others will be 50. You must be comfortable taking calls on the weekends or getting a text here or there. This is a very loyal employer; their last assistant was with the family for 30 years.

Must live west side! $75,000 plus benefits.

This is an opportunity to work with a new agency that works across the pond and in NY. They primarily represent actors. The CEO is also in charge of other companies, so you will be handling calls for him in entertainment law, and some music booking. Day to day will be typical administrative duties such as rolling calls, managing correspondence, troubleshooting tech issues, keeping up with industry news and acting as a right hand to your boss. The ideal candidate has one year of experience at a busy entertainment company, is extremely organized, professional, loyal, trustworthy and dependable. This is a small office and you will be asked to wear many hats. The position is truly an entry level position, we are looking for someone who is ready to hit the ground running!

Accomplished Entrepreneur seeks a Chief of Staff, EA/PA, Jane of All Trades to manage his life. This CEO has various businesses, a busy family life and an appetite for the best of the best. This is an incredible opportunity to work for an interesting and evolving CEO who respects and values their employees!

The current COS is leaving after 15+ years to move home – she is leaving on a very positive note!

You must have at least 5-10 years of supporting a C-Level Executive, experience in the entertainment industry, fantastic references and a desire to truly take care of your boss. Previous experience chartering private planes, tracking down impossible gifts and concert tickets, an extensive Rolodex with access to the best contacts and venues and an accomplished track record of problem solving is essential here. You will manage every part of the spectrum here, executive to personal and must be comfortable with all aspects of this position.

This position offers fantastic health insurance and 80K salary, DOE.

We are looking for the “perfect” person!

A formal Claremont Estate is looking for a service oriented Personal Assistant to help keep this home running like a 5 star hotel. You will be responsible for calendar management for the Mr & Mrs, packing for the Mrs, travel planning and most other typical PA duties including but not limited to: gift buying, personal shopping, home office organization, some employee management, very occasional pet care and party planning.

You should be proficient on Mac and MS Suite (Excel is used daily in this home to keep things organized.)

Ideal candidate will have a minimum of 10 years full time experience working in the service industry. Any experience working in concierge at a luxury hotel would be a bonus as this family loves to feel taken care of!

Salary DOE, $65-$80k plus basic 401k plan, and generous PTO/medical benefits.

C-Level Executive is in need of a polished, educated and warm assistant who can be the right hand to this powerhouse! The ideal candidate has exceptional references and least 5+ years of EA experience supporting a busy executive. Please be tech savvy, love taking care of your boss and an excitement to be a part of a fast growing company who is dominating their industry! An interest in cosmetics and general health and wellness is a must. Please live in West LA and be able to start immediately. 65k plus benefits!

Stylish, thick-skinned and professional executive assistant needed to support one of the most successful gallery owners in the country. This owner has a very busy schedule and needs an EA who can keep up with the fast paced environment. This is an incredible opportunity to work at a beautiful gallery with a great group of people. Please love dogs!

The perfect candidate has 5+ years of EA experience supporting a demanding CEO-type in a creative field. You should know how to make extensive travel itineraries, problem solve, manage a complicated schedule and work well under pressure. You have excellent written and verbal communication skills, understand how to always be discrete, have a pulse on popular culture and be able to suggest the best restaurants in major cities and hotels, and pick out exquisite gifts. Your attention to detail is fantastic and you are able to keep a database up to date. Your friends think you are on the verge of OCD as you are the most Type A organized person!

Schedule is Tuesday – Saturday, 10am-6pm.
Salary is 60-75k, DOE and Platinum PPO health insurance.

Ready to hire!

Position Description Summary
The ideal candidate will have a broad knowledge of Human Resources as well as a proficiency in handling general administrative duties. He/she will be able to work autonomously and effectively to ensure that all HR projects and operations run smoothly and efficiently. To succeed in this role, the candidate should be familiar with HR software and tools such as applicant tracking software, HRIS, etc. The Human Resources Coordinator will provide HR support to all employees, with heavy emphasis on maintaining positive employee relations. The candidate will also serve as a liaison with other HR functions including Recruiting, Training, Payroll, and Benefits in order to manage and resolve issues as well as assist with HR process coordination.

Key Responsibilities
• Consult directly with employee population. Provide timely response to all inquiries while working alongside HR team to ensure issues are resolved and escalated when necessary (i.e. timecard corrections, leave of absence management, status changes, separations, all related follow-up paperwork, etc.).
• Maintain personnel data (personal information, leave management, turnover rates etc.) in both paper and database systems and ensure all state/federal employment laws are followed.
• Liaise with other departments or functions (payroll, benefits, recruiting, etc.) as necessary.
• Support the hiring process as needed by recruiting team such as sourcing candidates, issuing employment agreements etc.
• Provide Administrative support to CHRO and HR team as needed through coordinating meetings, interviews, HR events, training sessions, seminars, etc. and maintain the team’s agenda.
• Conduct new hire orientations and onboarding as needed.
• Create and generate HR activity reports as needed such as turnover statistics, time to fill positions, etc.
• Assist HR leadership team with annual HR process coordination for goal setting, performance evaluations, etc.).
• Collaborate with management on initiatives to improve employee morale and reinforce core values.
• Provide back-up coverage and support within HR team and additional areas as needed.

Qualifications
• Ability to maintain confidentiality and appropriately handle sensitive information with tact, discretion and diplomacy.
• Bachelor’s degree in Human Resources, Industrial Relations, Business Management or related field preferred.
• Minimum 2 years experience in a Human Resources function.
• Flexibility and adaptability in a fast-paced, constantly changing environment.
• Excellent verbal and written communication, interpersonal, organizational, problem solving, troubleshooting, and multi-tasking skills.
• Thorough knowledge of MS Excel, Word and PowerPoint. Experience with HR Information Systems.
• Desire to pursue a career in Human Resources and maintain knowledge of human resources processes and best practices.
• Team oriented with the ability to flex in support of team members’ timelines and deliverables.

Responsible, efficient and competent assistant needed to cover while the permanent person goes on vacation. It is mostly taking phone messages, collecting packages, sorting mail and being there to handle day-to-day admin.This is a small, quiet office – you will be the only person there. Hours will be Monday-Friday, 9:30am-6:30pm with a one hour lunch break daily. $25/hour

A private investment firm in West LA is looking for an Assistant to provide personal and business support to the high net worth principal and his family. This position is an excellent opportunity for a highly adaptable and detail-oriented person. Strong written and verbal communication skills, organizational skills, and ability to anticipate needs are required. High level of professionalism, integrity, and confidentiality is crucial to this role.

Position:
The Assistant will report directly to the Principal and work closely with other members of the private investment firm to assist in all aspects of business, personal, and home. Most of the job will be in an office setting with some occasional local travel required.

Qualifications:
• Exceptional communication skills, poised, well-polished, and able to take direction.
• Highest level of confidentiality, trust, responsibility, integrity, judgment, and loyalty. Capable of working with complete discretion.
• Self-starter and team player with strong interpersonal skills.
• 5+ years’ experience providing personal or executive support with A/P experience a plus. Prior experience working for/supporting high net worth families preferred.
• Must have a valid driver’s license and a personal vehicle.
• Proficient computer skills and in depth knowledge of Microsoft Office and Quickbooks.
• Flexible mindset—candidate may help with everything from supervising home repairs to paying bills and depositing checks.
• Flexible availability as required by the Principal.

Compensation: Competitive base salary plus benefits and potential bonus.