We have been hired to identify a very special person that can wear a lot of hats for a 9 year old organization working all over the world (including downtown LA). This organization transforms impoverished communities by collaborating with residents to create low-cost, high impact built environments, (productive public spaces.)

For lack of a better title, we have come up with COO and/or chief of staff, but whatever title you want, you will be wearing lots of hats: You will help with development, events, and fundraising. You need to help the CEO stay on track, and help arrange her schedule, you will be in charge of community events so if you speak Spanish you are hired!

Our ideal person is:

– Wonderful with research related to strategic planning and program development
– an incredible writer with the ability to help put together grants
– Amazing with follow through and has the capability to oversee fund raising
– Excellent with all forms of communication as you will be the liaison and gatekeeper who facilitates all contact between the offices in Africa and Los Angeles
– Flexible and happy to work over time to accomplish the organization’s mission!

Necessary Qualifications:
– Masters degree in relevant field
– Strong verbal and written communication
– Knowledge of communities, poverty and foundation work
– Human resource knowledge and ability to research different countries policies
– Ability to work overtime, week-ends and nights
– Spanish speaking

Compensation is DOE.

Ready to hire. Please submit your resume and include a brief introduction as to why you are the perfect person for this position!

The Chief Operating Officer will act as a principal officer and is responsible for the overall
administration, financial management, and day-to-day activities of the organization. This officer
will report to the Board of Directors and work with the Board to establish the organization’s
direction.
Responsibilities include:
• Help evaluate program
• Prepare and recommend annual plans and operating budgets to the Board for approval.
Assure adherence to these plans, maintaining all organizational records, and provide the
Board with periodic management reports, operating statements, and cost and program
analyses.
• Manage administrative office including supervising personnel and providing benefit
and payroll administration.
• Coordinate all communication functions including responding to our members, media and
other inquiries, and writing annual reports.
• Implement place making and event strategies to ensure adherence to profitability and
community building objectives.
• Lead advocacy efforts for the continued economic development and vitality of the
Columbia Pike corridor including support for needed infrastructure and services to support
expected growth.
• Improve and expand relationships with individual, corporate, community, government, and
other partners to carry out organizational mission and objectives.
• Act as staff to the Board and its committees and serve as the Board’s liaison to community and
civic groups, government and elected officials.
Qualifications/Requirements:
The ideal candidate will be a highly energetic, creative self-starter with a proven track record of
leading institutional membership growth, community building,event management, and
bottom line management experience, a working knowledge of standard administrative and accounting
practices, and strong verbal and written communications skills are required.
Experience in 501(c) 3 non profit management and board governance required.

We are looking for a right hand to be this manager’s assistant! You anticipation and industry knowledge are off the charts and you are ready to work hard for and with your boss. This is an amazing opportunity to grow and learn!! We are looking for an EA who is coming off of a busy desk with at least 2 years of experience from an agency, production company, PR firm, etc. Ready to meet the perfect person!

We are looking for a Jack or Jane of all trades who loves to cook to assist a busy guy in Woodland Hills with everything from taking care of his beloved Golden Retriever, to doing errands, stocking his kitchen, doing meal prep, seeing vendors, doing some simple house management, and liaising with his office.  You will be working for a VERY busy guy who can be hard to pin down, so we need someone who can manage a lot without much direction!  This job works 2-3 days per week and pays about $25/hour.  Our ideal candidate lives in the West Valley and has minimum two years assisting under his/her belt.  Please let us know if you fit the bill.  Thank you!

Extremely bright and motivated assistant needed to join the team of a fantastic family office. This corporation owns several businesses and the CEO has a very busy life that needs much management to run smoothly. You will primarily be supporting the Chief of Staff with all administrative duties in addition to some direct interaction with the CEO.

The Office of the CEO requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity and maintaining confidentiality. Must be willing to work overtime, as needed.

The Administrative Assistant works with executives, family members, administrators, and other professionals across the organization to consistently meet and exceed expectations, enact operational excellence, and to undertake a process-based approach to work. This professional will demonstrate an ability to lead with business judgment and discernment in all interactions.

There are many components of this position including administration, travel/event planning, financial management, health care administration, procurement and process mastery.

You must have a few years of assistant experience, excellent oral and written communication, strong technology skills, a clear drive towards self-development and a strive for excellence.

This is an amazing company! They offer company yoga once a week, 401k plan, medical and dental insurance, free movie passes and many other perks! Salary range is 45-55k.

The schedule is Monday-Friday, 8:30am-5:30pm.

Leading the industry in amazing product and customer service, this company is growing rapidly and has die-hard followers! The products are all organic and bottled beautifully. 

This role is to support the CFO as the EA. You will be the right hand and gatekeeper. This is an exciting opportunity as you will be the executive’s first assistant and you get to shape the role! You will be supporting him in all of the typical administrative functions as well as overseeing special projects. This is an amazing company! The office is in Santa Monica in a beautiful open space building and they have a wonderful collaborative culture. It is a very exciting time for the company as they are growing quickly! 

Must have at least 3 years of experience as an EA supporting a busy executive and a wonderful go-getter attitude!

Qualifications needed: 

–  College degree, preferably in business, marketing, communications or fashion
–  Strong knowledge of all Microsoft Suite 
–  Experience building decks on PowerPoint 
–  Experience working with executives in a fast-paced environment preferably in beauty, marketing, advertising, fashion or related industries
–  Exceptional communication and interpersonal skills – you will be interfacing with many people!
–  Problem solver – be able to find creative solutions efficiently 
–  Friendly, upbeat attitude that can roll with punches
–  Excellent travel itinerary skills – your boss is a frequent flyer and likes to take advantage of his mileage programs!

Salary is 60-70k, DOE plus health insurance and a 401k!

We are looking for an extremely organized PA who is great at managing a calendar, arranging travel, running errands, reminding their boss where they need to be and generally, making their boss’ life easier! Flexible schedule. Must be a SELF-STARTER and be able to work independently as your boss does not have time to manage you. Please already be comfortable with heavy correspondence, complex travel itineraries, creating systems and heavy organization. You will be guaranteed 20 hours/week, $17-20/hour DOE.

Coolest Hancock Park couple with two teenage kids and a menagerie of pets is looking for a two day a week Personal Assistant to help keep their house running like a well-oiled machine. Typical duties are shopping, returning, ordering, stocking, inventorying, taking a pet to the vet, a kid to a class and anything/everything in between. This is a GREAT and super busy family. Pay is $25-$35/hour DOE and on the books for 16 hours per week. Candidates should have recent/local PA experience. Please reach out if you’re interested. Thank you!

We are looking for an amazing entry level EA to help support the Founder of this amazing company! They sell to high end Department stores all over the world and also have an online retail portal. This position will be to support the day to day admin for the Founder as well as help manage the customer service portion of the company. You will get to learn from an amazing Woman who has been in business for decades and is a wonderful mentor. They also give back to the community which is inspiring and wonderful!

This is perfect for someone with 1-3+ years of experience as an assistant in the creative space who is educated, polished and has fantastic communication skills. Salary is 50-60k, DOE plus benefits after 90 days and 2 weeks paid vacation.

Looking for an Office PA/Admin to assist Office Manager and Personal Assistant with 2 small, well established companies. This person will be working out of our main office in Santa Monica. Must be a team player and willing to step in where needed. Job will include but not limited to:

• Daily Management: Answering Phones, Correspondence, Monitor Visitors in/out
• Research
• Organizing Script/Collating/Managing Dropbox
• Digitally Archive Old Script on Server
• Keeping Office Stocked with Waters, Coffee, Office Supplies, etc…
• Errands- Coffee Runs, Office Supply pickup, Deliveries, Etc…
• Ordering lunch
• Setting up office for meetings
• Assist with Proofing Scripts
• Manage magazine subscriptions
• Keep log of incoming books and scripts
• Booking travel for employees
• Creating expense reports

Requirements:
• Must have 2+ years experience working in an office and part of a team
• Personal transportation for running errands – will be reimbursed for mileage and gas
• Proficient with Mac
• Proficient in Microsoft Office
• Knowledge of Final Draft a plus but not required

*Salary will be 50-60k, DOE. Full benefits package (medical, dental and 401K) after 90 day trial.